TPAX Guides

U. S. Coast Guard Pay & Personnel Center

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Travel News and Updates

Defense Travel Management Office Allowances Update Travel Preparation and Examination (TPAX) System Access Restored U.S. Coast Guard USCG Pay and Personnel Center Travel and TPAX News Update Travel Preparation and Examination (TPAX) System Outage Scheduled 12-15 Dec Government Travel Charge Card Bank Transition Delayed Web-TPAX Outage Scheduled for Thursday Evening (04 October 2018)

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Subscribers to this list will receive notices and information on Coast Guard travel policy and procedures. Subscribers will also be notified of both scheduled and unscheduled outages affecting the TPAX travel claim liquidation system. Additionally, subscribers will be updated when important information is posted to the Pay and Personnel Center's web site.

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Contact Us

Mailing address:

Commanding Officer (Staff Symbol)
U.S. Coast Guard
Pay & Personnel Center
444 S. E. Quincy St.
Topeka, KS 66683-3591

Telephone

(866) 772-8724
(785) 339-2200

Fax

(785) 339-3780

E-Mail

PPC-DG-CustomerCare@uscg.mil

Self-Service

Direct-Access
Web-TPAX

Travel (TVL) Branch

Evacuation Travel and Travel Claim Resources

PPC's Travel Evacuation Order Guidance 2018 (PDF) updated 10/17/2018

Evacuation claims are now done in T-Pax - Procedure Guide (PDF)

TRICARE Access during an Evacuation or Natural Disaster

Natural Disaster Allowances Guide and Evacuation Allowances FAQs (CG-133)

Web TPAX User Guides, Tutorials and Webinar Recordings

Web TPAX Sign in page

Web-TPAX Sign in page (CG Network Users Only)

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Basic Web TPAX Information for All Users

Read these guides to learn how to log into Web TPAX for the first time, understand its features, and maintain your account.

Click the revision date (DD Mmm YYYY) to open the guide or tutorial.

Topic	Procedure Guide (PDF)	Tutorial
First Time Web TPAX User	03 May 2017	11 Feb 2017
Web TPAX Overview	03 May 2017	11 Feb 2017
Changing Passwords in Web TPAX	06 Oct 2017	11 Feb 2017
Updating your Profile in Web TPAX	16 Feb 2017	11 Feb 2017
Correcting Rank in Web- TPAX	06 Apr 2018
Attaching and Viewing Documents in Web TPAX	07 Mar 2017
Printing a Travel Voucher Summary	07 Jan 2017
Reimbursable Expenses Listing	12 Mar 2019
Travel Audit Process Overview	10 Jan 2017
Verify the Status of a Claim	06 Mar 2017

Traveler - Audits

Click the revision date (DD Mmm YYYY) to open the guide or tutorial.

Topic	Procedure Guide (PDF)	Tutorial
Travel Audit Process Overview	10 Jan 2017

Traveler - Temporary Duty (TDY), Government-Funded (Emergency) Leave, and Local Travel (SF-1164)

Click the revision date (DD Mmm YYYY) to open the guide or tutorial.

Topic	Procedure Guide (PDF)	Tutorial
Actual Expense for Lodging (AELP)	16 Aug 2018
Changing Lodging Rates	31 Jan 2017
Claims that Crossover Fiscal Years	13 Jan 2017
Constructive Cost-How to Calculate	03 May 2017
Correct or Change Order Dates in TPAX	10 Dec 2018
Crossing the International Date Line	06 Oct 2017
Currency Conversion for Travel Claims	13 Jan 2017
Deducting Meals on a TDY Claim	09 Nov 2017
Long Term TDY Authorization	21 Apr 2017
Long Term TDY Settlement spanning the elimination of flat-rate per diem effective date (12/13 Aug 2018)	14 Aug 2018
Long Term TDY Beginning Settlement (Authorization Not Completed First)	15 Feb 2017
Long Term TDY Middle Settlement (Authorization Not Completed First)	07 Mar 2017
Long Term TDY Ending Settlement (Authorization Not Completed First)	07 Mar 2017
Long Term TDY with Leave or Additional TDY (Additional Procedures)	25 Apr 2018
Local Travel Claim (SF-1164)	27 Oct 2017
Missed meals for Essential Messing Units	06 Feb 2018
Requesting a TDY Travel Advance	12 Jun 2018
Reimbursable Expenses Listing	12 Mar 2019
Reimbursable Expenses When no Travel is Performed (e.g. Trip canceled but fees for reservations incurred)	14 Feb 2017
Split Disbursement	15 Feb 2017
TDY Authorization	15 Feb 2017
TDY Back to Back Government Entitlements	06 Oct 2017
TDY Back to Back Commercial Entitlements	16 Mar 2017
TDY Settlement (Authorization Completed First)	11 Jul 2018
TDY Settlement (Authorization Not Completed First)	15 Feb 2017
TDY Supplemental Settlement	15 Feb 2017
Travel Claim for Travel Less Than 12 Hours Duration	27 Oct 2017
Invitational/Evacuation/Medical Travel/Family Emergency Leave
Invitation Travel Orders (ITOs)	ITOs Web Page
Evacuation Claims in Web-TPAX	19 Apr 2018
Evacuation Claims Assistance	18 May 2018
Attendant Travel for Specialty Care Over 100 Miles Overview	24 May 2017
Government-Funded (Emergency) Leave	04 Dec 2017

Traveler - Permanent Change of Station (PCS)

Click the revision date (DD Mmm YYYY) to open the guide or tutorial.

