On this WELCOME OVERVIEW tab, you will find information about Procedures and within the menu (three lines top right), all the resources useful for YN.
PPC Procedures provides customer education, instruction, and procedural guidance through the development of:
- Direct Access and MLINQS Step-by-Step User Guides
- Personnel and Pay Procedures Manual (3PM)
- Live Webinar Presentations
- Workshops
Contact us at PPC-SMB-PPC-PD@uscg.mil with your comments, suggestions, or changes to any of materials. This email may be used for Training Requests, as well as User Guide and 3PM Updates. **Do Not submit Customer Care Tickets or Inquiries to this address, this is for Procedures Team use only and we will not respond. **
Got Questions? Don’t quite understand? Is a topic a little fuzzy?
If you answered yes to any of these questions, then PPC Procedures is here to help! We are now offering On-Demand training to anyone who would like structured training on any Direct Access, HR, Admin, or Pay related topic. This is great for any member(s) and/or their shop that want more training but may not necessarily have the time to commit to conducting their own. Virtual sessions are available for anyone and everyone (not just Yeomen) upon request and can be customized to meet your needs. Sessions will be presented live via TEAMS and requests are on a first come, first served basis with coordination on dates and times.
If you would like an On-Demand session, please email your request to PPC-SMB-PPC-PD@uscg.mil with the following information:
- Topic of Interest
- Attendees
- Proposed Dates/Times
We look forward to hearing from YOU!
Find More Resources for YNs on the USCG Portal Online
YN Customer Service Standards Job Aid
The YN Customer Service Standards job aid will assist each YN in providing exceptional customer service.
Official Yeoman SharePoint Site:
This site was created as a collaboration tool to provide information and resources throughout the Yeoman rating. The goal is to help keep you informed, organized, and connected. Join the TEAMS group (private), we have created individual stakeholder channels and discussions boards which will allow for document sharing and storage, basic chat functions, and online meetings.
Enlisted Rating Advancement Training System (ERATS)
YN Rating Force Master Chief (on CGPortal)
YN Assignment Officers (on CGPortal)
EMAIL ALSPO Messages
E-Mail ALSPO Messages are a method of communicating information to Servicing Pay Offices (SPOs).
This tab provides links to PPC Branches who provide resources and tools for a variety of calculations and worksheets including MS WORD and MS EXCEL documents. Please visit each specific branch to locate and download for use.
- 2025 Reserve Orders Cost Estimator
- Aviation Incentive Pay Worksheet
- 30 Day Entitlement Adjustment Worksheet
- Career Sea Pay Premium Start Date
- Monthly Entitlement Calculator
- OCOLA 31 Day Worksheet
- Standard Meal Rate (CGSMR) 31 Day Worksheet
- Leave Audit Spreadsheet Example
- Federal Withholding Calculator Instructions
- Federal Withholding Calculator
*Terminal Leave Calculator
(*) Incorporated into the PCS Entitlements / Advances, TLE & Separation Leave Calculator
- If the Terminal Start date starts on a Friday or a weekend, the date will turn orange as a caution that it may not be ideal for the member, since he or she will be charged leave over the first weekend.
- If your member is auth to take Permissive Temp Duty (aka free admin leave) and is taking it consecutive to the start of terminal leave, click the "show consecutive Temp Duty Start duty button".
- This sheet will be added to the upcoming new PCS Travel Excel sheet.
- GTCC Currency Conversion Tool
- Constructive Cost of a GTR worksheet
- PCS Entitlements / Advances, TLE & Separation Leave Calculator (2024)
Certificates are, for the most part, CG or DD forms. However, they are not included in Internet forms libraries because they are limited distribution forms. Here's a list of the certificates you may be tasked with issuing. All links to the CG Portal forms library The Office of Information Management (CG-61) (uscg.mil) or internal to SharePoint CAC access at Forms - Forms - Sorted (sharepoint-mil.us)
ALCGPSC 056/25 SUBJ: PROMOTION AND ADVANCEMENT CEREMONY REQUIREMENTS AND PROCEDURES
Advancement
CG-5530, CERTIFICATE FOR ADVANCEMENT TO SEAMAN/FIREMAN (E-3) - CAC Required (Note: On the CG-5530 (that you download from the CG Portal forms page), the drop-down for the year field only goes to 2020. For 2021 and later, you must delete and type in the correct year. To do this, select any year from the list, place the cursor at the start of the date field and press the delete key. Then, type in the correct year.)
