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Web-Based Travel Preparation and Examination (TPAX) System Outage Scheduled 12-15 December

A scheduled Web-Based TPAX outage will occur between 1400 CST Wednesday 12 December 2018 and 0600 Saturday 15 December 2018.

The system will be upgraded to version 7.1. and will be unavailable during this time.

Please ensure all travel claim documents are approved by the AO prior to 1400 CST Wednesday 12 December 2018. If a travel claim is in a pending status without being approved, the travel claim may become corrupt and the TONO will need to be deleted from TPAX by PPC Travel Branch. The traveler/proxy will then need to reenter the claim after the system is available on 15 December 2018.

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Contact Us

Mailing address:

Commanding Officer (Staff Symbol)
U.S. Coast Guard 
Pay & Personnel Center
444 S. E. Quincy St.
Topeka, KS 66683-3591

Telephone

(866) 772-8724
(785) 339-2200

Fax

(785) 339-3780

E-Mail

PPC-DG-CustomerCare@uscg.mil

Self-Service

Direct Access Direct-Access
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Travel (TVL) Branch

PPC Travel Staff in Costumes for Halloween 2017
PPC Travel Branch Staff Members in Costumes for Halloween 2017 

Flat-Rate Per Diem Eliminated

Repeal of Flat Rate Per Diem for Long Term Lodging Effective 8/13

As announced in ALCOAST 283/18  President Trump has signed the National Defense Authorization Act (NDAA) for Fiscal Year (FY) 2019, which includes an immediate repeal of the authority to prescribe a reduced flat rate per diem for long-term temporary duty (TDY) travel.   As such, flat rate per diem for long term TDY (+30 days) shall only apply for travel through midnight on August 12, 2018. As August 13, 2018, normal per diem rules, including the following, apply: 

  • Lodging receipts are required for all lodging payments
  • The  actual cost of lodging not to exceed the full locality lodging per diem rate will be paid 
  • The full meals and incidental expense (M&IE) will no longer be reduced by 75% or 55%

Upon signature by the President, the Flat Rate Per Diem policy no longer applies as cited in the Joint Travel Regulations (JTR), pars. 020303 and 020309.  An official change to the JTR is forthcoming and will be retroactive back to the date the NDAA was signed.  Once approved, it will be posted to the DTMO website under “Immediate JTR Changes”. (https://www.defensetravel.dod.mil/site/changesjtr.cfm), on the “Notable Policy Changes” (https://www.defensetravel.dod.mil/site/Notable_Policy_Changes.cfm) webpage.

For more information, see the below resources.

Web TPAX User Guides, Tutorials and Webinar Recordings

Web TPAX Sign in pageWeb-TPAX Sign in page (CG Network Users Only)
Collapse All Expand All

Read these guides to learn how to log into Web TPAX for the first time, understand its features, and maintain your account.

Click the revision date (DD Mmm YYYY) to open the guide or tutorial.

Topic Procedure
Guide (PDF)

Tutorial
First Time Web TPAX User 03 May 2017 11 Feb 2017
Web TPAX Overview 03 May 2017 11 Feb 2017
Changing Passwords in Web TPAX 06 Oct 2017 11 Feb 2017
Updating your Profile in Web TPAX 16 Feb 2017 11 Feb 2017
Correcting Rank in Web- TPAX 06 Apr 2018New  
Attaching and Viewing Documents in Web TPAX 07 Mar 2017
Printing a Travel Voucher Summary 07 Jan 2017
Travel Audit Process Overview 10 Jan 2017
Verify the Status of a Claim 06 Mar 2017


Click the revision date (DD Mmm YYYY) to open the guide or tutorial.

