PPC LOGO 

U. S. Coast Guard Pay & Personnel Center

click for guides
click for guides
Based on a lapse in federal funding, all employees should click here for more information. 
This website will not be actively managed.
Click the down-arrows to see more choices
Click the down-arrows to see more choices

Subscribe for updates via e-Mail

Subscribers to this list will receive notices and information on Coast Guard travel policy and procedures. Subscribers will also be notified of both scheduled and unscheduled outages affecting the TPAX travel claim liquidation system. Additionally, subscribers will be updated when important information is posted to the Pay and Personnel Center's web site.

Click to subscribe

Contact Us

Mailing address:

Commanding Officer (Staff Symbol)
U.S. Coast Guard 
Pay & Personnel Center
444 S. E. Quincy St.
Topeka, KS 66683-3591

Telephone

(866) 772-8724
(785) 339-2200

Fax

(785) 339-3780

E-Mail

PPC-DG-CustomerCare@uscg.mil

Self-Service

Direct Access Direct-Access
Log on to TPAXWeb-TPAX

Feedback button Portal Login

customer care Blended Retirement System Information
MilConnect

Travel (TVL) Branch

General Travel and Contact Information

Collapse All Expand All


Did you know FINCEN disburses travel claim payments for PPC?

Note:  If you traveled under Aircraft Repair and Supply Center (ARSC) travel/training orders funded by AFC-41 and/or AC&I funds, please contact the ARSC Personnel Resources Division (PRD) Travel Administrator for assistance in determining the status of your claim.

With the FINCEN toll free number, your travel payment status can be obtained by simply entering your SSN.  You'll receive the payment status of your last five travel claims.

INCONUS CG Travelers
(1-800-564-5504)

OUTCONUS CG Travelers
(757-523-6940)


 

Visit our Travel AO Training and Designation Procedures page for AO designation procedures and requirements.

Preparedness for the hurricane season requires a review of evacuation entitlement as well as the evacuation manual claim submission process. This overview is intended to summarize the important points but not to replace guidance provided by the references listed. 

There have been multiple members this assignment season who received erroneous counseling in regards to being reimbursed the costs to ship a Privately Owned Vehicle (POV) within the Continental Unitized States (CONUS) incident to a Permanent Change of Station (PCS).  There are normally only two situations when members are authorized to ship a POV within CONUS.

  

First Situation which DOES NOT REQUIRE Authorization by COMDT (CG-1332) but must be annotated on the member’s PCS Order:

In accordance with the Joint Travel Regulations (JTR), par. 052902 and the Coast Guard Supplement to the JTR (CGS-JFTR) COMDTINST M4600.17 (series), par. 5414, a member with dependents relocating incident to a PCS within CONUS, may be reimbursed for personally procured transportation of one POV provided all of the following apply:

  • The household possesses more than one POV to be relocated to the new PDS;
  • The household then travels at one time in one POV, this would include members married to members;
  • Commercial transportation is not used by member or any dependents;
  • Member personally procures POV transportation, NOT through Government contract;
  • Member is financially responsible for all excess cost/additional expenses associated with POV transportation;
  • PCS orders must be annotated to authorize transportation to include the maximum reimbursement computation.  Computation examples are available on DTMO’s website https://www.defensetravel.dod.mil/Docs/CE-MPDT-13.pdf.

Refer to the Personnel & Pay Procedures Manual, PPCINST M1000.2 (series), Section 2.A.11, for additional procedural guidance to include how to file a claim for a member who personally procures a POV shipment within CONUS.

Second Situation which REQUIRES Prior Authorization by COMDT (CG-1332):

In accordance with the JTR, par. 052901 and CGS-JFTR, par. 5416, a member who is physically unable to drive or has insufficient time to drive and report to the new PDS may be authorized to ship a POV by COMDT (CG-1332).

One of the conditions must be met before requesting authorization from COMDT (CG-1332):

  1. The member is physically unable to drive as documented by a competent medical authority (i.e., a licensed medical practitioner); or
  2. There is insufficient time for the member to drive and report to the new PDS as ordered.  An endorsement is required from the departing and reporting commands stating that the member is unable to take the applicable travel time to safely travel by POV because of operational reasons.

