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USCG Pay & Personnel Center             

 

Travel (TVL) Branch

Divisions and Branches
Contact Us

Mailing address:

Commanding Officer (Staff Symbol)
U.S. Coast Guard 
Pay & Personnel Center
444 S. E. Quincy St.
Topeka, KS 66683-3591

Telephone

(866) 772-8724
 

E-Mail

Customer CarePPC-DG-CustomerCare@uscg.mil

Web Content Manager 

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Self-Service

Direct Access https://hcm.direct-access.uscg.mil
Log on to ETS/ETS Logo https://e2.gov.cwtsatotravel.com/


 

 

 

Web TPAX User Guides, Tutorials and Webinar Recordings

Web TPAX Sign in pageWeb-TPAX Sign in page (CG Network Users Only)

Travel Authorizing /Approving Official (AO) Course Offline

The AO Course contains Adobe FLASH Media and has been temporarily removed as Adobe FLASH Media is no longer supported and deemed a cyber-vulnerability by CG-6. Please submit your CG-7421a without any attachments and permissions will be granted. As soon as the course comes back online, we will update our website and require proof of completion of the AO course for new AO's or proof the tests have been completed for renewing AO permissions.

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 Basic Web TPAX Information for All Users

 

Read these guides to learn how to log into Web TPAX for the first time, understand its features, and maintain your account.

Click the revision date (DD Mmm YYYY) to open the guide or tutorial.

Topic Procedure
Guide (PDF)

Tutorial

First Time Web TPAX User

03 May 2017  11 Feb 2017
Web TPAX Overview 03 May 2017 11 Feb 2017
Changing Passwords in Web TPAX 06 Oct 2017 11 Feb 2017
Updating your Profile in Web TPAX 16 Feb 2017 11 Feb 2017
Correcting Rank in Web- TPAX 06 Apr 2018  
Digitally Signing a PDF (Electronic Signature)  31 Mar 2020  
Attaching and Viewing Documents in Web TPAX 07 Mar 2017  
Printing a Travel Voucher Summary 07 Jan 2017  
Reimbursable Expenses Listing 23 Apr 2019  
Travel Audit Process Overview 10 Jan 2017  
Verify the Status of a Claim 06 Mar 2017  

 


 

 Calculators (Spreadsheets)Updated
 

Traveler - Audits

 

Click the revision date (DD Mmm YYYY)  to open the guide or tutorial.

Topic Procedure
Guide (PDF)

Tutorial
Travel Audit Process Overview 10 Jan 2017  

 


 

 Traveler - Permanent Change of Station (PCS)Updated

Click the revision date (DD Mmm YYYY)  to open the guide or tutorial.

Topic Procedure
Guide (PDF)
Video
Tutorial
Requesting a PCS Travel Advance 
Use with: Interim Processes for PCS Advances and Vouchers
12 June 2018  
Filing a Manual Travel Claim for PCS 07 Mar 2017  
PCS Claim for Member Only Travel
Use with: Interim Processes for PCS Advances and Vouchers
02 Mar 2020Updated  
PCS Claim for Member and Dependents Travel
Use with: Interim Processes for PCS Advances and Vouchers
18 Mar 2020  
PCS Claim for Member Married to Member
Use with: Interim Processes for PCS Advances and Vouchers
20 Mar 2017  
PCS Claim for Patrol Forces Southwest Asia (PATFORSWA)
Use with: Interim Processes for PCS Advances and Vouchers
16 Aug 2017  
PCS Using the Alaska Marine Highway System (AMHS) 05 Mar 2020  
PCS Quarantine 17 Jul 2020  
Adding Dislocation Allowance to a PCS Claim 20 Mar 2017  
Adding Temporary Lodging Expense to a PCS Claim 08 Apr 2019  
Adding TLE for M&IE Only (No Lodging Cost) to a PCS Claim 26 Jul 2019  
Consecutive Overseas Tour (COT) Supplemental Claim 10 Mar 2017  
Crossing the International Date Line 23 Feb 2017  
Currency Conversion for Travel Claims 13 Jan 2017  
Reimbursable Expenses Listing 12 Mar 2019  
Split Disbursement 15 Feb 2017  
Supplemental PCS Settlement 28 Aug 2019  
Civilian PCS Claim Procedures 09 Mar 2017  

 

 Approving Official

 

Click the revision date (DD Mmm YYYY)  to open the guide or tutorial.

Topic Procedure
Guide (PDF)
Video
Tutorial
AO TPAX Inbox 02 Feb 2017  
TDY Authorization Approval 13 Feb 2017  
TDY Settlement Approval 29 Jan 2017  
PCS Settlement Approval 23 Mar 2017  
Travel AO Checklist for Post-Travel Pre-Payment Approval (MS Word Format) 04 Dec 2017File in word format N/A
Verify Status of a Travel Claim
12 Dec 2017  


Travel AO Webinar Conducted on 11 April 2017

 Proxy / Servicing Personnel Office (SPO)

 

Click the revision date (DD Mmm YYYY)  to open the guide or tutorial.