CG-216, PETTY OFFICER APPOINTMENT CERTIFICATE - CAC Required
CPO/SCPO/MCPO ADVANCEMENT CERTIFICATES - Issued by PPC (ADV). See the Creating Advancement Certificates Self Service for Commands User Guide, access Ceremonial Advancement Certificate
Frocking Request and Certificates:
The following templates are available via the CG PSC-EPM-2 CG Portal page (CAC Logon Required):
Appointments & Promotions
Officer (including CWO) appointment and promotion certificates are issued by Commander (OPM-1), Coast Guard Personnel Service Center. Mock appointment certificates are available in the files section of the Official Yeoman Teams Site - Officer Promotion Certificate
Awards
CG-4178a, GOOD CONDUCT CERTIFICATE (Active & Reserve) - CAC Required
Discharge Certificates
Per 1.B.34 of the Military Separations Manual, COMDTINST, M1000.4, certificates will only be awarded to recipients of honorable discharges. Other types of discharge certificates (General, Bad Conduct, Dishonorable, and Discharge Under Other Than Honorable Conditions) are no longer issued.
The DD Form 256 CG, Honorable Discharge Certificate is a limited distribution form. Members of the YN rating may download the form from the files section of the Official Yeoman Teams Site.
Replacing Discharge Certificates (1.B.34.c., Military Separations Manual, COMDTINST M1000.4)
On satisfactory proof a discharge certificate was lost or destroyed without the fault of the individual to whom it was issued, Commander (CG PSC-PSD-mr) will issue a certificate in lieu of discharge. Apply for a certificate in lieu of discharge to replace a lost or destroyed discharge certificate to Commander (CG PSC-PSD-mr). Only Commander (CG PSC) can issue a duplicate or copy of a discharge certificate.
Qualifications - CAC Required - Also visit CG-612 Forms Library
| CG-4685 |
AIRCREW CERTIFICATE |
| CG-5063 |
BOAT CREWMEMBER CERTIFICATE |
| CG-5063A |
ATON CREW MEMBER CERTIFICATE |
| CG-5063B |
BOOM/CRANE OPERATOR CERTIFICATE |
| CG-5063C |
BUOY DECK SUPERVISOR CERTIFICATE |
| CG-5063D |
TACTICAL CREWMEMBER CERTIFICATE |
| CG-5063E |
PURSUIT CREWMEMBER CERTIFICATE |
| CG-5063F |
ENGINEER CERTIFICATE |
| CG-5063G |
COXSWAIN CERTIFICATE |
| CG-5063H |
ATON COXSWAIN CERTIFICATE |
| CG-5063I |
TACTICAL COXSWAIN CERTIFICATE |
| CG-5063J |
PURSUIT COXSWAIN CERTIFICATE |
| CG-5063K |
HEAVY WEATHER COXSWAIN CERTIFICATE |
| CG-5064 |
CUTTERMAN'S CERTIFICATE |
| CG-5065 |
COMMAND AT SEA CERTIFICATE |
| CG-5066 |
OFFICER-IN-CHARGE AFLOAT CERTIFICATE |
| CG-5066A |
OFFICER IN CHARGE ASHORE CERTIFICATE |
| CG-5067 |
BOAT FORCE OPERATIONS INSIGNIA CERTIFICATE (ADVANCED) |
| CG-5068 |
BOAT FORCE OPERATIONS INSIGNIA CERTIFICATE (BASIC) |
| CG-5257 |
COMMAND ASHORE CERTIFICATE |
Reenlistment - CAC Required - Also visit CG-612 Forms Library
CG-5673, CHILD'S APPRECIATION LETTER
CG-5674, SPOUSE REENLISTMENT APPRECIATION LETTER
CG-5675, OATH OF REENLISTMENT CERTIFICATE
Retirement
PPC (SEP) issues three types of certificates: Retirement, Spousal Appreciation and Presidential. We do NOT issue certificates to significant others, children or pets. Children's certificates (CG-5673) are processed at the unit level. See "About Retirement Certificates" for more information.
CG-3307 - AUTHORIZED ADMINISTRATIVE REMARKS
Please click here: Authorized CG-3307 Administrative Remarks Entries
ATTENTION: All CG-3307 forms have been LOCKED for security features and internal use only. The forms must be DOWNLOADED and SAVED to activate EDIT capabilities.
We hope you find the new format easier to navigate and the information better assembled for all your needs. On this CG-3307 OVERVIEW tab, you will find basic information about Administrative Remarks and each topic tab the forms required to assist you. This page lists authorized example CG-3307 entries required by Commandant issued directives. Per Administrative Remarks, Form CG-3307, COMDTINST 1000.14 (series), units are prohibited from using the CG-3307 to document events not listed in the examples provided.
