R 291400Z MAR 16
FM COMDT COGARD WASHINGTON DC//CG-13//
TO ALCOAST
BT
UNCLAS //N04050//
ALCOAST 119/16
COMDNOTE 4050
SUBJ:  PERSONALLY PROCURED MOVEMENTS (PPM) OF HOUSEHOLD GOODS (HHG)
A.  Joint Travel Regulations
B.  Government Travel Charge Card (GTCC) Program Policies and
Procedures, COMDTINST M4600.18
1.  Transfer season 2016 is just around the corner, and so is the
HHG transportation peak season which runs from 15 May through 15
July.  During the HHG peak season it may be difficult to secure a
Government contracted transportation service provider (TSP) that
meets everyone’s desired packing, pick-up, and delivery dates.  If a
TSP cannot be contracted, or if a member prefers, they may perform a
full or partial PPM and receive an incentive payment of 95 percent
of what it would have cost to transport the member’s HHG, not to
exceed the member’s authorized permanent change of station (PCS)
weight allowances in one lot.
2.  Members wishing to conduct a full or partial PPM must contact
their origin transportation officer (TO) for PPM counseling and
issuance of an Application for Do It Yourself Move and Counseling
Checklist, DD Form 2278.  Without a DD Form 2278 approved by the
origin TO and signed by the member, a PPM is considered to be an after-
the-fact PPM, which is only authorized when circumstances beyond a
member’s control prevent proper PPM counseling.  Circumstances
beyond a member’s control are considered to be severe weather
conditions (e.g., hurricanes, flooding), medical emergencies, or
very short fused PCS orders (report within days).  Without the
existence of circumstances beyond a member’s control after-the-fact
PPM claims may only be reimbursed for any authorized actual cost
expenditures.
3.  To receive an incentive payment for conducting a full or partial
PPM, members must provide certified unloaded and loaded weight
tickets from the place of origin.  Weight tickets must be annotated
with the member’s name and employee identification number.  Each
weight ticket must also clearly indicate which vehicle is being
weighed, and whether the weight ticket is for an unloaded or loaded
vehicle or trailer.  Vehicle registrations listing the vehicles weight
are not acceptable as empty weight tickets for a PPM.
4.  Members are responsible for understanding their HHG entitlements
found in REF (A) and the proper PPM process contained in this
ALCOAST.  Waivers of the requirements in this ALCOAST may not be
approved.  To prevent delays or denial of PPM incentive payments,
commands are highly encouraged to provide all members departing on
PCS orders or separating from the Coast Guard a printed copy of this
ALCOAST and include HHGs counseling on their PCS check out sheets.
In accordance with Ch. 1, Par. D of REF (B) use of a GTCC for
transporting HHG is prohibited, including a PPM.  Unauthorized use of the
GTCC to conduct a PPM may result in administrative and, or disciplinary
action and closure of a members GTCC account.
5.  The Defense Personal Property System (DPS) is the primary system
used to arrange most HHG shipments and requires a user name and
password.  Members must go to www.move.mil to schedule their HHG
movement.  Members using DPS for the first time must select the
"First Time Users Click Here" link on the top left hand side of the
screen to register for a DPS user name and password.  After
registration it may take up to 72 hours for members to receive their
DPS user name and password, so members should plan ahead.  Members
conducting their first or last HHGs movement should see a TO, to
arrange their HHG move.  Members must provide a copy of their signed
PCS orders to their origin TO before a Government funded or PPM
movement may be approved.
6.  Members have several options when conducting a PPM to include
contracting their own TSP, contracting a you-load, they-drive
service, use of their privately owned vehicle and, or trailer or use
of a rental vehicle and, or rental trailer to transport their HHGs.
Members may see their local HHG transportation office to determine
their estimated incentive payment, based on their estimated HHG
weight, and current and new permanent duty station (PDS), home of
record, or home of selection locations to determine if they may
benefit financially by conducting a PPM.
7.  Members contracting their own TSP should be aware that full
replacement value insurance may not be included, and they must
settle any damage claims themselves with their contracted TSP.  If a
member desires insurance beyond their contracted TSPs coverage they
should contact a commercial insurance provider.  Also, members
contracting a you-load, they-drive service must remind the
contractor this is a military PPM and unloaded and loaded weight
tickets are required to receive an incentive based payment.
8.  Locations not having HHG transportation rates on file are known
as one-time only (OTO) locations.  Members conducting a PPM to,
from, or between OTO locations may only be reimbursed for authorized
actual expenses and not the incentive payment listed in par. 1 of this
ALCOAST.  For a member to be reimbursed for conducting an
OTO PPM they must request a memorandum from their local TO
authorizing an actual cost PPM and submit the memorandum along with
a completed Travel Voucher or Subvoucher, DD Form 1351-2 a copy of
their orders, and receipts to the Coast Guard Finance Center.
Members mailing HHG through the U.S. Postal Services (USPS) can only
be reimbursed for any actual cost.  PPMs conducted through the USPS
must be entered in DPS as an actual cost PPM.
9.  Boats and their associated trailers are HHG.  Members conducting
a PPM of a boat and trailer are only required to have one weight
ticket for the boat and trailer.  However, the weight ticket must
clearly indicate that a boat and trailer are being weighed.  If not,
the boat and trailer will appear to be an empty trailer, which is
not HHGs, and the weight of the trailer axle will be subtracted from
the total weight used to calculate a member’s incentive payment.
PPM claims for boats and trailers must also include a copy of the
boat’s registration.
10.  Coast Guard members frequently receive PPM counseling from
transportation offices operated by other services.  To prevent
confusion on service specific requirements, Coast Guard members
conducting a full or partial PPM should visit the Coast Guard
Finance Centers web site at www.fincen.uscg.mil to obtain a Coast
Guard PPM check list and review the proper procedures for weighing
boats, vehicles, and trailers to ensure accurate PPM weights are
obtained.
11.  Because HHG shipping rates differ from location to location, if
a member owns HHGs at more than one location, a DD Form 2278 is
required from all locations to the new PDS, home or record, or home
of selection.  The member must also have two weight tickets, one
unloaded and one loaded from each origin.  Provided the member has a
DD Form 2278 and unloaded and loaded weight tickets from all
origins, they may be paid an incentive payment for all PPMs not to
exceed the Governments best value cost of transporting the members
authorized PCS weight allowance in one lot between authorized
locations.
12.  Members must plan ahead to ensure that certified weight scales
are available at the time and date they plan to begin their move.
The importance of this requirement cannot be overstated.  PPM claims
without unloaded and loaded weight tickets from the place of origin
may only be reimbursed for any authorized actual cost.
13.  COMDT (CG-1332) POCs are CWO Randy Jeffery at 202-475-5393,
james.r.jeffery@uscg.mil or Mr. Tony Pearson at 202-475-5368,
anthony.h.pearson@uscg.mil.
14.  RADM Kurt B. Hinrichs, Director of Reserve and Military
Personnel, sends.
15.  Internet release authorized