USCG Pay & Personnel Center

Direct Access User Guides Retiree Self-Service E-Gov Travel System (ETS)

Personnel & Pay Procedures Manual TTP PPCINST M1000.2B

PERSONNEL & PAY PROCEDURES MANUAL (PPPM) IS MOVING

In anticipation of upcoming changes to the USCG Website and to better align with policy and security, the Personnel & Pay Procedures Manual (PPPM) will be moving to the CG Portal on the designated PPC SharePoint page effective June 30, 2025, and the public website page and contents will be removed permanently. A PPPM SharePoint page has been created and can be found in the PPC SharePoint menu Pay & Personnel Center (PPC), Topeka, KS or accessed directly by using the following link: PPC Innovation, Procedures & Governance

Please visit the PROCEDURES page from the IPG SharePoint: PPC Procedures

Both the PPC Website page and the PPC SharePoint page will be available during the transition though June. The PPPM TAB will be removed from the YN GO KIT on June 30, 2025, as well.

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PPC Mailing Address:

Commanding Officer (RAS)
U.S. Coast Guard
Pay & Personnel Center
444 S. E. Quincy St.
Topeka, KS 66683-3591

Customer Support Telephone:

PPC Customer Service

Personnel/Administrative Issues (not related to DA technical issues).

(866) 772-8724
7:30AM - 4:00PM (Central time) M-F

C5I Service Center Product Support Service Desk

Assistance with Password Resets, Logon Assistance, or Other DA Technical Issues.

(800) 821-7081
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E-Mail:

PPC Customer Service: PPC-DG-CustomerCare@uscg.mil

C5I Service Center: SMB-USCG-KerWV-ProductSupportSD@uscg.mil

PPC Web Content Manager

Personnel & Pay Procedures Manual TTP Chapters and Sections

CAC ACCESS REQUIRED

This publication establishes personnel and pay procedures. It provides procedures to field units on how and when to report personnel actions to the P&A Office so that personnel information is quickly and accurately entered into Direct Access (DA). This publication describes the United States Coast Guard (USCG) pay and personnel systems and the standards applied to using them. The intended audience of this TTP publication is all USCG commands and members.

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Chapter 1: Introduction

Section A: Introduction
Section B: Notes, Cautions, and Warnings

Chapter 2: Systems Overview

Section A: Responsible Entities
Section B: Information Flow and Timelines
Section C: Coordination of P&A Offices
Section D: Contacting Pay and Personnel Center (PPC)
Section E: Signature of Responsible Officer
Section F: Document Processing Standards
Section G: Direct Access User Roles
Section H: The Travel Claim Process and Responsibilities
Section I: ETS Records Maintenance
Section J: moveLINQ by mLINQS
Section K: ETS Account for Non-Coast Guard Travelers

Chapter 3: Accessions and Separations

Section A: Types of Accessions

Section B: Process for Accessions

Section C: Recalled Retired Members

Section D: Separation Processing Classification

Section E: Request for Expedited Separation

Section F: Active Duty Separation Processing

Section G: Disability Retirements

Section H: Reserve Retirement Processing

Section I: Enlisted to Cadet Status Processing

Section J: Separation & Retirement POET Processing

Section K: Cancellation of Approved Separation Order

Section L: SELRES Separations

Section M: Discharge of SELRES for Non-Participation

Section N: Standard Separation Letters

Section O: Statement of Service Letter for Civilian Appointment

Chapter 4: Movement of Personnel

Section A: PCS/TEMDUINS Orders
Section B: How to Prepare NATO Travel Orders
Section C: Designation of Ports of Embarkation, Ports of Debarkation and Vehicle Processing Centers
Section D: PCS Departing
Section E: Reimbursement of Vehicle Transportation within CONUS
Section F: Reimbursement for the Use of More than Two POVs
Section G: Authorization to Ship a POV within CONUS due to Medical or Insufficient Time to Drive
Section H: PCS Reporting
Section I: Temporary Lodging Allowance (TLA) Claims
Section J: Temporary Duty (TDY)
Section K: Blanket Travel Orders
Section L: Leave and Liberty Combined with TDY Travel
Section M: Pay Entitlements Affected by TDY
Section N: TDY
Section O: Reimbursement Methods
Section P: Premium-Class Travel Request
Section Q: Evacuation
Section R: Other Forms of Written Orders
Section S: Amendments to Orders
Section T: Accounting Data
Section U: Invitational Travel and Dependent Claims
Section V: ETS Audits (Reviews)
Section W: Patrol Forces Southwest Asia (PATFORSWA)

