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Pay & Personnel News Updates from our Branches

May 2023 Service Wide Examination (SWE) Competition


R 191257Z JAN 23 MID200080666778U

ALCGENL 009/23
A. Service Wide Examination (SWE) Guide
B. Enlistments, Evaluations, and Advancements, COMDTINST M1000.2 (series)
C. Performance, Training and Education Manual, COMDTINST M1500.10C
E. Military Separations, COMDTINST M1000.4 (series)
1. Summary. This message announces the May 2023 SWE competition for all Ratings,
except Musician (MU). Commanding officers must ensure dissemination of this
ALCGENL to all active duty enlisted members in their respective areas of
responsibly. Members planning to compete in the SWE shall be aware of the
requirements and guidelines contained in this ALCGENL. Failure to do so is not
justification for a waiver to compete in the SWE. Furthermore, units, SWE
Officers, Education Services Officers, and members planning to compete in the
SWE shall familiarize themselves with the contents of references A thru G.
2. Schedule. SWEs will be administered per the following schedule. Any requests
for deviation must comply with references A and B. Please note the change in
administration from a 2-day to 4-day schedule.
a. 02 MAY 2023 (Tuesday) SWE for ADV to E-5.
b. 03 MAY 2023 (Wednesday) SWE for ADV to E-6.
c. 04 MAY 2023 (Thursday) SWE for ADV to E-7.
d. 05 MAY 2023 (Friday) SWE for ADV to E-8.
3. Waivers. This ALCGENL supersedes previously published waivers. The following
waivers apply:
a. SWE. The May 2023 SWE is waived only for BM2, CS2, DC2, EM2, ET2, and IT2 and
will continue to be administered as a supplemental advancement list.
b. RAT/AQE. Per ref D all Rating Advancement Tests (RAT) and Enlisted
Professional Military Education (EPME) Advancement Qualification Exams (AQE)
are waived indefinitely.
c. Advancement Requirement Waivers. Requests for waivers of advancement
requirements or waivers of completion deadlines must be sent prior to 01
February 2023 the SWE Eligibility Date (SED). Failure by a candidate,
supervisor or supporting command to fulfill their responsibilities is not
justification for a waiver of the PDE correction deadline (01 April 2023).
Using the template in ref A, send requests for waivers via e-mail to PPC-DG
-CustomerCare@uscg.mil and include member's commanding officer/executive officer
in Cc-line.
4. Candidate Responsibilities.
a. The online Personal Data Extract (PDE) must show a status of "Eligible" in
order to receive an exam. Candidates who participated in the previous SWE
should not assume eligibility on the upcoming SWE. The Personal Data Extracts
for the upcoming SWE must be verified. Candidates expecting extended time away
from their unit (ie. extensive "C" schools, deployments, temporary duty,
parental leave, etc.) from the SWE eligibility date to the end of the
correction period should make alternate arrangements to verify and correct
their PDE. Candidates are solely responsible for accuracy of all Personal Data
Extract information, including where the SWE will be shipped (Exam Board DEPT
ID). Candidates shall report any incorrect Personal Data Extract information to
their unit administrative office or Servicing Personnel Office (SPO). After
reporting incorrect data, the candidate must follow-up to ensure PDE
corrections were made by again verifying the updated online Personal Data
Extract prior to the 01 April 2023 correction deadline. If the online Personal
Data Extract has not been corrected, the candidate must submit a Trouble Ticket
prior to 01 April 2023 to PPC by e-mail to PPC-DG-CustomerCare@uscg.mil. PDE
corrections must be visible on the online Personal Data Extract and completed
NLT 01 April 2023. Failure to report and verify online Personal Data Extract
corrections by the deadline will result in a "Not Eligible" status for the SWE
or loss of points in the final multiple. PDEs will be posted online in Direct
Access (DA) under Self Service tab in February 2023.
b. Per Ref F, enlisted High-Year Tenure (HYT) is suspended for all active duty
enlisted members until 01 JAN 2025. For more information regarding High-Year
Tenure visit PSC-EPM-1's website at https://uscg.sharepoint-mil.us/sites/psc
c. EPME EPQs. Updated EPME EPQ guidance can be found at the ERATS SharePoint
page at https://uscg.sharepoint-mil.us/sites/erats_spo/SitePages
5. Command Responsibilities.
a. Commanding officer responsibilities are detailed in Article 3.A.4. and fully
amplified throughout Chapter 3 of ref B. The most common reason for member
ineligibility is missing the most recent Enlisted Employee Review (EER). Per
Article 3.A.5 of ref B, each candidate must have a current EER with a
commanding officer's recommendation for each new SWE cycle. For members
competing in the SWE, the EER must be dated after 01 February 2022 and NLT than
01 February 2023. SWE-EERs must have all competencies populated in order to be
valid. SWE-EERs must be finalized in DA no later than the 01 April 2023 PDE
correction deadline date with an effective date no later than 01 February 2023.
SWE-EERs are not permitted when a Commanding Officer Recommendation Change