Note: A dependent’s inability to drive does not satisfy this criterion.

The command from which the member is departing shall submit the request with the endorsement from the reporting command (if applicable) or medical documents (if applicable) for authorization to Commandant (CG-1332) well in advance of the members planned departure date.  There is no authority within the JTR to approve requests after the fact. Reimbursement for Personally Procured transportation of a POV is not authorized under this situation, shipment of a POV must be contracted through the Government with the Transportation Officer.

Requests must be submitted by memo to hqs-dg-lst-cg-1332-travel@uscg.mil.

As announced in ALCOAST 283/18  President Trump has signed the National Defense Authorization Act (NDAA) for Fiscal Year (FY) 2019, which includes an immediate repeal of the authority to prescribe a reduced flat rate per diem for long-term temporary duty (TDY) travel.   As such, flat rate per diem for long term TDY (+30 days) shall only apply for travel through midnight on August 12, 2018. As August 13, 2018, normal per diem rules, including the following, apply: 

  • Lodging receipts are required for all lodging payments
  • The  actual cost of lodging not to exceed the full locality lodging per diem rate will be paid 
  • The full meals and incidental expense (M&IE) will no longer be reduced by 75% or 55%

Upon signature by the President, the Flat Rate Per Diem policy no longer applies as cited in the Joint Travel Regulations (JTR), pars. 020303 and 020309.  An official change to the JTR is forthcoming and will be retroactive back to the date the NDAA was signed.  Once approved, it will be posted to the DTMO website under “Immediate JTR Changes”. (https://www.defensetravel.dod.mil/site/changesjtr.cfm), on the “Notable Policy Changes” (https://www.defensetravel.dod.mil/site/Notable_Policy_Changes.cfm) webpage.

For more information, see the below resources.

Mail Travel Claims To:

Commanding Officer (TVL)
Pay & Personnel Center 
444 SE QUINCY ST
Topeka, KS 66683-3591

Mail Claims for Personally Procured Moves (PPM) ("DITY Moves") to the Coast Guard Finance Center (FINCEN):

USCG Finance Center
PO Box 4102
Chesapeake, VA 23327-4102

Note:  If you traveled under Aircraft Repair and Supply Center (ARSC) travel/training orders funded by AFC-41 and/or AC&I funds, please contact the ARSC Personnel Resources Division (PRD) Travel Administrator for assistance in determining the status of your claim.

 


 

Using WEB TPAX Manage Images to attach required TDY travel documents to claims greatly streamlines the audit process. When a claim is selected for a post-payment audit, PPC sends the traveler a courtesy impending-audit notice email with no action required. Once the audit commences, if the traveler did not attach required documents to the original claim or additional documents are needed, PPC will send the traveler an email notice (a kick back email) of what is required and will give 30 business days to scan and attach (or mail) required documents. If the traveler does not attach/submit required documents, PPC will send a final email notice informing the traveler that a debt is being created to collect all or a portion of the claim based on missing documents. In all cases, PPC will no longer send Second, Third, or Final Audit Requests. Travelers may request an audit suspension if unable to comply with documentation requests due to operational commitments. Submit audit suspension requests to PPC Customer Care, providing the claim number and the estimated end date of suspension. Submit requests via PPC Customer Care.

Guide: Travel Audit Process OverviewFile in pdf format

The mailing address for sending claims for TPAX audits is:

Commanding Officer (TVL/TPAX Audits)
U. S. Coast Guard
Pay & Personnel Center
444 SE Quincy St.
Topeka, KS 66683-3591

The Audit Travel Claim package will consist of:

  • Copy of signed orders (authorization).
  • Copy of all signed amendments.
  • Copy of travel claim (DD-1351-2 electronically signed).
  • Copy of itemized receipt(s) for all hotel/motel lodging (even if less than $75) that reflects all occupants and single daily lodging rate (Express Check-out receipts are not acceptable).
  • Copy of signed Long-Term or month to month lease agreement(s)
  • Copy of signed monthly rental receipt (proof of payment includes but is not limited to copy of money order or front and back of cancelled check)
  • Copy of airfare itinerary(s) (must reflect cost of airfare).
  • Copy of transportation receipts (even if less than $75) (including Rental Car receipts; estimated receipts are not acceptable).
  • Copy of receipts for all reimbursable expenses of $75 or more.

