U. S. Coast Guard Pay & Personnel Center
2019 Novel Coronavirus (COVID-19)
Subscribers to this list will receive notices and information on Coast Guard travel policy and procedures. Subscribers will also be notified of both scheduled and unscheduled outages affecting the TPAX travel claim liquidation system. Additionally, subscribers will be updated when important information is posted to the Pay and Personnel Center's web site.
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Commanding Officer (Staff Symbol)
U.S. Coast Guard
Pay & Personnel Center
444 S. E. Quincy St.
Topeka, KS 66683-3591
June 17, 2021
New: Extensions for expiring CAC and USID cards
Does your card expire soon? Here's what you need to know.
June 11, 2021
New Edition of the BAH/Housing Worksheet, CG-2025
The BAH/Housing Worksheet, CG-2025, has been revised. The issue with digital signatures and locking fields is resolved.
June 7, 2021
TRICARE Health Coverage Options for Young Adults
Is your child graduating from college this year? Or, are they a recent graduate? This is typically a time of transitions, whether to a new job, home, or city. It's also a time for many new graduates to transition to their own independent health care coverage. If your child is one of them, TRICARE Young Adult is one of several health care coverage options that may fit their needs.
June 3, 2021
Defense Travel Management Office Allowances and Regulations Update
The Defense Travel Management Office has updated the following information for 01 June 2021:
May 26, 2021
How to open the DD-2656 and other advanced PDF forms on a CG standard workstation.
Many people will try opening a PDF form and find that they get an error that says "Please wait." This is not a problem with the form but has to do with the set-up of your computer's browser as the default for opening Adobe Acrobat forms. Many computers use the browser's built-in PDF viewer as the default for opening Adobe forms, but the browser's viewer cannot handle the macros built into the form. The simple solution to this problem is to save the form to your computer and then open the form by starting Acrobat Reader DC (from the start menu) and use it to open the form from its saved location. This should open the form in Adobe Acrobat Reader DC rather than your browser, allowing full functionality.
PCS expenses have you stressed? Know your options
Moving is expensive, here are some resources to help
Housing market woes? PPV housing might be your answer
The Department of Defense partners with private companies in order to provide quality military family housing faster.
BAH Rates 101: What every USCG member should know
Some of this info may surprise you!
PCS season: How to survive with a smile
MyCG's experts' guide to navigating rising housing prices + shipping shortages
May 24, 2021
Available Now: Download Your Region's TRICARE Health Matters Newsletter Today!
Download the latest East Region or West Region newsletter at www.tricare.mil/publications.
Travel (TVL) Branch
Travel Authorizing /Approving Official (AO) Course Offline
The AO Course contains Adobe FLASH Media and has been temporarily removed as Adobe FLASH Media is no longer supported and deemed a cyber-vulnerability by CG-6. Please submit your CG-7421a without any attachments and permissions will be granted. As soon as the course comes back online, we will update our website and require proof of completion of the AO course for new AO's or proof the tests have been completed for renewing AO permissions.
Direct Access Maintenance Scheduled
Direct Access (DA) will not be available from 9:00 PM (Central Time) on Thursday, May 27, 2021 until 1:00 AM (Central Time), Friday, May 28, 2021. The system will be offline for routine server maintenance.
In observance of the Juneteenth Federal holiday, our offices will be closed on Friday, June 18, 2021, including the Pay & Personnel Center’s Call Center. All PPC applications will remain available during the holiday and payroll/personnel processing will continue as normally scheduled
All customers are encouraged to submit trouble tickets through electronic means, if possible. You can submit a trouble ticket by emailing PPC-DG-CustomerCare@uscg.mil. For those with CG Portal access, you can submit the online trouble ticket form found at https://cg.portal.uscg.mil/units/ppc/SitePages/Contact Us.aspx. Thank you!
