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Subscribers to this list will receive notices and information on Coast Guard travel policy and procedures. Subscribers will also be notified of both scheduled and unscheduled outages affecting the TPAX travel claim liquidation system. Additionally, subscribers will be updated when important information is posted to the Pay and Personnel Center's web site.

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Travel (TVL) Branch

AO Course Outage

Travel Authorizing /Approving Official (AO) Course Offline

The AO Course contains Adobe FLASH Media and has been temporarily removed as Adobe FLASH Media is no longer supported and deemed a cyber-vulnerability by CG-6. Please submit your CG-7421a without any attachments and permissions will be granted. As soon as the course comes back online, we will update our website and require proof of completion of the AO course for new AO's or proof the tests have been completed for renewing AO permissions.

Travel Approving Official Training and Designation Procedures

Directions on how to properly submit the AO memo and CG-7421ANew item

In order for a member to receive AO permission, they must complete the Travel Authorizing/Approving Official (AO) Course and either attach proof of completion to the CG-7421A or attach proof to the e-mail sent to PPC.

New Form

The TPAX/WINIATS USER ROLE DESIGNATION FORM CG-7421A (07/17) has been updated and published on our forms web page. This form now allows for electronic digital signatures. Simply e-mail the completed and digitally signed form to PPC-SMB-TpaxUserForms using the button on the form.

Notes:

  1. An AO Designation Memo is no longer required.
  2. If you are also being designated as Government Travel Charge Card Travel Manager, go to: https://www.dcms.uscg.mil/PSC/BOPS/PSC-BOPS-R/GOVTrvl/Travel_Card/Travel_Manager/#How_do_I_get_assigned_as_a_Travel_Manager for the required process.

Travel AO Webinar

AO Training

Book IconTravel Authorizing /Approving Official (AO) Course

Per ALCOAST 118/17, Travel Authorizing / Approval Official (AO) Certification, completion of the Travel Authorizing /Approving Official (AO) Course is required all newly designated AOs and will be required annually as a refresher training.

The Travel AO Course is available in the Coast Guard Learning Management System (LMS) (CAC logon required).

AOs play a critical role in managing travel. They contribute to mission readiness by ensuring travel is necessary to meet the organization’s mission requirements. AOs oversee the obligation of travel funds, authorize travel, ensure travelers abide by all travel regulations, and approve reimbursements for authorizing travel expenses. In this role, AOs function as Certifying Officers (COs) when approving most TPAX documents and are expected to safeguard taxpayer funds from misuse. Any approved payment found to be erroneous, may result in an AO being held personally liable for reimbursing the Government for the amount of the erroneous payment. This financial responsibility is called “pecuniary liability.” To better prepare AOs and protect them from the consequences of erroneous payments, the Coast Guard developed a specialized training course for Authorizing /Approving Officials (AOs).

CG LMS Logo
  • The Course will teach new AOs to review, authorize, and sign T-PAX transactions and manually submitted travel documents.
  • The estimated length is four hours.
  • The Course can be found in the Human Resources catalog.
  • The Course number is 100102.

Apple. The enrollment icon for the systemIf you are currently logged on with a CAC, you can enroll in the course now.

Travel Authorizing /Approving Official (AO) Course Offline

The AO Course contains Adobe FLASH Media and has been temporarily removed as Adobe FLASH Media is no longer supported and deemed a cyber-vulnerability by CG-6. Please submit your CG-7421a without any attachments and permissions will be granted. As soon as the course comes back online, we will update our website and require proof of completion of the AO course for new AO's or proof the tests have been completed for renewing AO permissions.

AO Designation

To complete this process correctly, please follow these steps:.

  1. Complete the Travel Authorizing /Approving Official (AO) Course (see above).
  2. Complete the TPAX/WINIATS USER ROLE DESIGNATION FORM CG-7421A  and attach proof of AO course completion to the form or attach it to the e-mail sent to the supervisor / PPC.
  3. Submit the CG-7421A it to your supervisor using the e-mail button on the form (include or attach the proof of AO course completion).
  4. Supervisor: Sign the CG-7421A (digitally) and forward to PPC using the e-mail button on the form (be sure the member's proof of AO course completion is attached to the form or attached to the e-mail message itself).

Web TPAX User Guides, Tutorials and Webinar Recordings

Web TPAX Sign in pageWeb-TPAX Sign in page (CG Network Users Only)

Travel Authorizing /Approving Official (AO) Course Offline

The AO Course contains Adobe FLASH Media and has been temporarily removed as Adobe FLASH Media is no longer supported and deemed a cyber-vulnerability by CG-6. Please submit your CG-7421a without any attachments and permissions will be granted. As soon as the course comes back online, we will update our website and require proof of completion of the AO course for new AO's or proof the tests have been completed for renewing AO permissions.

Collapse All Expand All

 

Read these guides to learn how to log into Web TPAX for the first time, understand its features, and maintain your account.

Click the revision date (DD Mmm YYYY) to open the guide or tutorial.

