Aug. 29, 2018 —
There have been multiple members this assignment season who received erroneous counseling in regards to being reimbursed the costs to ship a Privately Owned Vehicle (POV) within the Continental United States (CONUS) incident to a Permanent Change of Station (PCS). There are normally only two situations when members are authorized to ship a POV within CONUS.
First Situation which DOES NOT REQUIRE Authorization by COMDT (CG-1332) but must be annotated on the member’s PCS Order:
In accordance with the Joint Travel Regulations (JTR), par. 052902 and the Coast Guard Supplement to the JTR (CGS-JFTR) COMDTINST M4600.17 (series), par. 5414, a member with dependents relocating incident to a PCS within CONUS, may be reimbursed for personally procured transportation of one POV provided all of the following apply:
- The household possesses more than one POV to be relocated to the new PDS;
- The household then travels at one time in one POV, this would include members married to members;
- Commercial transportation is not used by member or any dependents;
- Member personally procures POV transportation, NOT through Government contract;
- Member is financially responsible for all excess cost/additional expenses associated with POV transportation;
- PCS orders must be annotated to authorize transportation to include the maximum reimbursement computation. Computations examples are available on DTMO’s website https://www.defensetravel.dod.mil/Docs/CE-MPDT-13.pdf.
Refer to the Personnel & Pay Procedures Manual, PPCINST M1000.2 (series), Section 2.A.11, for additional procedural guidance to include how to file a claim for a member who personally procures a POV shipment within CONUS.
Second Situation which REQUIRES Prior Authorization by COMDT (CG-1332):
In accordance with the JTR, par. 052901 and CGS-JFTR, par. 5416, a member who is physically unable to drive or has insufficient time to drive and report to the new PDS may be authorized to ship a POV by COMDT (CG-1332).
One of the conditions must be met before requesting authorization from COMDT (CG-1332):
1) The member is physically unable to drive as documented by a competent medical authority (i.e., a licensed medical practitioner); or
2) There is insufficient time for the member to drive and report to the new PDS as ordered. An endorsement is required from the departing and reporting commands stating that the member is unable to take the applicable travel time to safely travel by POV because of operational reasons.
Note: A dependent’s inability to drive does not satisfy this criterion.
The command from which the member is departing shall submit the request with the endorsement from the reporting command (if applicable) or medical documents (if applicable) for authorization to Commandant (CG-1332) well in advance of the members planned departure date. There is no authority within the JTR to approve requests after the fact. Reimbursement for Personally Procured transportation of a POV is not authorized under this situation, shipment of a POV must be contracted through the Government with the Transportation Officer.
Requests shall be submitted by memo to firstname.lastname@example.org.