U. S. Coast Guard Pay & Personnel Center
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Commanding Officer (Staff Symbol)
U.S. Coast Guard
Pay & Personnel Center
444 S. E. Quincy St.
Topeka, KS 66683-3591
For E-Gov Travel Sys (ETS) Call the
hotline: 1-866-800-USCG (8724)
This page lists Forms and Worksheets referenced in the Personnel and Pay Procedures Manual. These forms and worksheets are now published independently of the manual. This allows us to effect needed changes and updates without waiting for a published change to the manual.
This page also provides links to some frequently used forms from Other Government Agencies and Coast Guard (CG) forms.
Click on the form number. The form will open in Adobe Acrobat, fill in fields and print the form. PLEASE NOTE: Many people will try opening a PDF form and find that they get an error that says "Please wait." This is not a problem with the form but has to do with the set-up of your computer's browser as the default for opening Adobe Acrobat forms. Many computers use the web browser as the default for opening Adobe forms, but the browser cannot handle the macros built into the form. The simple solution to this problem is to save the form to your computer and then open the form in Acrobat DC. This allows full functionality. Follow these instructions for opening the DD-2656 and other advanced PDF forms.
Adobe Acrobat (.pdf) forms: You need Adobe's free reader program to open Acrobat forms, visit the Adobe web site http://get.adobe.com/reader/ to download the program.
Printing Forms: If you experience any printing problems, please be sure you are using the printer icon (picture of a printer) in the Adobe Acrobat Reader tool bar and not the printer icon in the Internet Explorer tool bar.
Per ALCGPSC message 141/15, new, interim, versions of the Direct Access User Role Designation, CG Form 7421B ;and the ;T-PAX/WINIATS User Access Authorization/CG Form 7421A are now available. These versions removed the "fax" number and replaced it with e-mail buttons. The forms are designed for electronic signatures. Do not print and sign the forms, they must be submitted using the "Click-Here - Email form to PPC" button next to the authorizing official's signature field in block.
The forms provide for electronic routing from the user to the authorizing official. The user will complete the form, attach any required supporting documents and electronically sign the form. The "Click Here - Email form to AO" button will open an e-mail, the user will enter the AO's e-mail address and forward the form for approval.
Visit the CG-612 Directives and Publications Division Coast Guard (CG) Authorized Forms page to download Coast Guard (CG) forms.
Note: If you receive this message when opening a form, try downloading the form (right-click on the link) and opening it in Acrobat Reader. Follow these instructions for opening the DD-2656 and other advanced PDF forms.
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Here are direct links the most frequently used pay and personnel forms and worksheets. Visit the CG-612 Directives and Publications Division Coast Guard (CG) Authorized Forms page to download other Coast Guard (CG) forms not listed below.
Note: Per the CG Pay Manual, Servicing Personnel Offices (SPO) shall only approve requests for advance pay of up to one month if applicants meet the conditions in paragraph 2 of the message. Any request for two or three months advance pay must be approved by the member's commanding officer in consideration of the guidelines in paragraphs 3.A through 3.E of the message. PCS travel and transportation advances are limited to 80% of the estimated travel and transportation costs to include MALT, per diem, DLA, and TLE. Payment must not be made more than 30 days before the member detaches, except under extenuating circumstances (e.g., member moves dependents before detaching).
Designation of Persons Authorized to Direct Disposition of Remains
Per the National Defense Authorization Act 2012 signed by the President on 31 Dec, the "Designation of Persons Authorized to Direct Disposition of Remains of Members of the Armed Services" (PADD) is now a "member-designated" benefit. As outlined in ALCOAST 427/08 only spouse, adult child, parent or adult sibling were allowed to be designated. If none were known or alive then any relative may have been designated, or finally, a close friend. The new law allows members to designate any person of choice.
No one is required to change any PADD designation as a result of the change in law or to update their form CG-2020D at this time. Existing PADD designations for someone other than a relative--which actually should not have been accepted at the time--will now be acceptable, no update needed. The change supports every Coast Guard member who has reason to designate a PADD other than a relative.
The Personnel Service Center (PSC) is in the process of updating the designation form and will be promulgating an ALCOAST once the revised form is approved.
Note: If a member has a spouse but designates a person other than the spouse to receive all or a portion of the death gratuity pay, the member's Commanding Officer is required to notify the spouse, in writing, about the designation. Here is a template (in MS Word format) for the Memo to notify the member's spouse.
Note: Also complete DD Form 2367, Individual Overseas Housing Allowance (OHA) Report, if entitled to OHA.
Career Intentions Worksheet
Note: CG-Form 2045, Career Intentions Worksheet, has been updated to allow Command Approvers to electronically submit the approved form via email through a "Submit Button" at the bottom of the page. The new popup email automatically populates the Interservice Transfer Team's ISTT email address in the cc line providing them immediate notification of a member's intention to separate. Giving them this visibility will provide for greater communication between the ISTT and a separating member helping them to understand all the benefits to affiliating with the Reserves after they separate.