Topic Procedure
Guide (PDF)

Tutorial

First Time Web TPAX User

03 May 2017  11 Feb 2017
Web TPAX Overview 03 May 2017 11 Feb 2017
Changing Passwords in Web TPAX 06 Oct 2017 11 Feb 2017
Updating your Profile in Web TPAX 16 Feb 2017 11 Feb 2017
Correcting Rank in Web- TPAX 06 Apr 2018  
Digitally Signing a PDF (Electronic Signature)  31 Mar 2020  
Attaching and Viewing Documents in Web TPAX 07 Mar 2017  
Printing a Travel Voucher Summary 07 Jan 2017  
Reimbursable Expenses Listing 23 Apr 2019  
Travel Audit Process Overview 10 Jan 2017  
Verify the Status of a Claim 06 Mar 2017  

 


 

 

(*) Created and updated by YN2 Amato of Air Station Miami. Petty Officer Amato  has done some amazing work with this Excel document for PCS entitlements. As many of you may there is a lot of confusion about TLE and we think this calculator will help with the understanding. YN2 Amato took the challenge and never gave up. Not only has he created a document that we all can use, but he is now one of the TLE experts. Great job YN2, we appreciate it!

 

Click the revision date (DD Mmm YYYY)  to open the guide or tutorial.

Topic Procedure
Guide (PDF)

Tutorial
Travel Audit Process Overview 10 Jan 2017  

 


 

 

Click the revision date (DD Mmm YYYY) to open the guide or tutorial.

Topic Procedure
Guide (PDF)

Tutorial
Actual Expense for Lodging (AELP) 16 Aug 2018  
Changing Lodging Rates 31 Jan 2017  
Claims that Crossover Fiscal Years 13 Jan 2017  
Constructive Cost-How to Calculate 03 May 2017  
Correct or Change Order Dates in TPAX 10 Dec 2018  
Crossing the International Date Line 06 Oct 2017  
Currency Conversion for Travel Claims 13 Jan 2017  
Deducting Meals on a TDY Claim 09 Nov 2017  
Long Term TDY Authorization 21 Apr 2017  
Long Term TDY Settlement spanning the elimination of flat-rate per diem effective date (12/13 Aug 2018) 14 Aug 2018  
Long Term TDY Beginning Settlement (Authorization Not Completed First) 15 Feb 2017  
Long Term TDY Middle Settlement (Authorization Not Completed First) 07 Mar 2017  
Long Term TDY Ending Settlement (Authorization Not Completed First) 07 Mar 2017  
Long Term TDY with Leave or Additional TDY (Additional Procedures) 25 Apr 2018  
Local Travel Claim (SF-1164) 27 Oct 2017  
Missed meals for Essential Messing Units 06 Feb 2018  
Requesting a TDY Travel Advance 12 Jun 2018  
Reimbursable Expenses Listing 12 Mar 2019  
Reimbursable Expenses When no Travel is Performed (e.g. Trip canceled but fees for reservations incurred) 14 Feb 2017  
Split Disbursement 15 Feb 2017  
TDY Authorization 15 Feb 2017  
TDY Back to Back Government Entitlements 06 Oct 2017  
TDY Back to Back Commercial Entitlements 16 Mar 2017  
TDY Settlement (Authorization Completed First) 11 Jul 2018  
TDY Settlement (Authorization Not Completed First) 15 Feb 2017  
TDY Supplemental Settlement 28 Aug 2019Updated  
Travel Claim for Travel Less Than 12 Hours Duration 27 Oct 2017  
Invitational/Evacuation/Medical Travel/Family Emergency Leave  
 
Invitation Travel Orders (ITOs) ITOs Web Page  
Evacuation Claims in Web-TPAX 19 Apr 2018  
Evacuation Claims Assistance 18 May 2018  
Attendant Travel for Specialty Care Over 100 Miles Overview 24 May 2017  
Government-Funded (Emergency) Leave 04 Dec 2017  

 


 

Click the revision date (DD Mmm YYYY)  to open the guide or tutorial.

Topic Procedure
Guide (PDF)
Video
Tutorial
Filing a Manual Travel Claim for PCS 07 Mar 2017  
PCS Claim for Member Only Travel 02 Mar 2020Updated  
PCS Claim for Member and Dependents Travel 18 Mar 2020Updated  
PCS Claim for Member Married to Member 20 Mar 2017  
PCS Claim for Patrol Forces Southwest Asia (PATFORSWA) 16 Aug 2017  
PCS Using the Alaska Marine Highway System (AMHS) 05 Mar 2020New  
PCS Quarantine 17 Jul 2020New  
Adding Dislocation Allowance to a PCS Claim 20 Mar 2017  
Adding Temporary Lodging Expense to a PCS Claim 08 Apr 2019  
Adding TLE for M&IE Only (No Lodging Cost) to a PCS Claim 26 Jul 2019  
Consecutive Overseas Tour (COT) Supplemental Claim 10 Mar 2017  
Crossing the International Date Line 23 Feb 2017  
Currency Conversion for Travel Claims 13 Jan 2017  
Reimbursable Expenses Listing 12 Mar 2019  
Split Disbursement 15 Feb 2017  
Supplemental PCS Settlement 28 Aug 2019  
Civilian PCS Claim Procedures 09 Mar 2017  

 

 

Click the revision date (DD Mmm YYYY)  to open the guide or tutorial.

