R 221750Z DEC 09 ALCGPSC 088/09 SUBJ: PROCEDURES FOR REQUESTING TONOS FOR EMERGENCY LEAVE TRAVEL AND MEDICAL TRAVEL A. PERSONNEL MANUAL, COMDTINST M1000.6A B. JOINT FEDERAL TRAVEL REGULATIONS (JFTR), VOLUME 1 1. AS A RESULT OF MODERNIZATION, THE PERSONNEL SERVICE CENTER (PSC) NOW HAS FUNCTIONAL RESPONSIBILITY FOR EXECUTING POLICY RELATIVE TO EMERGENCY LEAVE. THROUGH AGREEMENT WITH OUR OPERATIONAL PARTNERS, PSC PERSONNEL SERVICES DIVISION, FIELD SUPPORT BRANCH (PSD-FS), ALSO MANAGES MEDICAL TRAVEL UNDER CERTAIN CIRCUMSTANCES. THIS MESSAGE EXPLAINS THE PROCEDURES FOR REQUESTING TONOS FOR EMERGENCY LEAVE TRAVEL AND MEDICAL TRAVEL, HEREAFTER REFERRED TO COLLECTIVELY AS EMERGENCY TRAVEL, FOR PERSONNEL ASSIGNED TO MAJOR CUTTERS (ATU 20 AND 21), AND PROVIDES PSD-FS POCS FOR ALL UNITS HAVING QUESTIONS REGARDING RELATED POLICY. 2. RELEVANT POLICY IS CONTAINED IN REF A (IN PARTICULAR ARTICLES 4.G.3.E., 7.A.3.H., 7.A.5.D., 7.A.7.A., AND 7.A.7.D.) AND REF B (IN PARTICULAR PARAGRAPHS U7205-7206, U7250, AND U7550-7554). EXCEPT FOR THE MAJOR CUTTERS, ALL UNITS WILL FOLLOW PROCEDURES ESTABLISHED BY THEIR RESPECTIVE CHAIN OF COMMAND FOR REQUESTING TONOS FOR EMERGENCY TRAVEL. FUNDS FOR SUCH PURPOSES AS EMERGENCY TRAVEL WERE ONLY WITHHELD FROM THE BUDGETS OF THE MAJOR CUTTERS, AND AS AGREED BY PSC/FORCECOM/LANT/PAC, PSC (PSD-FS) WILL MANAGE THE ISSUANCE AND ACCOUNTING FOR TONOS FOR EMERGENCY TRAVEL BY PERSONNEL ASSIGNED TO MAJOR CUTTERS (ATU 20 AND 21) IAW THE PROCEDURES BELOW. 3. EMERGENCY LEAVE TRAVEL: A. TONOS WILL BE ISSUED FOR ELIGIBLE PERSONNEL PER REF A. EMERGENCY LEAVE MAY ONLY BE GRANTED BY THE UNIT TO SERVICE MEMBERS FOR EMERGENCIES WITHIN THEIR OR THEIR SPOUSES' IMMEDIATE FAMILY WHENEVER THE CIRCUMSTANCES WARRANT. IMMEDIATE FAMILY MEANS FATHER, MOTHER, PERSON STANDING IN LOCO PARENTIS, SPOUSE, SPOUSE'S PARENTS, CHILDREN, BROTHER, SISTER, OR ONLY LIVING RELATIVE. BEFORE A TONO CAN BE ISSUED IN AN IN LOCO PARENTIS SITUATION, AN 'IN LOCO PARENTIS AFFIDAVIT' FORM MUST BE COMPLETED AND INCLUDED WITH THE TONO REQUEST. THIS FORM WILL BE AVAILABLE AT HTTP://WWW.USCG.MIL/PSC/ UNDER PERSONNEL SERVICES DIVISION, FIELD SUPPORT (PSC-FS) IN JANUARY 2010. FORM IS ATTACHED FOR USE UNTIL IT IS POSTED TO WEBSITE. B. BY REGULATION, EMERGENCY LEAVE TONOS FOR DEPLOYED CUTTER MBRS MAY ONLY COVER THE CONSTRUCTIVE COST OF TRAVEL FROM THE CUTTER TO THE CUTTER'S HOMEPORT. C. TONOS FOR ELIGIBLE PERSONNEL ASSIGNED TO CUTTERS HOMEPORTED OCONUS COVER THE CONSTRUCTIVE COST OF TRAVEL TO THE CLOSEST CONUS INTERNATIONAL AIRPORT AND RETURN. D. ALL ADDITIONAL TRAVEL COSTS TO THE EMERGENCY LEAVE DESTINATION WILL BE AT MBR'S OWN EXPENSE, UNLESS TRAVELING ACROSS CONUS TO REACH AN OCONUS LOCATION WHEN AUTHORIZED BY POLICY OR REGULATION. E. TRAVEL TO MEET THE CUTTER AT THE CONCLUSION OF EMERGENCY LEAVE AT A LOCATION AWAY FROM HOMEPORT IS AUTHORIZED. F. ALL OTHER UNIQUE SITUATIONS THAT REQUIRE CONFIRMATION OF AUTHORIZATION WILL BE COORDINATED BETWEEN PSC (PSD-FS) AND COMDT (CG-1222) FOR REVIEW AND APPROVAL (E.G., MBR DESIRING TRAVEL TO A NON-US LOCATION). 