Topic Procedure
Guide (PDF)

Tutorial
Actual Expense for Lodging (AELP) 16 Aug 2018updated
Changing Lodging Rates 31 Jan 2017
Claims that Crossover Fiscal Years 13 Jan 2017
Constructive Cost-How to Calculate 03 May 2017
Correct or Change Order Dates in TPAX
10 Dec 2018New  
Crossing the International Date Line 06 Oct 2017
Currency Conversion for Travel Claims 13 Jan 2017
Deducting Meals on a TDY Claim 09 Nov 2017
Long Term TDY Authorization 21 Apr 2017
Long Term TDY Settlement spanning the elimination of flat-rate per diem effective date (12/13 Aug 2018) 14 Aug 2018new  
Long Term TDY Beginning Settlement (Authorization Not Completed First) 15 Feb 2017
Long Term TDY Middle Settlement (Authorization Not Completed First) 07 Mar 2017
Long Term TDY Ending Settlement (Authorization Not Completed First) 07 Mar 2017
Long Term TDY with Leave or Additional TDY (Additional Procedures) 25 Apr 2018New  
Local Travel Claim (SF-1164) 27 Oct 2017
Missed meals for Essential Messing Units
06 Feb 2018new
Requesting a TDY Travel Advance 12 Jun 2018updated
Reimbursable Expenses When no Travel is Performed (e.g. Trip canceled but fees for reservations incurred) 14 Feb 2017
Split Disbursement 15 Feb 2017
TDY Authorization 15 Feb 2017
TDY Back to Back Government Entitlements
06 Oct 2017
TDY Back to Back Commercial Entitlements
16 Mar 2017
TDY Settlement (Authorization Completed First) 11 Jul 2018updated
TDY Settlement (Authorization Not Completed First) 15 Feb 2017
TDY Supplemental Settlement 15 Feb 2017
Travel Claim for Travel Less Than 12 Hours Duration 27 Oct 2017
Invitational/Evacuation/Medical Travel/Family Emergency Leave Procedure
Guide (PDF)

Tutorial
Invitation Travel Orders (ITOs) ITOs Web Page
Evacuation Claims in Web-TPAX 19 Apr 2018New  
Evacuation Claims Assistance 18 May 2018updated
Attendant Travel for Specialty Care Over 100 Miles Overview 24 May 2017
Government-Funded (Emergency) Leave 04 Dec 2017


 

Click the revision date (DD Mmm YYYY)  to open the guide or tutorial.

Topic Procedure
Guide (PDF)

Tutorial
Travel Audit Process Overview 10 Jan 2017  


Click the revision date (DD Mmm YYYY)  to open the guide or tutorial.

Topic Procedure
Guide (PDF)
Video
Tutorial
Filing a Manual Travel Claim for PCS 07 Mar 2017  
PCS Claim for Member Only Travel 01 Aug 2017  
PCS Claim for Member and Dependents Travel 30 Apr 2018updated  
PCS Claim for Member Married to Member 20 Mar 2017  
PCS Claim for Patrol Forces Southwest Asia (PATFORSWA) 16 Aug 2017  
Adding Dislocation Allowance to a PCS Claim 20 Mar 2017  
Adding Temporary Lodging Expense to a PCS Claim 20 Mar 2017  
Consecutive Overseas Tour (COT) Supplemental Claim 10 Mar 2017  
Crossing the International Date Line 23 Feb 2017  
Currency Conversion for Travel Claims 13 Jan 2017  
Split Disbursement 15 Feb 2017  
Civilian PCS Claim Procedures 09 Mar 2017  

 

 

Click the revision date (DD Mmm YYYY)  to open the guide or tutorial.

Topic Procedure
Guide (PDF)
Video
Tutorial
AO TPAX Inbox 02 Feb 2017  
TDY Authorization Approval 13 Feb 2017  
TDY Settlement Approval 29 Jan 2017  
PCS Settlement Approval 23 Mar 2017  
Travel AO Checklist for Post-Travel Pre-Payment Approval (MS Word Format) 04 Dec 2017File in word format N/A
Verify Status of a Travel Claim
12 Dec 2017  


Travel AO Webinar Conducted on 11 April 2017

 

Click the revision date (DD Mmm YYYY)  to open the guide or tutorial.