Transfer Season Reminders:
PCS Entitlements / Advances, TLE and Separation Leave Calculator
COVID-19: Calendar Year 2021 Travel and Leave SITREP 2
Pay and Personnel Center Travel eNewsletter/Frequently Asked Questions – Updated October 2020 posted
2019 Novel Coronavirus (COVID-19) PCS Support ("Float Plan", Messages, and more)
Joint Travel Regulations (JTR) change: MAP 012-20(R) – Per Diem Allowance during Isolation, Awaiting Transportation, and Government-Funded Leave. Authorizes a per diem allowance for Service members and dependents who are ordered to remain in isolation or quarantine and lodging in kind or meals in kind are not provided. It also addresses Service members and dependents who are ordered to remain in isolation or quarantine after arriving at their new Permanent Duty Station. This item also clarifies when per diem allowances are authorized for Service members and dependents who are ordered to temporarily return to the old Permanent Duty Station or an alternate location to await transportation. Lastly, this item clarifies that if a Service member is required to isolate or quarantine after returning from Government-funded leave travel, then the Service member may be issued a TDY order. Affects pars. 040102, 050106, 050107, 050603, 050816-D, and 051206.
COVID-19 Frequently Asked Questions (Includes Travel, Leave, PCS and HHGs information)
Why haven't I been paid my travel pay?
More Travel Messages and Directives
2021 Hurricane Season - Ensuring Personnel Readiness
Evacuation Message Template (MS Word Format)
Updated Travel Object Class Codes for Emergency and Evacuation Travel
PPC's Travel Evacuation Order Guidance (PDF)
Evacuation claims are now done in T-Pax - Procedure Guide (PDF)
TRICARE Access during an Evacuation or Natural Disaster
Natural Disaster Allowances Guide and Evacuation Allowances FAQs (CG-133)
Travel Payment Status
Did you know FINCEN disburses travel claim payments for PPC?
Note: If you traveled under Aircraft Repair and Supply Center (ARSC) travel/training orders funded by AFC-41 and/or AC&I funds, please contact the ARSC Personnel Resources Division (PRD) Travel Administrator for assistance in determining the status of your claim.
With the FINCEN toll free number, your travel payment status can be obtained by simply entering your SSN. You'll receive the payment status of your last five travel claims.
INCONUS CG Travelers
OUTCONUS CG Travelers
Visit our Travel AO Training and Designation Procedures page for AO designation procedures and requirements.
Preparedness for the hurricane season requires a review of evacuation entitlement as well as the evacuation manual claim submission process. This overview is intended to summarize the important points but not to replace guidance provided by the references listed.
Personally Procured Move (PPM)
There have been multiple members this assignment season who received erroneous counseling in regards to being reimbursed the costs to ship a Privately Owned Vehicle (POV) within the Continental Unitized States (CONUS) incident to a Permanent Change of Station (PCS). There are normally only two situations when members are authorized to ship a POV within CONUS.
First Situation which DOES NOT REQUIRE Authorization by COMDT (CG-1332) but must be annotated on the member’s PCS Order:
In accordance with the Joint Travel Regulations (JTR), par. 052902 and the Coast Guard Supplement to the JTR (CGS-JFTR) COMDTINST M4600.17 (series), par. 5414, a member with dependents relocating incident to a PCS within CONUS, may be reimbursed for personally procured transportation of one POV provided all of the following apply:
Refer to the Personnel & Pay Procedures Manual, PPCINST M1000.2 (series), Section 2.A.11, for additional procedural guidance to include how to file a claim for a member who personally procures a POV shipment within CONUS.
Second Situation which REQUIRES Prior Authorization by COMDT (CG-1332):
In accordance with the JTR, par. 052901 and CGS-JFTR, par. 5416, a member who is physically unable to drive or has insufficient time to drive and report to the new PDS may be authorized to ship a POV by COMDT (CG-1332).
One of the conditions must be met before requesting authorization from COMDT (CG-1332):
Note: A dependent’s inability to drive does not satisfy this criterion.