4. MEDICAL TRAVEL: A. MEDICAL TRAVEL, AS USED HERE, IS NOT TO BE CONFUSED WITH TRAVEL TO OBTAIN HEALTH CARE (TTOHC) WHICH IS MANAGED BY THE HEALTH, SAFETY, AND WORK-LIFE SUPPORT ACTIVITY (HSWL SUPACT). B. TONOS WILL ONLY BE ISSUED TO PERSONNEL ASSIGNED TO MAJOR CUTTERS THAT ARE OPERATING AWAY FROM HOMEPORT IN THESE SITUATIONS: (1) TO RETURN A CREWMEMBER WHO BECOMES ILL OR INJURED TO HOMEPORT. (2) IF OPERATIONALLY NECESSARY, TO ALLOW A MEMBER WHO DID NOT SAIL WITH THE CUTTER OR WHO WAS REMOVED FROM THE CUTTER DUE TO BEING NOT FIT FOR FULL DUTY (NFFD), AND WHO HAS BECOME AVAILABLE FOR FULL DUTY (AFFD), TO MEET THE CUTTER AT A LOCATION AWAY FROM HOMEPORT. (3) WHEN CIRCUMSTANCES DICTATE THAT AN ILL OR INJURED MBR RETURNING TO HOMEPORT NOT TRAVEL ALONE, AN ESCORT TONO WILL BE AUTHORIZED. C. THE TONO WILL COVER THE ROUND-TRIP COST OF TRAVEL AND PER DIEM, INCLUDING ANY ADDITIONAL COST OF TRAVEL IF THE TRAVELING MBR MUST MEET THE UNIT IN ANOTHER LOCATION. 5. PROCEDURES FOR ACQUIRING TONOS AND ACCOUNTING DATA: A. THE DCMS WATCH IN THE LANTAREA COMMAND CENTER IS THE PRIMARY POC FOR REQUESTING TONOS AND ACCOUNTING DATA. THIS WATCH SHOULD BE CONTACTED FOR ASSISTANCE DURING ALL SITUATIONS (I.E., NORMAL WORKING HOURS, AFTER HOURS, WEEKENDS, AND HOLIDAYS). DCMS WATCH AT (757) 398-6765 DCMS WATCH VIA EMAIL AT LANTWATCH(AT)USCG.MIL DCMS WATCH OFFICE FAX NUMBER IS (757) 398-6775. B. THE UNIT REQUESTS A TONO AND ACCOUNTING DATA BY SUBMITTING EMAIL, FAX, OR MESSAGE TRAFFIC WITH THE FOLLOWING INFORMATION AS APPLICABLE: (1) MBR'S RATE/NAME/EMPLID (2) UNIT NAME AND OPFAC (3) REQUESTER/POC (4) TRAVEL FROM/TO, AND IF ROUND-TRIP WILL BE NECESSARY (5) RED CROSS MESSAGE DTG AND REFERENCE NUMBER (6) ESTIMATED COST (7) DOES ELIGIBLE PERSON HAVE OFFICIAL PASSPORT (IF REQUIRED)? (8) NATURE OF REQUEST (I.E., MEDICAL TVL OR EMERGENCY LEAVE TVL) (9) MBR'S HOME OF RECORD OR DOMICILE (10) WILL TRAVEL BE CHARGED TO GOVT TRAVEL CARD, GTR, OR BOTH? C. TRAVEL ARRANGEMENTS ARE TO BE COORDINATED THROUGH NORMAL UNIT PROCEDURES WHENEVER POSSIBLE, OR ASSISTANCE REQUESTED FROM THE DCMS WATCH. D. UNITS SHALL PROVIDE THE PSC (PSD-FS) POC, YNCM DEREK FOSTER, WITH A COPY OF THE ORDERS AND ENSURE THE MEMBER FILES A TRAVEL CLAIM. E. IF THE SITUATION PRECLUDES USE OF THE ABOVE DESCRIBED METHODS, UNITS SHOULD FUND THE TRAVEL AND NOTIFY PSC (PSD-FS) DURING NORMAL WORKING HOURS TO ARRANGE A FUNDS TRANSFER. AN E-MAIL FOLLOW-UP IS REQUESTED. 6. QUESTIONS MAY BE DIRECTED TO THE PSC (PSD-FS) EMERGENCY TRAVEL POC: YNCM DEREK FOSTER AT (510) 437-3936, OR E-MAIL DEREK.P.FOSTER(AT)USCG.MIL. 7. INTERNET RELEASE AUTHORIZED.