    Note: (1) Receipts: Credit card statements are not authorized to be used as a receipt.
    (2) Excess Baggage Charges: Please be sure the orders (or amendment) indicate authorization for 2 or more checked bags.

If the traveler is audited on multiple claims, a complete individual audit package is required for each claim requested for audit. Multiple audit packages may be sent in the same envelope to PPC Travel-Audit however each claim package must be separated by placing each audit in their own individual package that distinguishes them apart from each other. Incomplete/improperly prepared packages will be returned to the member to be separated into the individual audit packages. Additionally, Please send only copies of the required documents.

Also see pages 2-B-16 through 2-B-20 of the Personnel & Pay Procedures Manual, PPCINST M1000.2A (PDF), for records maintenance instructions and audit policies and procedures.


Orders: Blue ink is NOT required on anything when submitting travel claims.  When uploaded into T-Pax ensure all documentation is in black and white.  All paper submitted travel claim packages must be legible.  If a member is being audited and documentation is required, please use the heat ticket function to send a legible copy of the required documentation.

Digital Signatures are not authorized at this time  (see Digital Signatures on Travel Orders). 

Digital Signatures on Reserve Orders: Due to issues with digital signatures (see Digital Signatures on Travel Orders) we are rescinding the use of digital signatures on Reserve Orders from this date forward.

 


2019 Dislocation Allowance (DLA) Rates

The 2019 DLA rates are now available - https://www.defensetravel.dod.mil/site/otherratesDLA.cfm.

Fiscal Year 2019 (FY19) Standard CONUS Per Diem Rate Announced

The FY19 Standard CONUS per diem rate is $149 applicable for all official travel performed on or after 1 October 2018 to 30 September 2019.

LOCATION MAX
LODGING
LOCAL
MEALS
PROP.
MEALS
INCIDENTALS

PER DIEM
EFFECTIVE
DATE
STANDARD
CONUS RATE
94 50 32 5 149 10/01/2018

PCS Mileage (MALT) and TDY Mileage Rates

Effective 1 January 2019, the MALT (monetary allowance in lieu of transportation) rate per authorized POC (privately owned conveyance) is $0.20 (twenty cents) per mile. This rate is effective for all PCS travel that commences on or after 1 January 2019 (i.e., the initial travel is started).

TDY mileage rates changed on 01 January 2019. The new TDY rates are:

POC:
$0.58 - Automobile (if no GOV is available)
$0.20 - POC use instead of a government furnished vehicle (if a GOV is available) when use of a government furnished vehicle is to the government's advantage.
$0.55 - Motorcycle
$1.26 - Airplane

Current and previous PCS & TDY mileage rates are posted at https://www.defensetravel.dod.mil/site/otherratesMile.cfm.


 

Constructive Cost of worksheetFile in Excel Format

Also see Guidance and examples for Constructed Cost Computation worksheetFile in PDF format

IAW JTR/FTR Constructed Transportation Costs: The constructed transportation cost for a traveler authorized a specific transportation mode is limited to ONLY the cost of the transportation. This would exclude any 'anticipated' costs in the computation when an alternate mode of transportation is used by the traveler. The constructed cost for authorized commercial air is calculated based on the POLICY CONSTRUCTED AIRFARE which is the YCA city pair fare when available or the lowest economy fare as determined by the AO on orders plus the associated TMC/CTO service fee. No other costs are added to the computation. This specifically prohibits reimbursement for taxicab fares, tip or public transit system fares. The reimbursable transportation cost must not exceed the amount that would have been incurred by the authorized transportation mode. Per diem is limited to the amount that would have been paid for travel by the authorized transportation mode.

When a member is authorized to travel on TDY using a Privately Owned Conveyance (POC) not to exceed (NTE) the cost of government procured transportation, the orders must state: "POC travel NTE the constructed cost $XXX.XX;" with the actual dollar amount replacing the "X's". To calculate this amount, you must add together: 

 

  1. the government airfare rate (You can lookup the contract carrier "city pair rates" at http://cpsearch.fas.gsa.gov/)
  2. TMC/CTO (ADVTRAV) fees.