The command from which the member is departing shall submit the request with the endorsement from the reporting command (if applicable) or medical documents (if applicable) for authorization to Commandant (CG-1332) well in advance of the members planned departure date. There is no authority within the JTR to approve requests after the fact. Reimbursement for Personally Procured transportation of a POV is not authorized under this situation, shipment of a POV must be contracted through the Government with the Transportation Officer.
Requests must be submitted by memo to email@example.com.
Repeal of Flat Rate Per Diem for Long Term Lodging
As announced in ALCOAST 283/18 President Trump has signed the National Defense Authorization Act (NDAA) for Fiscal Year (FY) 2019, which includes an immediate repeal of the authority to prescribe a reduced flat rate per diem for long-term temporary duty (TDY) travel. As such, flat rate per diem for long term TDY (+30 days) shall only apply for travel through midnight on August 12, 2018. As August 13, 2018, normal per diem rules, including the following, apply:
Upon signature by the President, the Flat Rate Per Diem policy no longer applies as cited in the Joint Travel Regulations (JTR), pars. 020303 and 020309. An official change to the JTR is forthcoming and will be retroactive back to the date the NDAA was signed. Once approved, it will be posted to the DTMO website under “Immediate JTR Changes”. (https://www.defensetravel.dod.mil/site/changesjtr.cfm), on the “Notable Policy Changes” (https://www.defensetravel.dod.mil/site/Notable_Policy_Changes.cfm) webpage.
For more information, see the below resources.
Claims Mailing Address
Mail Travel Claims To:
Commanding Officer (TVL)
Pay & Personnel Center
444 SE QUINCY ST
Topeka, KS 66683-3591
Mail Claims for Personally Procured Moves (PPM) ("DITY Moves") to the Coast Guard Finance Center (FINCEN):
USCG Finance Center
PO Box 4102
Chesapeake, VA 23327-4102
Using WEB TPAX Manage Images to attach required TDY travel documents to claims greatly streamlines the audit process. When a claim is selected for a post-payment audit, PPC sends the traveler a courtesy impending-audit notice email with no action required. Once the audit commences, if the traveler did not attach required documents to the original claim or additional documents are needed, PPC will send the traveler an email notice (a kick back email) of what is required and will give 30 business days to scan and attach (or mail) required documents. If the traveler does not attach/submit required documents, PPC will send a final email notice informing the traveler that a debt is being created to collect all or a portion of the claim based on missing documents. In all cases, PPC will no longer send Second, Third, or Final Audit Requests. Travelers may request an audit suspension if unable to comply with documentation requests due to operational commitments. Submit audit suspension requests to PPC Customer Care, providing the claim number and the estimated end date of suspension. Submit requests via PPC Customer Care.
Guide: Travel Audit Process Overview
The mailing address for sending claims for TPAX audits is:
Commanding Officer (TVL/TPAX Audits)
U. S. Coast Guard
Pay & Personnel Center
444 SE Quincy St.
Topeka, KS 66683-3591
The Audit Travel Claim package will consist of:
Note: (1) Receipts: Credit card statements are not authorized to be used as a receipt.
(2) Excess Baggage Charges: Please be sure the orders (or amendment) indicate authorization for 2 or more checked bags.
If the traveler is audited on multiple claims, a complete individual audit package is required for each claim requested for audit. Multiple audit packages may be sent in the same envelope to PPC Travel-Audit however each claim package must be separated by placing each audit in their own individual package that distinguishes them apart from each other. Incomplete/improperly prepared packages will be returned to the member to be separated into the individual audit packages. Additionally, Please send only copies of the required documents.
Also see pages 2-B-16 through 2-B-20 of the Personnel & Pay Procedures Manual, PPCINST M1000.2A (PDF), for records maintenance instructions and audit policies and procedures.
2021 Dislocation Allowance (DLA) Rates
The 2021 DLA rates are now available - https://www.defensetravel.dod.mil/site/otherratesDLA.cfm.