Sign into Direct Access
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Direct Access User Roles and Functions
Direct Access User Roles and Functions: Functional roles have been created to assist users with requesting roles. Examples: CG SPO Technician, CG SPO Auditor, CG CGIS Investigator. A complete table of available FUNCTIONAL ROLES can be found in Personnel and Pay Procedures Manual, PPCINST M1000.2 (series) Chapter 2 Section G and more details are available in the CCB DA Roles Tab
References - CAC Access Required
| Direct Access Notifications |
03/13/2024 |
| Direct Access User Roles and Functions (Requesting, Removing, and Withdrawing) |
01/09/2024 |
| Recertifying User Roles and Functions |
01/11/2024 |
| Recertification Status Report |
10/11/2023 |
| Why was my user role request denied? |
01/12/2024 |
| Command Approver Procedures |
| Approving or Denying User Roles |
01/10/2024 |
District Reserve Force Readiness Branch (DXR), and LOGCOM, PAC-13 Reserve Orders
| Topic |
Procedure
Guide (PDF) |
| Authorizing FSMS Reserve Orders |
03/29/2023 |
| Reserve Orders Extract Report |
03/14/2024 |
| Summary of Reserve Order Types |
04/01/2024 |
Enlisted Evaluation System (EES)
| Topic |
Procedure
Guide (PDF) |
Self Service for Commands - EES Enlisted Evaluation Review Direct Access User Guide covers the following topics:
- Enlisted Evaluation Review – Supervisor Submission
- Enlisted Evaluation Review Endorsements
- Enlisted Evaluation Review Approval
- Member Counseling Receipt
|
10/30/2024 |
| Self Service Member – EES, View Completed Enlisted Evaluation Reviews |
02/26/2025 |
Person Profile (Awards, Competencies, Languages, Training, Weigh-In Data, etc.)
Personal Data, Job Data, and Dependency Data
| Topic |
Procedure Guide (PDF) |
| BAH/Dependency Data / Emergency Contact Data Form Print Procedure* |
01/02/2024 |
| BAH Dependency Verification SPO Procedure |
01/03/2024 |
| BAH Dependency Verification Reports |
12/27/2023 |
| Dependent Information |
08/12/2024 |
| Dependent Aging Out |
01/16/2024 |
| Divorce, Annulment, or Death of a Dependent |
01/18/2024 |
|
Personal Data Changes
- Address (Home, Mailing & Home or Record)
- Change of Name
- Correction of SSN or Date of Birth
- Citizenship / Passport Data
- Diversity Data
- E-Mail Address
- Marital Status
- Phone
|
01/22/2024 |
| Questionable Dependent / PPC Legal Approval |
10/18/2024 |
| Urinalysis Report |
11/03/2023 |
| Understanding Job Data |
01/18/2024 |
(*) BAH Dependency Data Form - Delayed Processing - Changes you make in Personal Information/Dependent Information WILL NOT IMMEDIATELY APPEAR ON THE BAH DEPENDENCY DATA FORM. The form relies on an update process that runs daily at 0500 (EST) to pull data from for the form. Wait until after 0500 (EST) or until the next day before attempting to print the form. Includes procedures for printing by member employee ID and batch printing by department ID (SPO or unit).
Reports and Queries
Required User Role for "Schedule a Query":
Only the user roles listed below have the ability to run a report that uses the Schedule a Query component.
Self-Service Reserve Component Specific
Self-Service
| Topic |
Procedure
Guide (PDF) |
| Add a Shortcut to Favorites |
08/13/2024 |
|
Clearing Cookies and Cache
Note: To clear the SSL state in Windows 10:
- Open the Start menu.
- Search for and open Internet Options.
- In the dialog box that appears, select the Content tab.
- Click Clear SSL State.
|
Clearing Cookies and Cache in Google Chrome
Clearing Cookies and Cache in Microsoft Edge
|
| Direct Access Browser Requirements & Helpful Tools |
03/24/2021 |
| Delegation Requests |
03/13/2025 |
| Direct Access Notifications |
11/04/2024 |
| Absence Request (Chargeable) |
07/17/2024 |
| Absence Requests (Non-Chargeable) |
04/10/2025 |
| Allotments/Voluntary Deductions |
02/12/2025 |
| A-School request (self-service) |
02/21/2024 |
| BAH Dependency Data Verification |
10/03/2023 |
| Blended Retirement System (BRS) Opt-In Eligible Accessions and Process (Post January 1, 2019) |
06/10/2019 |