Note: Use the Submit button for final submissions only! Command approvers will enter the email address for the Servicing Personnel Office for the unit in the "To" line of the message generated by the form. Do not submit unapproved forms to the Interservice Transfer Team.
TDY Travel Request/Authorization Worksheet
Note: Update is in the pipeline. There are several web links on the form that no longer function. Here are the updated links:
Family Subsistence Supplemental Allowance (FSSA) Application
Noted: After September 30, 2016, a member is eligible for a supplemental subsistence allowance only if the member is serving outside the United States, the Commonwealth of Puerto Rico, the United States Virgin Islands, or Guam.
PPC is changing from using the CG-4700 Form, Coast Guard, PHS, & NOAA Retired Pay Account Worksheet and Survivor Benefit Plan Election, to using the DD Form 2656, Data for Payment of Retired Personnel. Please see "Coast Guard adopts DoD form for retired pay accounts" for more information and a link for the DD-2656.
PLEASE NOTE: Many people will try opening a PDF form and find that they get an error that says "Please wait." Follow these instructions for opening the DD-2656 and other advanced PDF forms.
Note: Use this worksheet in lieu of completing the SPO Endorsement (Item 10.K) on the PCS Reporting worksheet (CG-2005)
Direct Access User Role Designation
Note: Due to this form's advanced features it must be filled in using Acrobat Reader DC. Please download the form and open it with Acrobat Reader DC to fill it in. You will not be able to complete the form using the PDF viewer in the Chrome browser.
Department of Defense (DD) (Links will open a page on the DoD forms page where you will find the link to the actual form)
*Discharge certificates are limited distribution forms. They are not available on the internet. Only Servicing Personnel Offices (SPOs) and Personnel and Administrative (P&A) Offices are authorized to possess the templates. Download the certificates file from https://cg.portal.uscg.mil/communities/yns/YN/CERTIFICATES/DISCHARGE%20CERT. If you are not a member of the YNs CG Portal Community you can use the links on the main page (https://cg.portal.uscg.mil/communities/yns/SitePages/Home.aspx) to request membership.
PLEASE NOTE: Many people will try opening a PDF form and find that they get an error that says "Please wait." This is not a problem with the form but has to do with the set-up of your computer's browser as the default for opening Adobe Acrobat forms. Many computers use the web browser as the default for opening Adobe forms, but the browser cannot handle the macros built into the form. The simple solution to this problem is to save the form to your computer and then open the form in Acrobat DC. This allows full functionality. Follow these instructions for opening the DD-2656 and other advanced PDF forms.
Department of Homeland Security:
Note: If you are in any uniformed service and you have full-time SGLI coverage; use the SGLI Online Enrollment System (SOES) (under the Benefits Tab, click Life Insurance SOES - SGLI Online Enrollment System.) to:
The health-related questions (SGLV-8286, Item 4, About Your Health or SGLV-8286A, Part III - Spouse Information) on the forms are only required to be completed when the member has previously declined coverage or elected coverage for a reduced amount and wants to reinstate or increase coverage. Please refer Chapter 5, Section A, of the Personnel and Pay Procedures Manual, for additional information on completing forms SGLV-8286 and SGLV-8286A.
Sept. 7, 2021
Reminder: Beginning January 1, 2022, PPC (RAS) will no longer accept Form CG-4700
CG Form 4700, Coast Guard, PHS & NOAA Retired Pay Account Worksheet and Survivor Benefit Plan Election is being phased out. Coast Guard, PHS and NOAA personnel will join their DoD counterparts and begin using DD Form 2656, Data for Payment of Retired Personnel to establish their retired pay accounts at the Pay & Personnel Center.
Aug. 19, 2021
Enlisted Evaluation Report Forms (CG-3788A-G) Revised
CG-PSC-EPM has revised the Enlisted Evaluation Report Forms (CG-3788A-G). The August 2021 editions of the new forms are now available.
June 11, 2021
New Edition of the BAH/Housing Worksheet, CG-2025
The BAH/Housing Worksheet, CG-2025, has been revised. The issue with digital signatures and locking fields is resolved.
May 26, 2021
How to open the DD-2656 and other advanced PDF forms on a CG standard workstation.
Many people will try opening a PDF form and find that they get an error that says "Please wait." This is not a problem with the form but has to do with the set-up of your computer's browser as the default for opening Adobe Acrobat forms. Many computers use the browser's built-in PDF viewer as the default for opening Adobe forms, but the browser's viewer cannot handle the macros built into the form. The simple solution to this problem is to save the form to your computer and then open the form by starting Acrobat Reader DC (from the start menu) and use it to open the form from its saved location. This should open the form in Adobe Acrobat Reader DC rather than your browser, allowing full functionality.
May 13, 2021
New Edition of the Family Separation Allowance Worksheet, CG-2035, Issued
The May 2021 edition of the Family Separation Allowance Worksheet is now available for use.