(CORC) will suffice. For assistance with SWE-EERs, submit an email to HQS-SMB
b. If the commanding officer wishes to change an advancement recommendation, the
CO must submit a Commanding Officer Recommendation Change (CORC)-EER per
Article 4.D.3.i of ref B. CORC-EERs must be received NLT the 01 April 2023 PDE
correction deadline. Note, CORC-EERs must have an effective date NLT 01
February 2023. For any EER questions, including CORCs, contact HQS-SMB-CGPSC
-EPM-3-Evaluations HQS-SMB-CGPSC-EPM-3-Evaluations@uscg.mil.
c. The commanding officer shall verify the candidate's most current Rating
Performance Qualifications (RPQs) and Enlisted Performance Qualification
Standards (EPQS) were signed off prior to 01 February 2023. RPQs and EPQs must
be completed and entered into Direct Access. A competency entry process guide
has been created and is located on the ERATS SharePoint page. The commanding
officer or designated unit Reviewer shall verify a candidate has completed the
necessary qualifications and authorize entry into Direct Access by the unit's
Personnel and Administration (P&A) entity. The completion and approval date of
the rating competency code and enlisted performance qualification codes
recorded in Direct Access must have an effective date on or prior to the 01
February 2023 SED to be considered for the May 2023 SWE. Both competency codes
must appear in the member's Direct Access competency record to receive an
"Eligible" Personal Data Extract. Commands may enter backdated competency codes
into Direct Access during the PDE correction period up until the 01 April 2022
Personal Data Extract correction deadline date. It is highly recommended the
competency code be entered prior to the 01 February 2023 SWE eligibility date
so the initial Personal Data Extract shows a status of "Eligible" rather than
entering backdated competency codes and requesting Personal Data Extract
updates after Personal Data Extracts are released.
d. Units away from homeport on continuous deployment from early March until the
SWE date can request early mailing of SWEs. Request of early mailing must be
sent to PPC-DG-CustomerCare@uscg.mil.
e. Exam board DEPT ID changes must be requested on or before 01 April 2023. DEPT
ID changes are requested via PPC trouble ticket by submitting an email to PPC
f. Waivers of advancement requirements or completion deadlines must be requested
on or before 01 February 2023.
g. Substitute SWEs must be requested by 13 May 2023. SWE Officers administering
substitute exams shall adhere to the guidance outlined in 3.B.2 of ref B and
Page 27 of the SWE Officer Handbook. Substitute exams must be administered on
the date authorized by Pay and Personnel Center (PPC) and may not be delayed
due to personal leave or convenience.
h. SWE Officers forwarding exams for deployed members shall ensure a copy of the
SWE Officer Handbook is included with the package and shall establish a method
to verify receipt. This can be done by the required traceable shipment and an
email to receiving command. SWE Officers forwarding exams OUTCONUS, or to
deployed or underway units may contact PPC for additional guidance and can
request hand carry by authorized personnel as a method of shipment.
6. SPO Responsibilities. Last day to complete PDE corrections in DA: 01 April
7. Pay and Personnel Center (PPC) Responsibilities.
a. Post Personal Data Extracts in DA: February 2023.
b. Early mailing of SWEs to underway units: March 2023.
c. Mail SWEs to exam boards: April 2023.
d. Compute final multiple: June 2023.
e. Post profile letters in Direct Access: June 2023.
8. Personnel Service Center (PSC) Responsibilities. Publish SWE advancement
eligibility list June 2023.
9. Miscellaneous.
a. All candidates may use non-programmable calculators. Consult the "SWE Officer
Handbook", on the PPC web pages at the following link: https://uscg.sharepoint
%20Data%20Corrections.aspx for information regarding items that may be used by
BM/OS candidates.
b. EERs in current pay grade will be used to compute the marks multiple within
the date ranges listed in Article 3.A.7.b of ref B. The point start date (PSD)
shown on the PDE will be computed per Article 3.A.17.c of ref B and used to
determine sea, surf, incentive, and award points. Candidates who advanced on
/after 01 January 2010 will have a point start date equal to the day following
the SWE eligibility date for that advancement. Candidates who have not advanced
since 01 January 2010 will show a point start date equal to their Active-Duty
Base Date (ADBD). Candidates with broken service and with an adjusted ADBD may
contact Pay and Personnel Center by e-mail at PPC-DG-CustomerCare@uscg.mil to
request a point start date adjustment to capture prior service awards.
10. PPC(ADV) is the single POC for all SWE inquiries. They can be reached by e
-mail at PPC-DG-CustomerCare@uscg.mil. For additional SWE information go to the
PPC (ADV) home page at https://uscg.sharepoint-mil.us/sites/ppc/SitePages/PPC
11. CAPT J. A. Carter, Chief, Enlisted Personnel Management, CG Personnel
Service Center, sends.
12. Internet release authorized.