| Blended Retirement System (BRS) - Information (BRS Overview and calculator demo) |
03/08/2018 |
| Digitally Signing a PDF (Electronic Signature) |
06/13/2022 |
| Digitally Signing Documents from Direct Access |
03/30/2020 |
| Direct Deposit |
10/03/2023 |
| Email Addresses |
10/02/2023 |
| Emergency Contacts |
12/12/2023 |
| Enlisted Evaluation Reviews |
02/26/2025 |
| eRésumé (PCS) |
11/05/2024 |
| Ethnic Groups and Details |
12/06/2023 |
| Federal Tax Elections |
12/28/2023 |
| Functional Roles: See Requesting, Recertifying, Removing, and Withdrawing User Roles and Functions, below |
|
| Government Travel Charge Card |
10/03/2023 |
| Home Address, Mailing Address, and Thrift Savings Plan Mailing Address |
09/29/2023 |
| Lautenberg – Annual Verification |
10/16/2024  |
| My Airport Terminal |
09/27/2023 |
| My Assignments Endorsements |
09/27/2023 |
| My eResume Report |
12/12/2023 |
| My Member Info (View My Awards, Training, Education, and Competencies) |
06/04/2024 |
| My Panel Submissions (e.g. CWO appointment, Command Screening, and, other boards and panels) |
11/16/2023 |
| My Religion - self service |
10/02/2023 |
| Officer Comparison Scale Summary |
08/06/2024 |
| Phone Numbers |
09/29/2023
|
|
Requesting Mobilization Volunteer Opportunities (Member Self-Service)
|
10/09/2024 |
| Requesting, Removing, and Withdrawing User Roles and Functions |
01/09/2024 |
| Recertifying User Roles |
01/11/2024
|
| State Tax Elections |
12/28/2023 |
| Thrift Savings Plan (TSP) |
02/22/2024 |
| Understanding the Payslip Leave Summary |
09/04/2024 |
| View My Dependent Information |
10/11/2023 |
| View My PaySlip |
02/22/2024 |
| View My Open Debts |
12/27/2024 |
| View My CWO Personal Data Extract |
10/10/2023 |
| View My CWO Profile Letter |
10/11/2023 |
| View My SWE Personal Data Extract |
10/11/2023 |
| View My SWE Profile Letter |
10/06/2023 |
| View/Print My Year End (TAX) Forms (W-2s and ACA Forms) (Consent / Opting-out of Paper Copies) |
01/29/2024 |
Self-Service for Commands and P&A Offices
| Topic |
Procedure
Guide (PDF) |
| Absence Request |
| Chargeable Absence Requests |
07/17/2024 |
| Non-Chargeable Absence Requests |
04/10/2025 |
| Delegate Approval Authority to Another Approver |
03/13/2025 |
| Blended Retirement System (BRS) |
| Checking a Member's BRS Enrollment Status |
05/11/2023 |
| COMMAND - APPROVING A SCHOOL REQUESTS |
| Approving A School Requests |
02/21/2024 |
| Enlisted Evaluation System (EES) |
Enlisted Evaluation System (EES) Enlisted Evaluation Review
The EES Enlisted Evaluation Review Direct Access User Guide covers the following topics:
- Enlisted Evaluation Review – Supervisor Submission
- Enlisted Evaluation Review Endorsements
- Enlisted Evaluation Review Approval
- Member Counseling Receipt
|
10/30/2024 |
| eResume & Panel Submissions (Postgraduate/Advanced Education) |
| Endorsing Panel Submissions and PCS eResumes |
03/21/2025 |
| PCS eResume Command Endorsement |
03/20/2024 |
| Postgraduate/Advanced Education Overview |
03/21/2025 |
| Government Travel Charge Card (GTCC) |
| Travel Charge Card Command / Area Coordinators |
03/17/2025 |
| Mobilization |
|
Requesting Mobilization Volunteer Opportunities (Member Self-Service)
|
10/09/2024 |
Endorsing/Approving Mobilization Applications
|
03/25/2024 |
| Mobilization Post Deployment Information |
03/27/2024 |
| Mobilizations Volunteer Report |
11/06/2024 |
| Postgraduate/Advanced Education |
| Postgraduate/Advanced Education Endorsements |
04/06/2023 |
| Reserve Specific |
|
Annual Screening Questionnaire (ASQ) Command
Also see: Standard Occupational Code Listing  ?(Spreadsheet listing SOC codes. Provided for easier searching).
|
08/19/2024 |
| Reserve Member Balances |
02/07/2024 |
| Reserve Orders Extract Report |
03/14/2024 |
|
Issuing FSMS Reserve Orders (AD/ADT/ADOT/ADOS)
Also see: Summary of Reserve Orders Types (04/01/2024)
This is a new version of the guide for issuing reserve active duty orders. It provides procedures for entering cost information that is compliant with the new FSMS account system.