Topic	Procedure Guide (PDF)	Video Tutorial
Filing a Manual Travel Claim for PCS	07 Mar 2017
PCS Claim for Member Only Travel	01 Aug 2017
PCS Claim for Member and Dependents Travel	30 Apr 2018
PCS Claim for Member Married to Member	20 Mar 2017
PCS Claim for Patrol Forces Southwest Asia (PATFORSWA)	16 Aug 2017
Adding Dislocation Allowance to a PCS Claim	20 Mar 2017
Adding Temporary Lodging Expense to a PCS Claim	20 Mar 2017
Consecutive Overseas Tour (COT) Supplemental Claim	10 Mar 2017
Crossing the International Date Line	23 Feb 2017
Currency Conversion for Travel Claims	13 Jan 2017
Reimbursable Expenses Listing	12 Mar 2019
Split Disbursement	15 Feb 2017
Civilian PCS Claim Procedures	09 Mar 2017

Approving Official

Click the revision date (DD Mmm YYYY) to open the guide or tutorial.

Topic	Procedure Guide (PDF)	Video Tutorial
AO TPAX Inbox	02 Feb 2017
TDY Authorization Approval	13 Feb 2017
TDY Settlement Approval	29 Jan 2017
PCS Settlement Approval	23 Mar 2017
Travel AO Checklist for Post-Travel Pre-Payment Approval (MS Word Format)	04 Dec 2017	N/A
Verify Status of a Travel Claim	12 Dec 2017

Travel AO Webinar Conducted on 11 April 2017

Proxy / Servicing Personnel Office (SPO)

Click the revision date (DD Mmm YYYY) to open the guide or tutorial.

Topic	Procedure Guide (PDF)	Video Tutorial
Designating/Removing Full Signature Proxy	17 Feb 2017
Entering Authorizations or Settlements as Proxy or Full Signature Proxy	17 Feb 2017
Requesting Travel Advances in TPAX	12 Jun 2018

Compressed Archives for Deployable Units

If you are assigned to a deployable unit and would like to take our guides with you, you can download a compressed archive (".zip" file format) using the links below.

Audits (135 KB)
Basic information for all Web-TPAX Users (6.8 MB)
Approving Official (AO) User Guides (2.5 MB)
Proxy and SPO User Guides (1.2 MB)
Local Travel Claim User Guide (1,8 MB)
Medical Specialty Care Travel User Guide (1.3 MB)
PCS Travel Claim User Guides (24 MB)
TDY Travel Claim User Guides (25 MB)

Military Human Resource Business Process Standardization (MHR-BPS) Permanent Change of Station Process Models (CG Portal Links)

The Military Human Resource Business Process Standardization (MHR-BPS) site houses a set of high level (context) and related lower level (process) models, designed for the United States Coast Guard (USCG) Yeoman (YN), or designated staff, performing Unit Level Administration and/or Servicing Personnel Office (SPO) functions to reference when completing USCG human resource tasking.

The Military Human Resource Business Process Standardization (MHR-BPS) models are broken into two(2) categories: Context Models corresponding lower level Process Models.

MHR-BPS Context Model Definition	MHR-BPS Process Model Definition
A Context Model is a high level depiction of the overall, end-to-end pay and personnel process for a given functional area (i.e. Entitlements, PCS,Reserve, Separations, Accessions, etc.).	A Process Model is a lower level depiction providing the detail needed to guide a YN, or designated staff member, in processing and completing individual pay and/or personnel transactions as part of the process depicted in the overall context model.

Context Model:

AD PCS Context Model

Process Models:

Procedural Updates and Known Issues

This is a running list of known issues and procedural highlights for the past six months.

Also, be sure to visit our branch news page for travel-related news updates.

12 March:

Reimbursable Expenses in TPAX user guide added under "Basic Web TPAX Information for All Users" listing. This guide provides a list of all available Expense Description choices in TPAX along with a brief explanation of each choice.

26 December:

PCS Mileage (MALT) and TDY Mileage Rates

Effective 1 January 2019, the MALT (monetary allowance in lieu of transportation) rate per authorized POC (privately owned conveyance) is $0.20 (twenty cents) per mile. This rate is effective for all PCS travel that commences on or after 1 January 2019 (i.e., the initial travel is started).

TDY mileage rates changed on 01 January 2019. The new TDY rates are:

POC:
$0.58	-	Automobile (if no GOV is available)
$0.20	-	POC use instead of a government furnished vehicle (if a GOV is available) when use of a government furnished vehicle is to the government's advantage.
$0.55	-	Motorcycle
$1.26	-	Airplane

Current and previous PCS & TDY mileage rates are posted at https://www.defensetravel.dod.mil/site/otherratesMile.cfm .

18 December: What's new in Web TPAX 7.1

10 December: Correct Order Dates in TPAX User Guide added.

17 October: Updated PPC's Travel Evacuation Order Guidance 2018 (PDF)

Last Modified

3/12/2019