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Subscribers to this list will receive notices and information on Coast Guard travel policy and procedures. Subscribers will also be notified of both scheduled and unscheduled outages affecting the TPAX travel claim liquidation system. Additionally, subscribers will be updated when important information is posted to the Pay and Personnel Center's web site.

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Contact Us

Mailing address:

Commanding Officer (Staff Symbol)
U.S. Coast Guard 
Pay & Personnel Center
444 S. E. Quincy St.
Topeka, KS 66683-3591

Telephone

(866) 772-8724
(785) 339-2200

E-Mail

PPC-DG-CustomerCare@uscg.mil

Self-Service

Direct Access Direct-Access
Log on to TPAXWeb-TPAX
https://webtpax.osc.uscg.mil/ (copy and paste into address bar, must be on a CG Workstation. Web-Tpax cannot be accessed via the internet)

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Travel (TVL) Branch

General Travel and Contact Information

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Did you know FINCEN disburses travel claim payments for PPC?

Note:  If you traveled under Aircraft Repair and Supply Center (ARSC) travel/training orders funded by AFC-41 and/or AC&I funds, please contact the ARSC Personnel Resources Division (PRD) Travel Administrator for assistance in determining the status of your claim.

With the FINCEN toll free number, your travel payment status can be obtained by simply entering your SSN.  You'll receive the payment status of your last five travel claims.

INCONUS CG Travelers
(1-800-564-5504)

OUTCONUS CG Travelers
(757-523-6940)


 

Visit our Travel AO Training and Designation Procedures page for AO designation procedures and requirements.

Preparedness for the hurricane season requires a review of evacuation entitlement as well as the evacuation manual claim submission process. This overview is intended to summarize the important points but not to replace guidance provided by the references listed. 

 

There have been multiple members this assignment season who received erroneous counseling in regards to being reimbursed the costs to ship a Privately Owned Vehicle (POV) within the Continental Unitized States (CONUS) incident to a Permanent Change of Station (PCS).  There are normally only two situations when members are authorized to ship a POV within CONUS.

  

First Situation which DOES NOT REQUIRE Authorization by COMDT (CG-1332) but must be annotated on the member’s PCS Order:

In accordance with the Joint Travel Regulations (JTR), par. 052902 and the Coast Guard Supplement to the JTR (CGS-JFTR) COMDTINST M4600.17 (series), par. 5414, a member with dependents relocating incident to a PCS within CONUS, may be reimbursed for personally procured transportation of one POV provided all of the following apply:

  • The household possesses more than one POV to be relocated to the new PDS;
  • The household then travels at one time in one POV, this would include members married to members;
  • Commercial transportation is not used by member or any dependents;
  • Member personally procures POV transportation, NOT through Government contract;
  • Member is financially responsible for all excess cost/additional expenses associated with POV transportation;
  • PCS orders must be annotated to authorize transportation to include the maximum reimbursement computation.  Computation examples are available on DTMO’s website https://www.defensetravel.dod.mil/Docs/CE-MPDT-13.pdf.

Refer to the Personnel & Pay Procedures Manual, PPCINST M1000.2 (series), Section 2.A.11, for additional procedural guidance to include how to file a claim for a member who personally procures a POV shipment within CONUS.

Second Situation which REQUIRES Prior Authorization by COMDT (CG-1332):

In accordance with the JTR, par. 052901 and CGS-JFTR, par. 5416, a member who is physically unable to drive or has insufficient time to drive and report to the new PDS may be authorized to ship a POV by COMDT (CG-1332).

One of the conditions must be met before requesting authorization from COMDT (CG-1332):

  1. The member is physically unable to drive as documented by a competent medical authority (i.e., a licensed medical practitioner); or
  2. There is insufficient time for the member to drive and report to the new PDS as ordered.  An endorsement is required from the departing and reporting commands stating that the member is unable to take the applicable travel time to safely travel by POV because of operational reasons.

Note: A dependent’s inability to drive does not satisfy this criterion.

The command from which the member is departing shall submit the request with the endorsement from the reporting command (if applicable) or medical documents (if applicable) for authorization to Commandant (CG-1332) well in advance of the members planned departure date.  There is no authority within the JTR to approve requests after the fact. Reimbursement for Personally Procured transportation of a POV is not authorized under this situation, shipment of a POV must be contracted through the Government with the Transportation Officer.

