2022 Hurricane Season - Ensuring Personnel Readiness (ALCOAST 141/22)

Coast Guard families, here’s how to prepare for hurricane season

Evacuation Message Template (MS Word Format)

TRICARE Access during an Evacuation or Natural Disaster 

Natural Disaster Allowances Guide and Evacuation Allowances FAQs (CG-133)

Active Duty Evacuation Allowances Guide (3-14-2022)

Emergency Guide for Civilians

Preparing ETS Profiles Prior to Hurricane and Wildfire Season (ALCOAST 199/22)

Adding Dependents to Your ETS Profile

Creating ETS Travel Authorizations (See Section 14 for Creating Dependent Travel)

Guide to Becoming an ETS Cell (Evacuation Super User)

Government Travel Charge Card (GTCC) Program: Financial and Travel System Transition Guidance - Update (​ALCGPSC 081/22) 

This is a running list of known issues and procedural highlights. 

Also, be sure to visit our branch news page for travel-related news updates.

June 2022

• 2022 PCS Season Resource Updates

• Temporary Lodging Allowance (TLA) Advances and Claims CG Portal Site

  • Coast Guard Finance Center, Chesapeake, VA — The link to access the new Sharepoint platform is https://cg.portal.uscg.mil/units/fincen/SitePages/TLAClaims.aspx. Within the platform, users will have access to view the user guide to assist with processing claims as well as the ability to view the FINCEN Review workbench to see where claims are in the process.
     

• Processing Advances for Personally Procured Moves (PPM)

  • Coast Guard Finance Center, Chesapeake, VA — PPM Advances are emailed to the PPM Advance Shared mailbox. That email address is: FIN-SMB-PPMADVANCE@USCG.MIL.
     

• Standard Mileage Rates for Official Travel (Flag Voice 579)

  • The IRS just announced increases to the standard mileage rates that will go into effect on 01 July 2022.  These increases will directly affect the mileage reimbursement rate for PCS and TDY travel for military members and civilian employees alike.  The mileage rate for PCS travel will increase from $0.18 to $0.22 per mile, and the mileage rate for TDY travel will increase from $0.585 to $0.625 per mile.

May 2022

• ​Action Required: Preparing ETS Profiles Prior to Hurricane and Wildfire Season:  ALCOAST 199/22 requires all personnel (active duty, reservists, and civilians) to ensure their ETS accounts are active, and their profiles are up to date with all dependent information added, by 01 June. This is critical to enabling processing of dependent claims in ETS and reimbursement payments via FSMS.​

• Added ETS Walkthroughs. These guides are annotated screenshots that walk users through various tasks in ETS.
  • Creating a New ETS Account
  • Making Travel Reservations*
  • Travel Authorization (EQTC Funded Orders)*
  • Travel Authorization (General Unit Funded)*
  • Travel Voucher (General Unit Funded)*

(*)  YN2 Steinbach, Airstation San Francisco, created and provided these guides.

• PCS Advances & Claims User Guide updated. We added a PCS Advances Walkthrough. This section walks a user through the procedure for completing an advance request in ETS. It was provided by YN2 Heather Everett, TRACEN Petaluma.
• 2022 ETS TRAINING SESSION RECORDINGS - Recordings of the 2022 webinars (one of each type of session) will be posted here when available. Recordings of the 2021 sessions are available on our 2021 archive page. Once a recording is open, the file can also be downloaded to your computer. Closed caption and options to view full screen are available in the panel at the bottom.
  • Advanced Approver: User Settings, Routing Pools, and Reports. Password: E2Training

April, 2022

• Update to the PCS Entitlements / Advances, TLE and Separation Leave Calculator
• Interim Processes for PCS Advances and Vouchers process guide updated. 

March, 2022

• Interim Processes for PCS Advances and Vouchers process guide updated to include workaround when the advance amount exceeds the amount DA has provided to ETS.
• ETS Post-Go-Live Frequently Asked Questions (FAQs) updated (30 March 2022).
• Coast Guard stands up IMT to resolve FSMS transition issues
• ALCOAST 092/22: 2022 Household Goods (HHG) and Mandatory Customer Satisfaction Survey (CSS) information
• ALCOAST 091/22: AY22 Personally Procured Movements (PPM) of Household Goods (HHG)
• Due to FSMS delays, PPC will continue processing Advance DLA, via the process outlined in ALCGPSC 082/21, through March 31, 2022.   ALCGPSC 082/21 – Guidance for Requesting Advance Dislocation Allowance (DLA) during Financial System Modernization Solution (FSMS) Cutover directs units with members in receipt of PCS orders and requesting to receive advance DLA, to submit a Customer Care Ticket to PPC. 

February, 2022

• The Travel Assist Team (TAT) is available through March 31. Only approving officials or fund approvers should contact TAT.  

• DHS FSM Periodically sends FSMS System Status announcements to inform users of both planned and unplanned system outages.  To ensure wide distribution of this information we post these announcements to a System Status Announcement Board  and forward them to the HQ-FMPS-System-Status Distribution Group.  To subscribe to receive FSMS System Status Announcements (Click Here ); To view FSMS System Status Announcements (Click Here).

December, 2021:

• Discontinued Mandatory Use of CG Form 2070 after 05 Jan 2022: ETS streamlines the process for Coast Guard travelers. Members are required to update their profiles with their supervisor's information in the notification portion to confirm entry of travel into ETS. Travelers must receive their command's permission to travel prior to ETS entries. Commands should assist travelers with understanding the appropriate supervisory level to approve travel. Units seeking greater control of member travel may elect to continue to use CG Form 2070. (Ref: Paragraph 4, ALCOAST 456/21, E-Gov Travel System (ETS) Implementation Update Two).