|
02/11/2025
Reserve Title 14 Contingency Orders 04/09/2024
|
| Generate a Manual DD-214 |
03/17/2025 |
| Inactive Duty for Training (IDT) Drills
This guide covers the following topics:
- Reserve Air Crew Flight Duty Pay
- Authorizing a Member-Scheduled IDT Drill
- Scheduling IDT Drills for an Individual Member
- Scheduling a Batch of IDT Drills
- Deleting a Scheduled or Cancelled IDT Drill
- Marking Individual IDT Drills Completed
- Marking a Batch of IDT Drills Completed
- Changing the Drill Status of IDT Drills
- Correcting a Previously Paid IDT Drill
- Canceling a Previously Paid IDT Drill
- Resubmitting IDT Drills Previously Denied by the SPO
|
03/13/2024 |
| Reserve Member Status Change (View) |
02/01/2024 |
| Reserve Order Discrepancy Report |
03/30/2023 |
| View Member Inactive Duty for Training (IDT) Drills |
11/14/2023 |
| Identifying Inactive Duty for Training (IDT) Drill Dates |
03/12/2024 |
| Inactive Duty for Training (IDT) Subsistence Allowance |
02/26/2024 |
| Understanding Reserve Pay Processing |
12/30/2024 |
| Reports/Queries |
| Absence Request Report (Last item in Chargeable Absence Requests guide) |
07/17/2024 |
| ADHOC Reports Request Procedure |
04/07/2025 |
| Airport Terminal & Viewing Separation Orders |
01/26/2024 |
| BAH Dependency Verification Report (SPO or Unit P&A Office User Role Required to run this query) |
12/27/2023 |
| CG Dept Run |
04/10/2023 |
| Dependent Accountability Report |
11/16/2023 |
| Department Role Query |
11/16/2023 |
| Lautenberg – Reports |
01/02/2025 |
| Leave Correction Report |
01/03/2023 |
| Member All Duty Report |
10/31/2023 |
| Member Information Report |
04/10/2023 |
| Net Pay Amount (NPAM) Report |
12/27/2023 |
| Payslips |
Individual 03/21/2025
Batched 12/08/2023
|
| Positions at a Department |
11/06/2023 |
|
Prior Unit History Report
|
04/07/2025 |
| Reserve Order Discrepancy Report |
03/30/2023 |
| Scheduling a Query |
04/13/2023 |
| Unit Roster |
11/15/2023 |
| Servicewide Exam (SWE) / Enlisted advancements |
| Creating Advancement Certificates |
04/18/2023 |
| Servicewide Exam PDE by Member |
03/21/2025 |
| Servicewide Exam PDEs by Department |
03/21/2025 |
| Servicewide Exam Profile Letters by Department |
03/21/2025 |
| Servicewide Exam Profile Letter by Member |
03/21/2025 |
| User Roles |
| Approving or Denying User Roles |
01/10/2024 |
| Direct Access Notifications |
03/13/2024 |
| Weight and Body Fat Standards Program |
| Member Weigh-In Data Entry |
04/04/2024 |
| Member Weigh-In Report |
10/31/2023 |
SPO / P&A Accessions, Reenlistments, and Extensions
SPO / P&A Advancements
SPO / P&A Allowances
SPO / P&A Absences
SPO / P&A Advances
| Topic |
Procedure Guide (PDF) |
|
Advances Request (Pay, BAH, or OHA)
|
03/13/2025 |
| Advances - Change Liquidation Schedule |
03/13/2025 |
| Advances - Identifying the Remaining Balance of an Advance |
04/13/2023 |
SPO / P&A Disciplinary Actions
| Topic |
Procedure Guide (PDF) |
| Disciplinary Actions |
03/17/2025 |
SPO / P&A Pay
| Topic |
Procedure Guide (PDF) |
| Action Request Report and Viewing Pay Transactions by Member |
11/06/2023 |
|
Assignment Incentive Pay:
- Cutters Undergoing Maintenance Periods (AIP-CMP)
- Pre-commissioning Cutter Crews (AIP-PCC),
- Recruiters
- Remote & Austere Conditions (AIP-RAC)
|
01/19/2024 |
|
Assignment Pay (AP)
|
11/09/2023
|
| Aviation Incentive Pay (AvIP) |
03/13/2025 |
|
Bonuses:
Designated Career Field Bonus (DCFB)
Validating Bonus Paperwork is Correct before Submitting to PPC
Viewing Bonuses and Their Payments
|
08/14/2024
08/14/2024
05/16/2024
|
|
Career Sea Pay (CSP)
Five Level Table and TDY Entitlement Rules
|
11/28/2023
(covers starting, restarting,
stopping, and deleting neutral time.) |
|
Career Sea Pay Premium (CSPP)
Note: If submitting a transaction out-of-range the SPO will submit the CSPP Start Date Calculator Spreadsheet via a trouble ticket to PPC customer care after approving the CSPP action request in Direct Access. Also, submit the CSPP Start Date Calculator Spreadsheet via a trouble ticket to PPC customer care if having trouble inputting or approving the transaction.
Known Issue: Career Sea Pay Premium (CSPP) for TACLETs - SPOs must submit trouble tickets to have CSPP payout for CSPP-eligible TACLET members who go TDY to a ship.