Fiscal Year 2021 (FY21) Standard CONUS Per Diem Rate Announced
The FY21 Standard CONUS per diem rate is unchanged from FY20. The rate is $151 and is applicable for all official travel performed on or after 1 October 2020 to 30 September 2021.
PCS Mileage (MALT) and TDY Mileage Rates
Effective 1 January 2021, the MALT (monetary allowance in lieu of transportation) rate per authorized POC (privately owned conveyance) is $0.16 (sixteen cents) per mile. This rate is effective for all PCS travel that commences on or after 1 January 2021 (i.e., the initial travel is started).
TDY mileage rates changed on 01 January 2021. The new TDY rates are:
Current and previous PCS & TDY mileage rates are posted at https://www.defensetravel.dod.mil/site/otherratesMile.cfm.
Commercial airfare cost plus the TMC fee make up the commercial transportation cost (JTR, par. 020207 & FTR §301-10.109). This cost may refer to the actual cost paid for travel or a constructed cost used as a cap on reimbursement. The policy constructed cost cap is used when the traveler personally procures commercial airfare between official locations on a travel leg, commercial air is authorized and a traveler does not utilize an available TMC (ADTRAV). The cap may also be used when commercial air is authorized but another mode of transportation is used such as POV. The airfare cap is limited to an available YCA City Pair Fare plus TMC fee or if the YCA fare is unavailable the Lowest Economy Fare as determined by the AO (JTR, APP. A & FTR §301-10.106). The YCA fare includes specific taxes, charges and fees depending on whether a domestic or international flight (GSA City Pair Program). The Lowest Economy Fare would include the same costs. Please refer to the optional Airfare Cap Worksheet for assistance. Civilian employees may be authorized exception to use of a contract City Pair Fare on orders under FTR §301-10.7 & FTR §301-10.8.
Airfare Cap Worksheet (Amounts in the form are examples)
In order to determine a cost comparison between airfare and POV use enter the lowest of either the actual cost or the constructed cost of airfare then compare with the POV computed cost. If POV use is considered advantageous then the POV computed cost is reimbursable (JTR, par. 020203 & FTR §301-10.5). If POV use is not advantageous then reimbursement cannot exceed the constructed cost. TDY travel orders may authorize POV not to exceed (NTE) the cost of government procured transportation by stating “POV travel NTE the constructed cost $XXX.XX” (actual dollar amount replacing the “X’s”).
Constructive Cost of worksheet
Note: See the TPAX Constructed Cost Tutorial to learn how to input your claim when travel via POC not to exceed the policy constructed cost is authorized.
Also see Guidance and examples for Constructed Cost Computation worksheet
Available City Pair Fare: https://cpsearch.fas.gsa.gov/cpsearch/search.do?method=enter
TMC Fee: /Our-Organization/Assistant-Commandant-for-Human-Resources-CG-1/Personnel-Service-Center-PSC/BOPS/PSC-BOPS-R/GOVTrvl/ADTRAV/#GetThere%20Fees
Lowest Economy Fare (recommended but not an official site): http://matrix.itasoftware.com/
See Guidance for Lost, Damaged, or Missing Receipts
The following statements must accompany any claim (including audit requests) that does not include required receipts or original orders:
The statements must be completed by the traveler and signed by both the traveler and the Approving Official (AO).
(*) Created and updated by YN2 Amato of Air Station Miami. Petty Officer Amato has done some amazing work with this Excel document for PCS entitlements. As many of you may there is a lot of confusion about TLE and we think this calculator will help with the understanding. YN2 Amato took the challenge and never gave up. Not only has he created a document that we all can use, but he is now one of the TLE experts. Great job YN2, we appreciate it!
Web TPAX User Guides, Tutorials and Webinar Recordings
Click here to open our Web TPAX User Guides, Tutorials and Webinar Recordings
This is a running list of known issues and procedural highlights for the past six months.
Also, be sure to visit our branch news page for travel-related news updates.
May 10, 2021