Topic Procedure
Guide (PDF)
Video
Tutorial
Designating/Removing Full Signature Proxy 17 Feb 2017  
Entering Authorizations or Settlements as Proxy or Full Signature Proxy 17 Feb 2017  
Requesting Travel Advances in TPAX 20 Nov 2019updated  

 

 

Military Human Resource Business Process Standardization (MHR-BPS) Permanent Change of Station Process Models (CG Portal Links)

 

 

The Military Human Resource Business Process Standardization (MHR-BPS)  site houses a set of high level (context) and related lower level (process) models, designed for the United States Coast Guard (USCG) Yeoman (YN), or designated staff, performing Unit Level Administration and/or Servicing Personnel Office (SPO) functions to reference when completing USCG human resource tasking.

The Military Human Resource Business Process Standardization (MHR-BPS) models are broken into two(2) categories: Context Models corresponding lower level Process Models.

 

 

MHR-BPS Context Model Definition
MHR-BPS Process Model Definition
Context Model is a high level depiction of the overall, end-to-end pay and personnel process for a given functional area (i.e. Entitlements, PCS,Reserve, Separations, Accessions, etc.).
Process Model is a lower level depiction providing the detail needed to guide a YN, or designated staff member, in processing and completing individual pay and/or personnel transactions as part of the process depicted in the overall context model.

Context Model:

Process Models:

 
Procedural Updates and Known Issues

Please visit the ETS and mLINQS pages found in the Travel dropdown menu, located on the left, for the latest information and guidance. For assistance, please contact PPC Customer Care (uscg.mil).

DLA ERROR WORK AROUND UNTIL LONG-TERM SOLUTION IS FOUND:

For OA’s created from DA-

  1. In DA- change the amount on the employee travel line to include Employee Travel + DLA/Dislocation amount.
  2. Decrease the DLA line to $1.00- do NOT $0.00 out the line or it will cancel orders/funding and create bigger errors.
  3. Once submitted and amendment has been created in ETS:
    1. Create an amendment to the Trip itself- This will pull in the changes to the POET/Accounting,
    2. In the Accounting Step- delete the POET line with the DLA/Dislocation name in it,
    3. Adjust the allocation to be split between the other lines as applicable,
    4. If an advance was paid out- there will a yellow warning box about the accounting line being removed/deleted. This will not stop the processing of the amendment or voucher,
    5. Confirm all information is correct and complete amendment/trip.
  4. Create voucher per normal process- If advance was paid please review the liquidation step to ensure it is being reconciled.
  5. Submit for approval.

If using a regular authorization and not the OA from DA and no advance has been paid out, combine the employee travel and the DLA amount on the Employee POET in the ETS allocation and remove the DLA line. There is currently no definitive answer if it will work the same way for a regular authorization and an advance that has paid out.

NOTICE: ETS ROUTING POOLS

AOs/Admins are not authorized to change the names of existing or add new routing pools in ETS. Each unit with an active routing chain is authorized to have only two total routing pools unless explicitly given permission to have a third, which would only be set up directly by the PPC Systems team. One pool is for Funds Managers and the other is for Approving Officials and they shall follow the naming scheme of “UNIT – FUNDS MANAGERS” or “UNIT – APPROVING OFFICIALS” in all capital letters like the below exampleChanging the names of these pools to deviate from the approved naming scheme negatively affects the reports that are run to keep the system functioning.  If you notice your unit has additional or misnamed pools, or are having issues with routing in general, please submit a PPC Trouble Ticket. Violation of this policy may result in revocation of your AO status in ETS.

 

Pet Transportation Allowance Effective 1 JAN 2024 - JTR 050107 Pet Expenses Due to a PCS (Page 5A-2 of JTR) 

Frequently Asked Questions  - Defense Travel Management Office

A. Eligibility. A Service member on a PCS order is authorized reimbursement for mandatory quarantine fees for household pets. A household pet is a cat or a dog.

B. Allowances. Reimbursement for the actual cost of these fees is authorized, limited to $550 per PCS move.

C. Pet Quarantine Information. See Pet Quarantine Information and the DTMO website for more details.

D. Pet Transportation. Transportation for a household pet is not a reimbursable expense unless the transportation is due to an evacuation from a foreign PDS in accordance with par. 060204. 

E. Changes Effective 2024. On January 1, 2024, the following pet transportation allowances will apply:

1. Eligibility. A Service member on a PCS order with an effective date of January 1, 2024 or later, as defined in Appendix A, may be authorized reimbursement for the costs related to the relocation of one household pet that arises from a permanent change of station. A household pet is a cat or a dog, owned for personal companionship. A Service member is responsible for following rules for importing and exporting a pet to and from the United States in order to be eligible for reimbursement. Denial of entry could result in denial of reimbursement. See How to Compute a Permanent Change of Station (PCS) Order’s Effective Date. 

2. CONUS. A Service member may be authorized the reasonable and substantiated cost of mandatory microchipping, boarding fees, hotel service charges, licensing fees at the new PDS, and pet shipping fees if the member flies rather than drives, or the pet is shipped separately from the member. Reimbursement for the actual cost of all expenses is limited to $550 per PCS move.

3. OCONUS. A Service member may be authorized the reasonable and substantiated cost of mandatory microchipping, quarantine fees, boarding fees, hotel service charges, licensing fees at the new PDS, testing titer levels for entry, and pet shipping fees if the member flies rather than drives, or the pet is shipped separately from the member. For transoceanic travel, use of Government or Government [1] procured transportation must be used if available or reimbursement for transportation costs is not authorized. Reimbursement for the actual cost of all necessary expenses described above in connection with the movement of a pet is limited to $2,000 per PCS move.