Requests must be submitted by memo to hqs-dg-lst-cg-1332-travel@uscg.mil.

As announced in ALCOAST 283/18  President Trump has signed the National Defense Authorization Act (NDAA) for Fiscal Year (FY) 2019, which includes an immediate repeal of the authority to prescribe a reduced flat rate per diem for long-term temporary duty (TDY) travel.   As such, flat rate per diem for long term TDY (+30 days) shall only apply for travel through midnight on August 12, 2018. As August 13, 2018, normal per diem rules, including the following, apply: 

  • Lodging receipts are required for all lodging payments
  • The  actual cost of lodging not to exceed the full locality lodging per diem rate will be paid 
  • The full meals and incidental expense (M&IE) will no longer be reduced by 75% or 55%

Upon signature by the President, the Flat Rate Per Diem policy no longer applies as cited in the Joint Travel Regulations (JTR), pars. 020303 and 020309.  An official change to the JTR is forthcoming and will be retroactive back to the date the NDAA was signed.  Once approved, it will be posted to the DTMO website under “Immediate JTR Changes”. (https://www.defensetravel.dod.mil/site/changesjtr.cfm), on the “Notable Policy Changes” (https://www.defensetravel.dod.mil/site/Notable_Policy_Changes.cfm) webpage.

For more information, see the below resources.

Mail Travel Claims To:

Commanding Officer (TVL)
Pay & Personnel Center 
444 SE QUINCY ST
Topeka, KS 66683-3591

Mail Claims for Personally Procured Moves (PPM) ("DITY Moves") to the Coast Guard Finance Center (FINCEN):

USCG Finance Center
PO Box 4102
Chesapeake, VA 23327-4102

Note:  If you traveled under Aircraft Repair and Supply Center (ARSC) travel/training orders funded by AFC-41 and/or AC&I funds, please contact the ARSC Personnel Resources Division (PRD) Travel Administrator for assistance in determining the status of your claim.

 


 

Using WEB TPAX Manage Images to attach required TDY travel documents to claims greatly streamlines the audit process. When a claim is selected for a post-payment audit, PPC sends the traveler a courtesy impending-audit notice email with no action required. Once the audit commences, if the traveler did not attach required documents to the original claim or additional documents are needed, PPC will send the traveler an email notice (a kick back email) of what is required and will give 30 business days to scan and attach (or mail) required documents. If the traveler does not attach/submit required documents, PPC will send a final email notice informing the traveler that a debt is being created to collect all or a portion of the claim based on missing documents. In all cases, PPC will no longer send Second, Third, or Final Audit Requests. Travelers may request an audit suspension if unable to comply with documentation requests due to operational commitments. Submit audit suspension requests to PPC Customer Care, providing the claim number and the estimated end date of suspension. Submit requests via PPC Customer Care.

Guide: Travel Audit Process OverviewFile in pdf format

The mailing address for sending claims for TPAX audits is:

Commanding Officer (TVL/TPAX Audits)
U. S. Coast Guard
Pay & Personnel Center
444 SE Quincy St.
Topeka, KS 66683-3591

The Audit Travel Claim package will consist of:

  • Copy of signed orders (authorization).
  • Copy of all signed amendments.
  • Copy of travel claim (DD-1351-2 electronically signed).
  • Copy of itemized receipt(s) for all hotel/motel lodging (even if less than $75) that reflects all occupants and single daily lodging rate (Express Check-out receipts are not acceptable).
  • Copy of signed Long-Term or month to month lease agreement(s)
  • Copy of signed monthly rental receipt (proof of payment includes but is not limited to copy of money order or front and back of cancelled check)
  • Copy of airfare itinerary(s) (must reflect cost of airfare).
  • Copy of transportation receipts (even if less than $75) (including Rental Car receipts; estimated receipts are not acceptable).
  • Copy of receipts for all reimbursable expenses of $75 or more.

    Note: (1) Receipts: Credit card statements are not authorized to be used as a receipt.
    (2) Excess Baggage Charges: Please be sure the orders (or amendment) indicate authorization for 2 or more checked bags.

If the traveler is audited on multiple claims, a complete individual audit package is required for each claim requested for audit. Multiple audit packages may be sent in the same envelope to PPC Travel-Audit however each claim package must be separated by placing each audit in their own individual package that distinguishes them apart from each other. Incomplete/improperly prepared packages will be returned to the member to be separated into the individual audit packages. Additionally, Please send only copies of the required documents.