Also see: CG-2036, Career Sea Pay Premium Worksheet
|
05/03/2024 |
| Combat Tax Exclusion |
Start, Stop, Delete 03/13/2025 |
| Direct Deposit (Establish or Change) |
03/13/2025 |
| Element Assignment by Payee (EABP) |
03/17/2025 |
| Diving Duty Pay |
Start 03/17/2025
Correct, Delete, or Stop 06/16/2022 |
| Foreign Language Proficiency Pay (FLPP) |
Start 03/17/2025
Correct, Delete, or Stop 06/16/2022
|
|
Hardship Duty Location Pay for Designated Areas (HDP-L(DA))
|
Start 03/17/2025
Correct, Delete, or Stop 06/16/2022 |
| Starting Hazardous Duty Pay This guide covers the following topics: |
Start 04/13/2023
Correct, Delete, or Stop 06/16/2022
|
- Hazardous Duty Pay for Visit, Board, Search, and Seizure Boarding Teams (HAZPAY-VB)
|
- Flight Deck Hazardous Duty Incentive Pay (HAZPAY-FD)
|
- Flight Duty Hazardous Duty Pay (HAZPAY) for Enlisted Members and Non-rated or Non-designated Officers
|
- High-Pressure Chamber Hazardous Duty Pay (HAZPAY-HP)
|
|
Hostile Fire / Imminent Danger Pay
Assistant Secretary of Defense Memo of 21 April 2020 provides a listing of re-designated imminent danger areas for purposes of payment of Imminent Danger Pay (IDP)
Assistant Secretary of Defense Memo of 04 June 2020 designates the land area of Saudi Arabia for imminent danger pay effective 14 September 2019.
|
Start 03/18/2025
Correct, Delete, or Stop 06/16/2022
|
| One Time Positive Input (OTPI) |
03/18/2025 |
| Pay Corrections Action Request |
10/28/2024 |
| Pay Calculations Results |
03/21/2025 |
| Pay Transactions, Corrections, and Approvals |
03/13/2025 |
| Payroll Tax Deferral |
01/28/2021 |
| Responsibility Pay |
09/13/2024 |
|
Special Duty Pay (SDP)
|
11/09/2023 |
SPO / P&A Pay Deductions
SPO / P&A Permanent Change of Station (PCS)
| Topic |
Procedure
Guide (PDF) |
| Airport Terminal |
01/26/2024 |
| Amending or Cancelling PCS Orders |
02/11/2025 |
| Approve or Deny PCS Orders |
02/11/2025 |
|
Other Resources:
|
|
| PCS Entitlements Auto Start-Stop |
02/11/2025 |
|
PCS Orders & Endorsements
Please note the new order notes which are mandatory for all overseas PCS transfers. The order notes posted on the PSC Overseas Screening Page (CG SharePoint Link, will open in a new tab) are required to be added to the orders of any member traveling to an OCONUS location.
Career Sea Pay stops once a member departs on Resiliency Absence and there is no expectation for them to the departing unit upon the termination of Resiliency Absence Permissive Orders (see ALCOAST COMDT NOTE 034/21; COVID-19 Major Cutter Resiliency Absence Update).
Resiliency Absence (ICW PCS departure) will be authorized on the PCS order and listed in Delay En route section as "Compensatory Absence". The absence must be entered following any leave en route and prior to proceed or travel time. Entering the absence in this order will stop CSP/CST on the day of departure and stop CGSMR the day prior to departure.
1) Formal training
2) Leave INCONUS
3) Leave OCONUS
4) Compensatory Absence (14-day resiliency absence)
5) Proceed time
6) Travel time.
|
04/23/2025 |
SPO / P&A Reserve Specific Transactions
| Topic |
Procedure
Guide (PDF) |
| Active Duty |
| Amend or Cancel Reserve Active Duty Orders |
01/16/2025 |
| Issuing FSMS Reserve Orders (AD/ADT/ADOT/ADOS) |
02/11/2025 |
| FSMS Reserve Orders-Ready to Finished |
07/19/2024 |
| Generate a Manual DD-214 |
03/17/2025 |
| Reserve EAD Orders with Multiple Sequences |
08/30/2024 |
| Reserve Orders Extract Report |
03/14/2024 |
| Reserve Title 14 Contingency Orders |
04/09/2024 |
| Starting BAH for Reserve Orders |
03/26/2024 |
| Summary of Reserve Orders Types |
04/01/2024 |
| Inactive Duty for Training (IDT) |
| Approving / Denying Inactive Duty for Training (IDT) Drills |
11/14/2023 |
| Correcting or Cancelling Inactive Duty for Training (IDT) Drills (Part of Command User IDT Guide) |
04/18/2023 |
| Identifying IDT Drill Dates |
03/12/2024 |
| Inactive Duty for Training (IDT) Subsistence Allowance |
02/26/2024 |
| Viewing Inactive Duty for Training (IDT) Drills |
03/30/2023 |
| Other |
| Annual Screening Questionnaire (ASQ) |
08/19/2024 |
| Electronic Based Distributed Learning (EBDL) Courses |
02/08/2024 |
| Identifying SGLI, FSGLI AND TSGLI Arrears |
03/12/2024 |
| Montgomery GI Bill Selected-Reserve (MGIB-SR) |
01/08/2024 |
| Reserve Member Balances |
02/07/2024 |
| Reserve Order Discrepancy Report |
03/30/2023 |
| Reserve Status Change |
02/01/2024 |
| Understanding Reserve Pay Processing |
12/30/2024 |
SPO / P&A Separations Transactions
| Topic |
Procedure
Guide (PDF) |
| Airport Terminal & Viewing Separation Orders |
01/26/2024 |
| Amending a Separation Order |
01/17/2024 |
| Approving or Denying Separation Orders |
1/23/2025 |
| Canceling a Separation Order |
02/07/2024 |
|
DD-214 Worksheet
(Also see Separations Flow to the DD214)
See:
|
|
| Death of a Member |
02/07/2024 |
| Discharge - End of Enlistment |
