Retired Direct Access Global Pay Self Service

U. S. Coast Guard Pay & Personnel Center

2019 Novel Coronavirus (COVID-19)

Retiree and Annuitant News

WINTER 2021 LONG BLUE LINE MAILING Direct Access System Limited Availability Extended Until 5 January CORRECTION TO GUIDANCE ON PAYMENT OF “TRICARE SELECT” ENROLLMENT FEES THE LONG BLUE LINE, FALL 2020 - YOUR RETIREE NEWSLETTER & MORE SUMMER 2020 LONG BLUE LINE

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Contact PPC (RAS)

Mailing address:

Commanding Officer (RAS)
U.S. Coast Guard
Pay & Personnel Center
444 S. E. Quincy St.
Topeka, KS 66683-3591

Telephone

(866) 772-8724
(785) 339-2200

Self-Service

https://hcm.direct-access.us/

DA User Guides

EMail a Trouble-Ticket

PPC-DG-CustomerCare@uscg.mil (Note: All PPC customer inquiries are now directed to Customer Care. Please make note of this e-mail address. The old RAS e-mail address is no longer used for customer inquiries. Thank you.)

Retiree & Annuitant Services (RAS) Branch

Retiree/Annuitant Customer Service

Submit all customer inquiries to PPC Customer Care by calling 1-866-772-8724 or (785) 339-2200. Telephone support is provided 0730 to 1600 (Central Time), Monday through Friday. We will also receive your request via e-mail sent to "PPC-DG-CustomerCare@uscg.mil". PPC is closed federal holidays.

Be sure to visit our branch news page for retiree-related news updates.

Introduction

The most convenient way to view your Retiree/Annuitant Payslip and manage your account is through Direct-Access Self-Service, our online account management system. Direct-Access Self-Service provides faster service, security, accessibility and reliability to all PPC (RAS) customers worldwide.

Sign into Direct Access

End of Year Tax Forms

The IRS 1099-R, Distributions From Pensions, Annuities, Retirement or Profit-Sharing Plans, IRAs, Insurance Contracts, etc, forms are now available in Direct Access Self Service. The 1099-R forms will be mailed, to those who haven't opted out of receiving hard copies, no later than 31 January 2020. The forms are produced on standard 8 1/2 x 11 paper and mailed in a standard, privacy tinted window envelope. The envelope will have a PPC's return address and the form is printed with the text "Important Tax Information Enclosed" which shows through the window on the envelope.

The 1095-B, Health Coverage, forms are also available (via Direct Access Self Service). They will not be mailed this year. IRS Notice 2019-63 (page 7) eliminates the requirement to provide Form 1095-B/C because these forms are not needed to file income tax returns for 2019. Paragraph B on page 7 of the IRS Notice states, “an individual does not need the information on Form 1095-B/C in order to compute his or her federal tax liability or file an income tax return with the Service.”

The IRS Notice further requires us to provide Form 1095-B/C to our service members, retirees and annuitants should you still desire to receive one. Service members, retirees and annuitants who are unable to access or print their 1095-B/C from Direct Access shall submit an e-mail request directly to PPC Customer Care (ppc-dg-customercare@uscg.mil) with the following information: First and last name, employee ID, complete home address, and e-mail address. PPC will send the requested form to the taxpayer only, at the e-mail address (preferred) or mailing address provided. The form will be mailed within 30 business days. Separated members, retirees, and annuitants have the option of requesting 1095 forms by mail, see below*.

Tax forms can be viewed and printed using Direct Access Self-Service. Follow the procedures in the user guides linked below:

Retiree View, print or save your IRS Form 1099-R/1095

Corrections to the IRS Form 1095 can only be made by the Defense Manpower Data Center (DMDC) through the Defense Enrollment Eligibility Reporting System (DEERS). Members must go to an ID card facility to have information updated in DEERS. PPC will produce corrected forms once received from DMDC and will deliver to the member according to the delivery method elected.

*Options for requesting a 1095-B for retirees and annuitants: Remember, the 1095-B is not required to file your federal income tax return. Please allow 30 days to process your request.

You can mail a request to:

Commanding Officer (RAS)
U.S. Coast Guard
Pay & Personnel Center
444 S. E. Quincy St.
Topeka, KS 66683-3591

Your request must include:

Your Name: First, Middle, Last
E-mail
Employee ID #
Mailing Address
Date of Birth
Branch of Service (USCG/NOAA/USPHS)
Date of Retirement of Separation
Pay Grade at Retirement of Separation

Please call PPC Customer Care at 866-772-8724 if you have any questions.

User Guides (In PDF File Format)

The following guides and tutorials will help familiarize you with software applications in Direct Access Self Service:

Password Reset Guidance

During a recent Direct Access (DA) system upgrade, the forgot password security question "What is your mother's maiden name?" was disabled in DA to reduce the possibility of a compromise of personally identifiable information (PII). For users who originally chose this as a security question, the hint question will now default to "What town were you born in?" but the ANSWER has NOT changed from what the user originally established for "What is your mother's maiden name?"

For those who have tried to use the Forgot Password feature and have been locked out of DA, please email PPC-DG-CustomerCare@uscg.mil to request a temporary password. Once logged into DA, you will need to follow the user guide below to change your security question, answer, or both.

It is recommended that users who originally selected "What is your mother's maiden name?" as their Forgot Password security question, log into DA and follow the user guide below to change the security question, answer, or both.

Password Reset Guide.