Also see pages 2-B-16 through 2-B-20 of the Personnel & Pay Procedures Manual, PPCINST M1000.2A (PDF), for records maintenance instructions and audit policies and procedures.


 

Orders: Blue ink is NOT required on anything when submitting travel claims.  When uploaded into T-Pax ensure all documentation is in black and white.  All paper submitted travel claim packages must be legible.  If a member is being audited and documentation is required, please use the heat ticket function to send a legible copy of the required documentation.

Digital Signatures are not authorized at this time  (see Digital Signatures on Travel Orders). 

Digital Signatures on Reserve Orders: Due to issues with digital signatures (see Digital Signatures on Travel Orders) we are rescinding the use of digital signatures on Reserve Orders from this date forward.

 

 


 

2019 Dislocation Allowance (DLA) Rates

The 2019 DLA rates are now available - https://www.defensetravel.dod.mil/site/otherratesDLA.cfm.

Fiscal Year 2019 (FY19) Standard CONUS Per Diem Rate Announced

The FY19 Standard CONUS per diem rate is $149 applicable for all official travel performed on or after 1 October 2018 to 30 September 2019.

LOCATION MAX
LODGING
LOCAL
MEALS
PROP.
MEALS
INCIDENTALS

PER DIEM
EFFECTIVE
DATE
STANDARD
CONUS RATE
94 50 32 5 149 10/01/2018

PCS Mileage (MALT) and TDY Mileage Rates

Effective 1 January 2019, the MALT (monetary allowance in lieu of transportation) rate per authorized POC (privately owned conveyance) is $0.20 (twenty cents) per mile. This rate is effective for all PCS travel that commences on or after 1 January 2019 (i.e., the initial travel is started).

TDY mileage rates changed on 01 January 2019. The new TDY rates are:

POC:
$0.58 - Automobile (if no GOV is available)
$0.20 - POC use instead of a government furnished vehicle (if a GOV is available) when use of a government furnished vehicle is to the government's advantage.
$0.55 - Motorcycle
$1.26 - Airplane

Current and previous PCS & TDY mileage rates are posted at https://www.defensetravel.dod.mil/site/otherratesMile.cfm.


Commercial airfare cost plus the TMC fee make up the commercial transportation cost (JTR, par. 020207 & FTR §301-10.109). This cost may refer to the actual cost paid for travel or a constructed cost used as a cap on reimbursement. The policy constructed cost cap is used when the traveler personally procures commercial airfare between official locations on a travel leg, commercial air is authorized and a traveler does not utilize an available TMC (ADTRAV). The cap may also be used when commercial air is authorized but another mode of transportation is used such as POV. The airfare cap is limited to an available YCA City Pair Fare plus TMC fee or if the YCA fare is unavailable the Lowest Economy Fare as determined by the AO (JTR, APP. A & FTR §301-10.106). The YCA fare includes specific taxes, charges and fees depending on whether a domestic or international flight (GSA City Pair Program). The Lowest Economy Fare would include the same costs. Please refer to the optional Airfare Cap Worksheet for assistance. Civilian employees may be authorized exception to use of a contract City Pair Fare on orders under FTR §301-10.7 & FTR §301-10.8.

Airfare Cap Worksheet file in MS Excel format(Amounts in the form are examples)

In order to determine a cost comparison between airfare and POV use enter the lowest of either the actual cost or the constructed cost of airfare then compare with the POV computed cost. If POV use is considered advantageous then the POV computed cost is reimbursable (JTR, par. 020203 & FTR §301-10.5). If POV use is not advantageous then reimbursement cannot exceed the constructed cost. TDY travel orders may authorize POV not to exceed (NTE) the cost of government procured transportation by stating “POV travel NTE the constructed cost $XXX.XX” (actual dollar amount replacing the “X’s”).

Constructive Cost of worksheetFile in Excel Format

Note: See the TPAX Constructed Cost Tutorial to learn how to input your claim when travel via POC not to exceed the policy constructed cost is authorized.