03/11/2024 |
| Discharge with Separation Request |
09/16/2024 |
| Discharge with Temporary Separation Request |
03/11/2024
|
| RELAD - AD to SELRES or IRR |
03/11/2024 |
| RELAD with Sep Request - AD Officers and Members on EAD |
03/11/2024 |
| RELAD AD to ISL (TEMPSEP) |
03/11/2024 |
| RELAD Reserve Officers, Twice Non-Select for Promotion, to ISL |
08/06/2024 |
| Resuming Retirement for a Recalled Retired (Ret-1) Member |
03/05/2024 |
| Retirement Orders |
03/08/2024 |
| Separations Overview |
03/06/2024 |
| Separation Reports |
12/29/2023 |
| Separations Flow to the DD-214 |
10/15/2024 |
SPO / P&A Tools (NP500 Report, Paycut Roster, Programming Info, and more)
Training Administration System (TAS)
| Topic |
Procedure
Guide (PDF) |
| Electronic Training Request (ETR)/Training Administration System (TAS) |
| Accessing the Course Waiting List (TRACENs) |
4/5/2023 |
| Adding a Person of Interest External Trainee |
4/5/2023 |
| Adding Updating Additional Training |
4/5/2023 |
| Adding Updating Test Results |
4/5/2023 |
| Submitting an Electronic Training Request (ETR) |
01/10/2024 |
| Viewing a Training Summary |
4/5/2023 |
| Viewing and Printing Training Administration Orders |
4/5/2023 |
| View Training Course Waiting List |
4/5/2023 |
This page lists Forms and Worksheets referenced in the Personnel and Pay Procedures Manual. These forms and worksheets are now published independently of the manual. This allows us to effect needed changes and updates without waiting for a published change to the manual.
This page also provides links to some frequently used forms from Other Government Agencies and Coast Guard (CG) forms.
Click on the form number. The form will open in Adobe Acrobat, fill in fields and print the form. PLEASE NOTE: Many people will try opening a PDF form and find that they get an error that says, "Please wait." This is not a problem with the form but has to do with the set-up of your computer's browser as the default for opening Adobe Acrobat forms. Many computers use the web browser as the default for opening Adobe forms, but the browser cannot handle the macros built into the form. The simple solution to this problem is to save the form to your computer and then open the form in Acrobat DC. This allows full functionality. Follow these instructions for opening the DD-2656 and other advanced PDF forms.
Adobe Acrobat (.pdf) forms: You need Adobe's free reader program to open Acrobat forms, visit the Adobe web site http://get.adobe.com/reader/ to download the program.
Printing Forms: If you experience any printing problems, please be sure you are using the printer icon (picture of a printer) in the Adobe Acrobat Reader tool bar and not the printer icon in the Internet Explorer tool bar.
Known Issues & Guidance
This section is used to identify and notify all users of any known issues for Direct Access. All user guides and materials are dated and annotated with the last date of revision upon posting. Change or update requests regarding guidance can be sent to: PPC-SMB-PPC-PD@uscg.mil
HAVING TROUBLE DOWNLOADING OR EDITING YOUR 3307'S OR OTHER DOCUMENTS?
It is your browser setting and an easy fix! Use this quick guide to change your settings 
Click HERE!
Self Service “Address (Home and Mailing)” Functionality - If you have your “Accessibility Layout” set to “Screen reader mode on”, you may get an error stating “Invalid grid column name MAIL_MAILADDRESS1.” To bypass this error, ensure your screen reader mode is turned off by doing the following:
1. On top right hand of screen select “Actions (it is the icon with 3 circles)”.
2. Then “My Preferences”. The “General Settings” tab should by default load.
3. Under “General Options”, in the “Accessibility Layout” field, select “Screen reader mode off”.
4. Then click save.
DA Excel Workaround - This guide provides the procedures for opening an Excel document in Direct Access (DA) when you receive an error message.
Converting a .csv file to an .xls file - This guide provides the procedures for how to convert files in a comma separated or pipe separated (.csv) format to an .xls format.
Reports & Queries
The Direct Access User Guides provide a multitude or Reports & Queries helpful for researching and can be found under the DA Guides Tab.
United States Coast Guard (USCG) Acronyms
Pay Calendars
Annual Payroll Calendars are announced via EMAIL ALSPO each year and can be found by selecting the ALSPO tab above or visiting the Military Accounts Support (MAS) for the latest news and updates.
Pay & Allowances
The Military Accounts Support (MAS) Branch, Latest Pay Rates and Benefits page, provides links to pay charts and information about pay entitlements and benefits. To find out if an entitlement is taxable or how it is calculated (e.g., 30 day month or day-for-day) refer to the Coast Guard Pay Manual or SPO Pay & Allowances Table.