Topic Procedure
Guide (PDF)
Video
Tutorial
AO TPAX Inbox 02 Feb 2017  
TDY Authorization Approval 13 Feb 2017  
TDY Settlement Approval 29 Jan 2017  
PCS Settlement Approval 23 Mar 2017  
Travel AO Checklist for Post-Travel Pre-Payment Approval (MS Word Format) 04 Dec 2017File in word format N/A
Verify Status of a Travel Claim
12 Dec 2017  


Travel AO Webinar Conducted on 11 April 2017

 

Click the revision date (DD Mmm YYYY)  to open the guide or tutorial.

Topic Procedure
Guide (PDF)
Video
Tutorial
Designating/Removing Full Signature Proxy 17 Feb 2017  
Entering Authorizations or Settlements as Proxy or Full Signature Proxy 17 Feb 2017  
Requesting Travel Advances in TPAX 20 Nov 2019updated  

 

If you are assigned to a deployable unit and would like to take our guides with you, you can download a compressed archive (".zip" file format) using the links below.

 

 

The Military Human Resource Business Process Standardization (MHR-BPS)  site houses a set of high level (context) and related lower level (process) models, designed for the United States Coast Guard (USCG) Yeoman (YN), or designated staff, performing Unit Level Administration and/or Servicing Personnel Office (SPO) functions to reference when completing USCG human resource tasking.

The Military Human Resource Business Process Standardization (MHR-BPS) models are broken into two(2) categories: Context Models corresponding lower level Process Models.

 

 

MHR-BPS Context Model Definition
MHR-BPS Process Model Definition
Context Model is a high level depiction of the overall, end-to-end pay and personnel process for a given functional area (i.e. Entitlements, PCS,Reserve, Separations, Accessions, etc.).
Process Model is a lower level depiction providing the detail needed to guide a YN, or designated staff member, in processing and completing individual pay and/or personnel transactions as part of the process depicted in the overall context model.

Context Model:

Process Models:

 

Procedural Updates and Known Issues

This is a running list of known issues and procedural highlights for the past six months.

Also, be sure to visit our branch news page for travel-related news updates.

 

July:

  • T-PAX Authorizing Officials Validation Request - Immediate Action Required for Units (23 July 2021)
    1. The new travel system, E-Gov Travel System (ETS), implementation will begin on 01 October 21. With such a significant transition, we are in the process of updating all approval level POCs in order to mitigate risks associated with this transition period.
    2. Important Information:
      • Use the TPAX Command Reports module to generate a list of AOs or run other reports. See: TPAX Command Reports user guide for procedures.
      • Units need to ensure that all Authorizing Officials (AO) information is validated in T-PAX NLT Friday, 30JUL21, as PPC will begin transferring this data to ETS 02AUG21.
      • Ensure only current AOs remain in T-PAX. If a member is no longer an AO, or the member has transferred to another unit or department within an existing unit, then an update must occur or the member should be removed.
      • If members AO’s permissions are set to expire, then members need to work towards renewing their credentials prior to 01OCT.
    3. As noted in the ALCGPSC, if information is not current in T-PAX prior to 30JUL21, units may be at risk for existing AOs to be uploaded into the wrong approval pool within ETS upon go-live of 01OCT21.
       
  • Video introduces new electronic travel system (15 July 2021)
  • ALCOAST 254/21: SITREP 1 - E-Gov Travel System (ETS) Implementation (14 July 2021)

June:

May:

April:

March:

February:

January:

  • Assignment Year 2021 PCS and HHG Shipments - SITREP: ALCOAST message 030/21 provides information ​and resources for Coast Guard members transferring in the upcoming assignment year. While the information provided in the message will be of particular interest to those transferring in AY21, it also includes critical information to commands, supervisors, and SPO/ADMIN offices to assist their members in planning, preparing for, and executing PCS orders.
  • Travel Authorizing /Approving Official (AO) Course Offline: The AO Course contains Adobe FLASH Media and has been temporarily removed as Adobe FLASH Media is no longer supported and deemed a cyber-vulnerability by CG-6. Please submit your CG-7421a without any attachments and permissions will be granted. As soon as the course comes back online, we will update our website and require proof of completion of the AO course for new AO's or proof the tests have been completed for renewing AO permissions.
  • PCS Mileage (MALT) and TDY Mileage Rates: Effective 1 January 2021, the MALT (monetary allowance in lieu of transportation) rate per authorized POC (privately owned conveyance) is $0.16 (sixteen cents) per mile. This rate is effective for all PCS travel that commences on or after 1 January 2021 (i.e., the initial travel is started). TDY mileage rates changed on 01 January 2021. The new TDY rates are:
    POC:
    $0.56 - Automobile (if no GOV is available)
    $0.16 - POC use instead of a government furnished vehicle (if a GOV is available) when use of a government furnished vehicle is to the government's advantage.
    $0.54 - Motorcycle
    $1.26 - Airplane

    Current and previous PCS & TDY mileage rates are posted at https://www.defensetravel.dod.mil/site/otherratesMile.cfm.