Chapter 5: Career Development

Section A: Enlisted Advancements

Section B: Chief Warrant Officer (CWO) Appointments

Section C: Education and Test Results

Section D: Medals, Awards, Competencies and Insignias

Section E: Montgomery GI Bill - Active Duty (MGIB-AD) Program

Section F: Post-9/11 GI Bill Program

Section G: Montgomery GI Bill - Selected Reserve (MGIB-SR)

Chapter 6: Personnel Administration

Section A: Designation of Beneficiaries and Record of Emergency Data
Section B: Servicemembers' Group Life Insurance (SGLI)
Section C: Family Servicemembers' Group Life Insurance (FSGLI)
Section D: Emergency Contacts
Section E: Casualty Reporting
Section F: Dependency Information
Section G: BAH/Dependency Data
Section H: TRICARE Dental Program
Section I: Defense Enrollment Eligibility Reporting System (DEERS)
Section J: Requesting a Statement of Creditable Service (SOCS)/Statement of Creditable Sea Service (SOCSS)
Section K: Requesting a Transcript of Sea Service (TOSS)
Section L: Personal Data Extract (PDE)
Section M: Possession of Firearms and Ammunition
Section N: Security Clearance
Section O: Issuance of Passports and Visas
Section P: Authorized Absences
Section Q: Leave Carried Over in Excess of 60 Days
Section R: Sale of Special Leave Accrual
Section S: Permissive Travel Authorization
Section T: Employment Verification
Section U: eResume
Section V: Assignment/Termination of Government Quarters
Section W: Corrections/Changes of Names, SSN, Date of Birth, Gender Marker or Minority Designator
Section X: Veterans Group Life Insurance (VGLI)

Chapter 7: Continuation of Service

Section A: Reenlistments and Voluntary Extensions/Re-extensions
Section B: Retention of Members
Section C: Active Duty Extensions for Reservists and Recall of Reservists or Retirees
Section D: Immediate Enlistment in the Coast Guard Reserve upon Discharge from the Active Coast Guard Component
Section E: Immediate Enlistment of Reserve Members on Extended Active Duty into the Regular Coast Guard

Chapter 8: Payment of Personnel

Section A: Notification of Pay
Section B: Types of Payments
Section C: Payment of Mobile Unit Personnel
Section D: Special and Incentive Pay
Section E: Allowances
Section F: Savings Deposit Program
Section G: Bonuses
Section H: Allotments
Section I: Taxes
Section J: Thrift Savings Plan (TSP)
Section K: Debt Collections
Section L: Remissions and Waivers
Section M: Computation of Service

Chapter 9: Performance and Discipline

Section A: Performance
Section B: Discipline

Chapter 10: Reserve Activities

Section A: Electronic Based Distributed Learning (EBDL)
Section B: Inactive Duty Orders
Section C: Active Duty for Training – Annual Training (ADT-AT)
Section D: Reserve Mobilization
Section E: Title 14
Section F: All Other Active Duty Orders
Section G: Waiver of Pension/Disability Compensation or Retired Pay
Section H: Reserve Retirement Points Statement
Section I: Reserve Incapacitation Benefits Processing
Section J: Reserve Component Category (RCC) Change
Section K: Summary of Reserve Order Types and Recall Requirements and Limitations

Chapter 11: Governance - Audits and Reports

Section A: Auditing Standard Pay Transactions

Section B: Reserve Inactive Duty for Training (IDT) Pay Validation Procedures

Section C: Quality Assurance Tool

Section D: Report Standards

Section E: ADMIN, P&A/SPO Standards and Timelines

APPENDIX A: Checklists

Section A: Reserve Orders
Section B: Re-enlistments and Extensions
Section C: Add/Update/Change Dependents
Sections D: Good Conduct
Section E: Discharge/Separations/Retirement

FILLABLE CHECKLISTS:

Reserve Orders Checklist Fillable
Re-enlistments Extensions Checklist Fillable
Add or Remove Dependent Checklist Fillable
Good Conduct Fillable
Discharge/Separations/Retirement Checklists Fillable

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