Topic	Procedure Guide (PDF)	Video Tutorial
Initial Direct Access Sign On - Logon for the first time and change your password, add your email address and setup the forgotten password reset feature If you retired (or became entitled to SBP/FSPA) prior to 1 April 2018 - Send an email to ppc-dg-customercare@uscg.mil asking for your account to be established. The initial password in the guide won't work until setup by PPC. If you retired (or became entitled to SBP/FSPA) on or after 1 April 2018 - follow the steps in the guide for your initial password.	06/24/2019	06/21/2019 (Also see Password Change/Reset, below) Compatible Browsers & Turn Off Pop-Up Blockers 07/09/2019
Allotments - Start, Stop, or Change Allotments	05/07/2019	Start Allotment 06/03/2019 View/Change Allotment 06/03/2019 Stop Allotment 06/03/2019
Mailing Address - View or Change Mailing Address	05/07/2019	09/04/2019
Phone Numbers - View, Add or Delete My Phone Numbers	05/07/2019	06/28/2019
Email Address - View, Add, or Delete My Email Address	05/07/2019	09/11/2019
Final Pay - View Final Pay Beneficiaries	05/07/2019	07/09/2019
Pay Delivery - Make changes to your direct deposit information	05/07/2019	05/30/2019
Password Reset - Change Password / Use Forgot Password (Part of Initial Logon Guide)	04/19/2019	06/24/2019 Change PW 06/24/2019 Forgot PW
Tax Withholding - Change your Federal and/or State Income Tax Withholding Caution: Please review the guidance for completing the "Other Adjustments" section very carefully. It is recommend to consult a tax specialist prior to completing this area. Step 4: Other Adjustments – *(These fields (a,b,&c) can, and in most cases, be left blank)* (a) Other Income (NOT FROM OTHER JOBS) – this should be the total of your other estimated income for the year, if any (whole number only with no decimal). See NOTE. (b) Deductions – if you expect to claim deductions other than the basic standard deduction and want to reduce your tax withholding to account for these, enter the amount here (Page 3, Line 5 of 2020 W-4). (c) Extra Withholding – Enter in this step any additional tax you want withheld from your pay each pay period (whole number only with no decimal). NOTE: Do NOT enter income from other jobs where that income is already taxed. For more information on taxable income and extra withholdings, see IRS Pub. 505: Tax Withholding and Estimated Tax guide.	08/11/2026	05/30/2019
Tax Statements - View, print or save your IRS Form 1099R/1095	05/07/2019	07/09/2019
Pay Slips - View, print or save your Pay Slip/Retiree Account Statement	05/07/2019	07/09/2019
Pay Slip Mailings and Newsletter Mailings - Elect to discontinue receiving Pay Slips or Newsletters by mail	06/04/2019	05/30/2019

Forgot Password?

If you've already setup your account per the instructions above but you've forgotten your password just follow these steps to reset it:

Go to https://hcm.direct-access.us click "Forgot My Password."
Enter your User ID and click the Continue button.
Note: If your account is not setup, an error message will display. You will need to contact PPC and request a new password. Call 1-866-772-8724 to speak to a Customer Service Representative.
If your account is properly setup (You have entered your e-mail address and setup a security question and response) the system will send a password reset link via email.
Note: If the e-mail address associated with your account is no longer valid or if you have forgotten the answer to your security question, you will need to contact PPC and request a new password. Call 1-866-772-8724 to speak to a Customer Service Representative.
Follow the instructions in the email to access the password reset page.

If you have trouble, call PPC at 1-866-772-8724 to speak to a Customer Service Representative. You may also contact us via e-mail to ppc-dg-customercare@uscg.mil.

How to Access Your Direct-Access Self Service Account

First Time User?

If you're new to Self Service here's how to get started:

If you retired prior to 1 April 2018 - Send an email to ppc-dg-customercare@uscg.mil asking for your account to be established.

If you retired on or after 1 April 2018 - follow these steps:

Download and read the First Time Logon Guide or watch this video tutorial for Retired Pay guide. It will provide you with the information you need to logon and setup your self service account. After reading the guide you will know that:

Your User ID is your Employee ID number
Your first time use password is THeUSCG + last 4 of your SSN @ four digit birth year. For example, if the last 4 digits of your SSN are 1234 and you were born in 1956, your default password is THeUSCG1234@1956.
Your password is case sensitive, so be sure to capitalize the CG when you type it in.
You must change your password from the default the first time you login.
1. Global Pay passwords must:
  1. Be between 15 and 32 characters long:
  2. Include at least 1 number, and
  3. Have at least 1 special character. For example, ! @ # $ % & * ( ) - + \ | [ { ] } ; : / ? .
2. Passwords are case sensitive. You should use both lowercase and capital letters in your password.
3. Your password cannot be the same as your User ID.
4. Don't use passwords that are based on personal or any other type of information that can be easily accessed or guessed such as your address or children's names.
You must select a Security Question and provide an answer to be used in the event you forget your password.
You must provide an e-mail address to be used with your account.

System Requirements:

A PC or MAC desktop or laptop computer. Tablets and mobile phones are not supported.
An Internet web browser must be installed. The web browser must be the most current, up-to-date, version available for your operating system. Current versions of the following web browsers are known to work with Direct Access: Chrome, Microsoft Edge, Firefox, and Internet Explorer.
Adobe Acrobat Reader must be installed in order to view payslips, tax forms, and other files generated in portable document format (PDF). Visit https://get.adobe.com/reader/ to download and install Acrobat Reader. The program is free.
“Pop-Up blockers” must be disabled in order to view payslips and tax forms. Follow the instructions for your installed web browser to disable the Pop-Up blocker.

Sign into Direct Access