Jan. 12, 2022 —
R 112041Z JAN 22
FM COMCOGARD PSC WASHINGTON DC
SUBJ: 2022 MASTER CHIEF ADVANCEMENT PANEL ANNOUNCEMENT
A. Enlistments, Evaluations, and Advancements, COMDTINST M1000.2(series)
B. Military Personnel Data Records (PDR) System, COMDTINST M1080.10(series)
C. Military Separations, COMDTINST M1000.4(series)
D. Guidance and Eligibility Criteria for Enlisted Personnel Boards and Panels,
E. 19 NOV 21/ALCGPSC 121/21
1. Summary. This message announces the 2022 Master Chief Advancement Panel
(MCAP), which will convene to recommend eligible active duty Senior Chief
Petty Officers (SCPOs) for advancement to Master Chief Petty Officer in each
rating, except MU. COs and OICs must ensure dissemination of this message to all
active duty SCPOs within their commands. SCPOs must be aware of the eligibility
requirements outlined below and familiarize themselves with the contents of Refs
(a) through (e). Commands must also be aware of all eligibility requirements to
ensure candidates are properly and fairly considered for advancement. Failure to
follow the guidelines of this message and its references will not justify a waiver
from their requirements.
2. Schedule. The MCAP is scheduled to convene 09 May 2022 at Coast Guard
Headquarters in Washington, DC.
a. Current eligibility requirements are outlined in Chapter 5 of Ref (a).
Additional advancement information is available at: https://cg.portal.uscg.mil/
b. All eligibility requirements must be completed by the Panel Eligibility Date
(PED) of 01 February 2022.
c. Candidates will be able to verify their eligibility utilizing the Personal
Data Extract (PDE) generated in Direct Access in mid-February 2022. CG PSC-EPM
will post a list of initial candidates via ALCGENL message OOA 18 February and a
final eligibility list NLT 15 April, after the 01 April 2022 PDE correction
deadline. Only those members listed on the final eligibility list will be
considered for advancement during the 2022 MCAP.
4. Waivers. This ALCGENL supersedes previously published waivers. The following
a. MCAP. The MCAP does not apply to the Musician rating.
b. Advancement Requirement Waivers. Requests for waivers from advancement
requirements or waivers from completion deadlines must be sent prior to the PED,
01 February 2022. Ref (d) provides guidance for submitting waivers. Late
requests will not be accepted.
5. Candidate Responsibilities.
a. It is the candidate’s responsibility to ensure their online PDE shows a status
of “Eligible” in order to be considered for advancement by the 2022 MCAP.
Candidates reviewed during a previous MCAP should not assume they are
automatically eligible for the upcoming MCAP. The PDE for the 2022 MCAP must be
verified. Candidates expecting to be away from their unit for an extended period
of time (e.g. extensive “C” school, deployments, TDY, maternity leave, etc.)
between the PED and the end of the correction period should make alternate
arrangements to verify their PDE. Report incorrect PDE data to the unit Admin or
Servicing Personnel Office (SPO). After reporting incorrect data, candidates must
verify PDE corrections are complete by reviewing their online PDE prior to the 01
April 2022 PDE correction deadline. If the online PDE are not complete, the
candidate shall submit a Trouble Ticket prior to 01 April 2022 to PPC by e-mail to
PPC-DG-CustomerCare@uscg.mil. PDE corrections must be visible on the online PDE
and completed NLT 01 April 2022. Failure to report and verify online PDE
corrections by the deadline will result in a “Not Eligible” status for the 2022
b. Candidates must ensure their personnel record is up to date and accurate. The
personnel record includes the Official Military Personnel File (OMPF), Enlisted
Evaluation Reports (EERs), and the Employee Summary Sheet (ESS). Ref (b) provides
a complete list of documents maintained in the OMPF. IAW Ref (d), the Panel will
review the past seven (7) years of EERs and information contained within the
OMPF. The entire ESS will be reviewed. Therefore, the 2022 MCAP will review all
OMPF documents and EERs with a date of 08 May 2015 to 08 May 2022. However, all
records must be updated by 24 April 2022. Any updates to a candidate’s record
after this deadline must be sent to CG PSC-BOPS-MR and copy CG PSC-EPM-1-
Advancements. Documents sent during this timeframe will not be included as part
of the official record until cleared by CG PSC-BOPS-MR. Information on how to
request and update your record can be found in Ref (e) & in the “How to Update
Your Personnel Record” document on the EPM-1 MCAP CG Portal Page at (https://cg.
aspx). When submitting your requests, indicate “URGENT: MCAP CANDIDATE” in the
c. Candidates are also encouraged to review the applicable Commandant and Master
Chief Petty Officer of the Coast Guard Guidance to Enlisted Selection Boards and
Panels. This document will be provided to the Panel members and clearly sets
forth the Commandant’s vision for selection to Master Chief Petty Officer. It
is available on the MCAP CG Portal page at https://cg.portal.uscg.mil/units/psc/
d. Per Chapter 3 of Ref (c), active duty enlisted members who reach or exceed
their Professional Growth Point (PGP) on or before 31 December 2022 (2023 High
Year Tenure (HYT) Candidates) must separate or retire IAW Ref (c) unless granted
a waiver. 2023 HYT Candidates who meet all MCAP eligibility requirements can
still participate in the 2022 MCAP; however, they will not be guaranteed
advancement even if placed above the published cutoff unless they request a HYT
waiver from CG PSC EPM-1 and are granted a waiver that includes advancement
authority. For more information regarding HYT, visit CG PSC-EPM-1’s Portal page
e. Candidates have the opportunity to submit communication to the Panel.