CAC ACCESS REQUIRED
This publication establishes personnel and pay procedures. It provides procedures to field units on how and when to report personnel actions to the P&A Office so that personnel information is quickly and accurately entered into Direct Access (DA). This publication describes the United States Coast Guard (USCG) pay and personnel systems and the standards applied to using them. The intended audience of this TTP publication is all USCG commands and members.
REFERENCE LIBRARY
Directives, Publications and Guides
These items of reference may be going through changes or updates and may not be available from the links below. Please visit the official location to conduct a search at: CG-612 Directives & Publications Division (CAC Login Required)
PPC Issued
PSC Issued
- Activation of the Reserve Component, COMDTINST M3061.2A (CAC Required)
- Administrative Remarks, Form CG-3307, COMDTINST 1000.14 (series)
- Appointing Warrant Officers, COMDTINST M1420.1 (CAC Required)
- Aviation Incentive Pay (AvIP) and Bonus (AvB) Program, COMDTINST 7220.20 (CAC Required)
- Body Composition Standards Program, COMDTINST 1020.8I (CAC Required)
- Correcting Military Records, COMDTINST 1070.1 (CAC Required)
- Critical Housing Areas (CHA), COMDTINST 11101.15 (series) (CAC Required)
- Coast Guard Military Human Resource Record System, COMDTINST 1080.10 (series) (CAC Required)
- Coast Guard Pay Manual, COMDTINST M7220.29 (series) (CAC Required)
- Coast Guard Supplement to the Joint Travel Regulations Manual, COMDTINST M4600.17 (series)
- U. S. Coast Guard Certifying and Disbursing Manual, COMDTINS M7210.1 (series) (CAC Required)
- The Coast Guard Correspondence Manual, COMDTINST M5216.4 (series) (CAC Required)
- Coast Guard Housing Manual, COMDTINST M11101.13 (series) (CAC Required)
- Coast Guard Military Medals and Awards Manual, COMDTINST M1650.25 (series) (CAC Required)
- Coast Guard Recruiting Manual, COMDTINST M1100.2 (series) (CAC Required)
- Discipline and Conduct, COMDTINST M1600.2 (CAC Required)
- Enlistments, Evaluations, and Advancements, COMDTINST M1000.2 (series) (CAC Required)
- Military Assignments and Authorized Absences, COMDTINST M1000.8 (series) (CAC Required)
- Military Bonus Programs, COMDTINST M7220.2 (series) (CAC Required)
- Military Civil and Dependent Affairs, COMDTINST M1700.1 (CAC Required)
- Military Substance Abuse and Behavioral Addiction Program, COMDTINST 1000.10B (CAC Required)
- Military Personnel Casualties and Decedent Affairs, COMDTINST M1770.9 (series) (CAC Required)
- Military Separations, COMDTINST M1000.4C (CAC Required)
- Military Qualifications and Insignia, COMDTINST M1200.1 (CAC Required)
- Military Justice Manual, COMDTINST M5810.1 (series) (CAC Required)
- Officer Accessions, Evaluations, and Promotions, COMDTINST M1000.3 (series) (CAC Required)
- Pregnancy in the Coast Guard, COMDTINST 1000.9 (CAC Required)
- Temporary Separations, COMDTINST M1040.6 (series) Please visit: Personnel Service Center (PSC) (CAC Required)
- Transition Assistance Program, COMDTINST 1900.2 (series) (CAC Required)
Reserve Specific (Commandant Issued)
Other Agencies
Forms & Worksheets
Newsletters
Duplicate Relocations Found in mLINQS from Unauthorized Manual Entries
There have been several duplicate PCS relocations found in mLINQS causing a plethora of issues.
AO’s and/or proxies should NOT be entering relocations manually in mLINQS without contacting PPC first (customer care ticket) as relocations should be processed from DA to mLINQS. Below are the steps to take if a relocation has not processed from DA to mLINQS.
If the PCS relocation has been put in a “ready” status in DA and is not found in mLINQS :
- Contact PPC customer care via trouble ticket subject “re-submit to mLINQS” and PPC will manually re-submit this relocation over to mLINQS.
- If PPC cannot process this relocation over to mLINQS due to a systems error, we will work with the AO on manual entry.
- Relocations input using the legacy process should still submit a ticket to finish those claims using the legacy process calculator method. Only if they have already started using the legacy process.
- Any manual input relocations into mLINQS outside of this process will require an AO/proxy re-training and possible revocation of elevated permissions.
RETIRED PAY
PPC is addressing a processing delay due to systematic issues and a shortage of personnel. This is causing a delay in response efforts for VA offsets, AEWs, CRDP, and CRSC disability. You remain our primary concern. We want to assure you that we are fully committed to resolving these issues promptly and handling your cases with utmost care and accuracy.