    Note: See the TPAX Constructed Cost Tutorial to learn how to input your claim when travel via POC not to exceed the policy constructed cost is authorized.

    Also see Guidance and examples for Constructed Cost Computation worksheetFile in PDF format


 

See Guidance for Lost, Damaged, or Missing ReceiptsAdobe Acrobat Required

The following statements must accompany any claim (including audit requests) that does not include required receipts or original orders:

The statements must be completed by the traveler and signed by both the traveler and the Approving Official (AO).


Procedural Updates and Known Issues

This is a running list of known issues and procedural highlights for the past six months.

Also, be sure to visit our branch news page for travel-related news updates.

26 December:

  • PCS Mileage (MALT) and TDY Mileage Rates

Effective 1 January 2019, the MALT (monetary allowance in lieu of transportation) rate per authorized POC (privately owned conveyance) is $0.20 (twenty cents) per mile. This rate is effective for all PCS travel that commences on or after 1 January 2019 (i.e., the initial travel is started).

TDY mileage rates changed on 01 January 2019. The new TDY rates are:

POC:
$0.58 - Automobile (if no GOV is available)
$0.20 - POC use instead of a government furnished vehicle (if a GOV is available) when use of a government furnished vehicle is to the government's advantage.
$0.55 - Motorcycle
$1.26 - Airplane

Current and previous PCS & TDY mileage rates are posted at https://www.defensetravel.dod.mil/site/otherratesMile.cfm.

18 December: What's new in Web TPAX 7.1

10 December: Correct Order Dates in TPAX User Guide added.

17 October: Updated PPC's Travel Evacuation Order Guidance 2018 (PDF) 

17 August:

16 August:

14 August:

11 July:

12 June:

18 May:

30 April:

25 April:  

  • How Mileage is Calculated - The Defense Table of Official Distance (DTOD) is the official source for worldwide PCS and TDY distance information and replaces all other sources used to compute distance except for local travel by POV, which is determined by odometer reading, and for travel by an airplane.  Methodology for distance measurement is zip-code to zip-code and/or U.S. Installation for travel in CONUS and non-foreign OCONUS locations, and city-to-city distance elsewhere (e.g., within foreign locations or to/from foreign locations).  The Defense Table of Distances programmed in the electronic travel system (e.g. T-PAX) on the date the voucher is approved for payment is used to calculate the official mileage.

    Effective immediately, the DTOD mileage in T-PAX is the official mileage calculation (do not use DTOD because the mileage in T-PAX is effective dated base on the voucher approval date). This update will be reflected in the next update to the Coast Guard Supplement to the JTR. 

19 April:  A guide for completing Evacuation Travel Claims in Web-TPAX has been added.

06 April:  A guide for updating/correcting your rank in Web-TPAX has been added.

23 March:  Household Goods -  Ship by a government contractor or do it yourself? ALCOAST messages 100/18  and 101/18 provide vital information for members transferring, retiring, or separating in 2018. 

  • The 2018 HHG transportation season will be upon us soon, and whether a member is performing a long distance permanent change of station (PCS) move or a funded local move, HHG counseling is mandatory. To ensure members are aware of their HHG transportation entitlements, commands should ensure that all members departing on PCS orders, or separating from the Coast Guard receive a printed copy of ALCOAST 100/18; Transfer Season 2018 Household Goods (HHG) Shipping Information and Mandatory Customer Satisfaction Survey.
  • During peak season it may be difficult to secure a Government-contracted transportation service provider (TSP) that meets the desired packing, pick-up, and delivery dates of everyone affected. If a TSP cannot be contracted, or if a member prefers, they may perform a full or partial Personally Procured Movement (PPM) of Household Goods (HHGs) and receive the incentive payment of 95% of the government's constructed expense, not to exceed the authorized weight allowance as published in the Joint Travel Regulations. ALCOAST 101/18 provides detailed information for those planning to use the Personally Procured Movements (PPM) of Household Goods program.

 

Last Modified

               1/10/2019 9:55:03 AM