Also see Guidance and examples for Constructed Cost Computation worksheetFile in PDF format


Available City Pair Fare: https://cpsearch.fas.gsa.gov/cpsearch/search.do?method=enter

TMC Fee: /Our-Organization/Assistant-Commandant-for-Human-Resources-CG-1/Personnel-Service-Center-PSC/BOPS/PSC-BOPS-R/GOVTrvl/ADTRAV/#GetThere%20Fees

Lowest Economy Fare (recommended but not an official site): http://matrix.itasoftware.com/

 

See Guidance for Lost, Damaged, or Missing ReceiptsAdobe Acrobat Required

The following statements must accompany any claim (including audit requests) that does not include required receipts or original orders:

The statements must be completed by the traveler and signed by both the traveler and the Approving Official (AO).


Procedural Updates and Known Issues

This is a running list of known issues and procedural highlights for the past six months.

Also, be sure to visit our branch news page for travel-related news updates.

26 July:

1 May:

  • The April issue of the Pay and Personnel Center Travel eNewsletter/Frequently Asked QuestionsFile in PDF format is now available.

    This issue includes the following items:

    • We Pay What We Can
      BLUF: We will pay everything that we legally can and make sure it will pass audit
    • Decedent Affairs Officer (DAO) Communications with Pay and Personnel Center (PPC) Travel (TVL) Branch Chief
      BLUF: Call me! I will drop everything to assist you and the Casualty Assistance Calls Officer (CACO)
    • CG7421-A Form and Requirements
      BLUF: Memo is no longer required, just proof of Approving Official (AO) course completion
    • Tips for Travel Claim Processing
      BLUF: Some frequent errors resulting in kickbacks
    • Official Distance
      BLUF: Use T-Pax, don't bother with Defense Table of Official Distance (DTOD)
    • Supplemental
      BLUF: Tell us why, help us help you
    • Travel Order Number (TONO) to TONO Per Diem and Lodging
      BLUF: How to input to ensure you get all your money
    • Rental Vehicle Reimbursement Information
      BLUF: (AO)'s need to educate travelers and not approve unauthorized charges
    • Rental Vehicles and Government Administrative Rate Supplemental (GARS)
      BLUF: Rental Vehicles is the big one; don't set your people up for Falor, we mean failure
    • Privately Owned Vehicles (POV) More Advantageous
      BLUF: Be sure your traveler qualifies
    • Various Units on Orders
      BLUF: T-Pax (AO) must be from the same unit as orders (AO)
    • Travel Lodging Expense (TLE)
      BLUF: Clarification on policy. Joint Travel Regulations (JTR) takes precedence
    • Education and Training Quota Management Command (ETQC) Orders and AO's Signing Unauthorized Amendments
      BLUF: ALCOAST 343/18 tells you what you can and what you need approval for
    • Authorizing Official Requirements
      BLUF: Memo? What memo? And a test out option
    • Manual Claim Submissions
      BLUF: Guidelines that will help everyone
    • Permanent Change of Station (PCS) Advances/PCS Signature Proxy
      BLUF: More tools, less "It's not my job"
    • Post Audit Process
      BLUF: If we e-mail you, we need something
    • Shout Out!
      BLUF: Amazing work by YN2 Amato from Base Boston

    Download link: https://www.dcms.uscg.mil/Portals/10/CG-1/PPC/TRAVEL/PPCTraveleNewsletterApr19.pdf.

29 April:

23 April:

8 April:

26 December:

  • PCS Mileage (MALT) and TDY Mileage Rates

Effective 1 January 2019, the MALT (monetary allowance in lieu of transportation) rate per authorized POC (privately owned conveyance) is $0.20 (twenty cents) per mile. This rate is effective for all PCS travel that commences on or after 1 January 2019 (i.e., the initial travel is started).

TDY mileage rates changed on 01 January 2019. The new TDY rates are:

POC:
$0.58 - Automobile (if no GOV is available)
$0.20 - POC use instead of a government furnished vehicle (if a GOV is available) when use of a government furnished vehicle is to the government's advantage.
$0.55 - Motorcycle
$1.26 - Airplane

Current and previous PCS & TDY mileage rates are posted at https://www.defensetravel.dod.mil/site/otherratesMile.cfm.

18 December: What's new in Web TPAX 7.1

10 December: Correct Order Dates in TPAX User Guide added.

17 October: Updated PPC's Travel Evacuation Order Guidance 2018 (PDF) 

Last Modified

              5/1/2019