Guidance regarding this communication is provided in Refs (a) and (d). All
communication to the Panel must be e-mailed to HQS-SMB-CGPSC-EPM-1-Advancements
@uscg.mil NLT 24 April 2022. Communication to the Panel received after this
deadline will not be accepted. The subject line of the e-mail should contain
“MCAP Panel Communication.”
6. Command Responsibilities.
a. Command responsibilities are detailed in Article 3.A.4. and amplified
throughout Chapter 3 of Ref (a). A common reason for member ineligibility is a
missing current EER. Per Article 3.A.5 of Ref (a), each candidate must have an
EER with a command's recommendation mark for each new advancement cycle. For
the 2022 MCAP, candidates must have an EER with a mark of “Ready” dated between
02 February 2021 and 01 February 2022. Members marked "Not Ready" in this
period may have a Commanding Officer Recommendation Change (CORC) EER submitted
with an effective date NLT the 01 February 2022 PED to fulfill the MCAP EER
eligibility requirements. Members without an EER during this period will
require a Service Wide Exam (SWE) EER dated between 02 February 2021 and 01
February 2022 to be eligible for the 2022 MCAP. SWE EERs should be dated
greater than 184 days prior to 28 February 2022 (27 August 2021) when possible
to ensure a return to the regular marking cycle.
b. The active duty regular E-8 marking period remains the last day of February.
The regularly scheduled February 2022 EER must be finalized NLT 30 March 2022.
The February regular EER will provide the 2022 MCAP with a record of the
candidate’s most recent performance and will not make an ineligible member
eligible. If a candidate on the 2022 MCAP eligibility list receives a mark of
“Not Ready” or “Not Recommended” between the 01 February 2022 PED and MCAP,
commands must notify PSC-EPM-1 at HQS-SMB-CGPSC-EPM-1-Advancements@uscg.mil.
The email should include “MCAP” in the subject line and must include the
candidate’s name, EMPLID, rank, and date of EER that changed candidate’s mark
of ready or recommended. As a result, the candidate will be removed from the
2022 MCAP. If a member is otherwise eligible for the 2022 MCAP, but does not
desire to be considered for advancement, they should be given a mark of “Not
Ready.” For any EER questions, including CORCs, contact CG PSC-EPM-3 at
c. Commands shall verify the candidate’s most current Rating Performance
Qualifications (RPQs) and Enlisted Performance Qualifications (EPQs) were signed
off NLT 01 February 2022.
d. Entering Competencies in Direct Access (DA): EPQ/RPQ pay grade completion
shall be entered directly into DA. Use the ERATS – Direct Access Competency Entry
Process Guide to accurately record completion through your Personnel &
Administration (P&A) entity. Even if there are no RPQ standards for your specific
pay grade, the competency code still needs to be entered in DA for MCAP
eligibility. Units are authorized to enter competencies directly into DA after
verifying core competencies are certified complete; TMT entry is not required.
Commands shall verify a candidate has completed the RPQs and authorize entry into
DA by the unit’s P&A entity. The rating competency code must appear in the
candidate’s DA competency record to receive an “Eligible” PDE. Commands may enter
backdated competency codes into TMT or DA during the PDE correction period up
until the 01 April 2022 PDE correction deadline. It is highly recommended that
the competency code be entered prior to the 01 February 2022 PED so the initial
PDE shows a status of “Eligible” rather than entering backdated competency codes
and requesting PDE updates after PDEs are released. Commands shall notify PPC
(ADV) via e-mail at PPC-DG-CustomerCare@uscg.mil if members receive an “Eligible”
PDE, but have not completed eligibility requirements by the PED to prevent the
member from being considered for advancement by the 2022 MCAP.
e. Waivers from advancement requirements or completion deadlines must be
requested on or before 01 February 2022.
7. P&A/SPO Responsibilities. Last day to complete PDE corrections in DA: 01
8. PPC Responsibilities.
a. Post PDEs in DA: Mid-February 2022.
b. Provide initial eligibility list to CG PSC-EPM-1 OOA 10 February 2022.
c. Provide final eligibility list to CG PSC-EPM-1 OOA 09 April 2022.
a. 01 February 2022: Panel Eligibility Date (PED).
b. 01 February 2022: Waiver submission deadline.
c. Mid-February 2022: Personnel Data Extract (PDE) available in Direct Access.
d. OOA 18 February 2022: Initial 2022 MCAP eligibility list released via ALCGENL.
e. 28 February 2022: End of E-8 marking period.
f. 30 March 2022: Regular E-8 EERs finalized in DA.
g. 01 April 2022: PDE Correction Deadline.
h. NLT 15 April 2022: Final 2021 MCAP eligibility list released via ALCGENL.
i. 24 April 2022: Communication to the Panel submission deadline.
j. 24 April 2022: OMPF update deadline.
k. 09 May 2022: 2022 MCAP convenes.
10. CG PSC-EPM-1 is the single POC for all Master Chief Advancement Panel
inquiries. They can be reached by e-mail at HQS-SMB-CGPSC-EPM-1-Advancements@
uscg.mil. When sending an e-mail regarding MCAP, include “MCAP” at the beginning
of the subject line. For additional Master Chief Advancement Panel information
go to the MCAP CG Portal page at https://cg.portal.uscg.mil/units/psc/psc-epm/
11. Current Master Chiefs Petty Officers who are interested in participating in
the MCAP as a Panel member should send an e-mail to HQS-SMB-CGPSC-EPM-1-Panels@
uscg.mil. Please include your Employee Summary Sheet.
12. CAPT J. A. Carter, Chief, Enlisted Personnel Management, CG Personnel Service
13. Internet release authorized.