Topic Procedure
Guide (PDF)
Video
Tutorial
Designating/Removing Full Signature Proxy 17 Feb 2017  
Entering Authorizations or Settlements as Proxy or Full Signature Proxy 17 Feb 2017  
Requesting Travel Advances in TPAX 12 Jun 2018updated  

 

If you are assigned to a deployable unit and would like to take our guides with you, you can download a compressed archive (".zip" file format) using the links below.


The Military Human Resource Business Process Standardization (MHR-BPS)  site houses a set of high level (context) and related lower level (process) models, designed for the United States Coast Guard (USCG) Yeoman (YN), or designated staff, performing Unit Level Administration and/or Servicing Personnel Office (SPO) functions to reference when completing USCG human resource tasking.

The Military Human Resource Business Process Standardization (MHR-BPS) models are broken into two(2) categories: Context Models corresponding lower level Process Models.

 

 

MHR-BPS Context Model Definition
MHR-BPS Process Model Definition
Context Model is a high level depiction of the overall, end-to-end pay and personnel process for a given functional area (i.e. Entitlements, PCS,Reserve, Separations, Accessions, etc.).
Process Model is a lower level depiction providing the detail needed to guide a YN, or designated staff member, in processing and completing individual pay and/or personnel transactions as part of the process depicted in the overall context model.
Context Model:

Process Models:


Procedural Updates and Known Issues

This is a running list of known issues and procedural highlights for the past six months.

Also, be sure to visit our branch news page for travel-related news updates.

10 December: Correct Order Dates in TPAX User Guide added.

17 October: Updated PPC's Travel Evacuation Order Guidance 2018 (PDF) 

17 August:

16 August:

14 August:

11 July:

12 June:

18 May:

30 April:

25 April:  

  • How Mileage is Calculated - The Defense Table of Official Distance (DTOD) is the official source for worldwide PCS and TDY distance information and replaces all other sources used to compute distance except for local travel by POV, which is determined by odometer reading, and for travel by an airplane.  Methodology for distance measurement is zip-code to zip-code and/or U.S. Installation for travel in CONUS and non-foreign OCONUS locations, and city-to-city distance elsewhere (e.g., within foreign locations or to/from foreign locations).  The Defense Table of Distances programmed in the electronic travel system (e.g. T-PAX) on the date the voucher is approved for payment is used to calculate the official mileage.

    Effective immediately, the DTOD mileage in T-PAX is the official mileage calculation (do not use DTOD because the mileage in T-PAX is effective dated base on the voucher approval date). This update will be reflected in the next update to the Coast Guard Supplement to the JTR. 

19 April:  A guide for completing Evacuation Travel Claims in Web-TPAX has been added.

06 April:  A guide for updating/correcting your rank in Web-TPAX has been added.

23 March:  Household Goods -  Ship by a government contractor or do it yourself? ALCOAST messages 100/18  and 101/18 provide vital information for members transferring, retiring, or separating in 2018. 

  • The 2018 HHG transportation season will be upon us soon, and whether a member is performing a long distance permanent change of station (PCS) move or a funded local move, HHG counseling is mandatory. To ensure members are aware of their HHG transportation entitlements, commands should ensure that all members departing on PCS orders, or separating from the Coast Guard receive a printed copy of ALCOAST 100/18; Transfer Season 2018 Household Goods (HHG) Shipping Information and Mandatory Customer Satisfaction Survey.
  • During peak season it may be difficult to secure a Government-contracted transportation service provider (TSP) that meets the desired packing, pick-up, and delivery dates of everyone affected. If a TSP cannot be contracted, or if a member prefers, they may perform a full or partial Personally Procured Movement (PPM) of Household Goods (HHGs) and receive the incentive payment of 95% of the government's constructed expense, not to exceed the authorized weight allowance as published in the Joint Travel Regulations. ALCOAST 101/18 provides detailed information for those planning to use the Personally Procured Movements (PPM) of Household Goods program.

 

Last Modified

     12/10/2018 3:37:11 PM