U. S. Coast Guard Pay & Personnel Center
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Commanding Officer (Staff Symbol)
U.S. Coast Guard
Pay & Personnel Center
444 S. E. Quincy St.
Topeka, KS 66683-3591
R 192050Z OCT 20
FM COMDT COGARD WASHINGTON DC//CG-83//
SUBJ: DATA MIGRATION FOR TEMPORARY DUTY (TDY) TRAVEL ORDERS
A. Financial Resource Management Manual (FRMM), COMDTINST M7100.3 (Series)
B. Coast Guard Supplemental to Joint Federal Travel Regulations, Volume 1, (CGS-JFTR),
COMDTINST M4600.17 (Series)
1. This message provides guidance on Document Type (DT) 11 and DT 13 Travel Orders for Fiscal Year
2021 (FY21). The guidance is necessary to mitigate known issues with travel orders and to prepare
travel orders with open obligations for migration from the Core Accounting System (CAS) to the new
Financial Systems Modernization Solution (FSMS), which is scheduled to go live at the outset of
FY22. As part of the ongoing work to prepare data for FSMS, the CG-86 Data Migration Team
conducted a Mock data migration event to test transfer obligations, including travel obligations,
into FSMS. Travel obligations failed to transmit at an extremely high rate due to several factors,
A. Units obligating travel in the Miscellaneous Obligation Module in FPD
B. Units missing attributes when obligating travel in the Requisitions Module in FPD
2. Effective immediately in FY21, users shall comply with the following guidance:
A. MODULES: Users are PROHIBITED from using the FPD – Simplified Acquisition –
Miscellaneous Module to create DT11 and DT13 travel obligations. Instead, units
shall obligate travel utilizing the FPD - Requisitions - Travel Orders Module for
all DT11 and DT13 travel orders. The only exceptions are Reserve Orders
and A/C school orders, which are done in Direct Access and transmit to FPD via the
Miscellaneous Obligation Module.
B. ATTRIBUTES: Users shall enter data into all mandatory fields in FPD, and the following
additional attributes shall be on the TONO to ensure proper migration from CAS to FSMS:
(1) Employee ID: EMPLIDs shall be entered in the SSN block
(2) Travel Dates: FPD allows the travel date fields to be entered only for DT 13. For
DT 11, Users shall enter the travel dates (To and From) in the travel purpose field.
C. EFFECTIVE DATE: Users are PROHIBITED from changing the Effective Date to match the Travel
Date. The Effective Date, which is located in the line of accounting, is the date the orders
are approved and obligated. Changing this date to a future effective date will cause the
TONO to sit in the CAS outbox and will not obligate in CAS until that date. Per
reference A, estimated obligations are recorded when the travel orders are approved.
3. At the end of FY19, the USCG had approximately 17,000 TONOs with open obligations.
To successfully migrate data for FSMS go live, the USCG must significantly reduce the number
of travel orders with open obligations before the end of FY21. To do so, users shall employ these
A. Ensure proper weekly Program Element Status (PES) reconciliation is performed and errors
are corrected in a timely manner.
B. Continuously monitor open obligations, and de-obligate travel orders when they are
identified as no longer needed.
C. Per reference A, enter and approve TDY travel orders no earlier than a month prior
to expected travel start date.
D. Per reference A, promptly adjust (up or down) recorded TDY travel order estimated
obligations to match the total amount to be paid prior to approval in TPAX.
E. Per reference B, ensure travelers file travel claims within 3 business days after
travel end date.
4. Auto de-obligation will continue to run monthly during FY21. The auto de-obligation
process for DT 11 and DT 13 will de-obligate travel documents 90 days after the last transaction.
This does not relieve the financial community of ensuring de-obligations are done promptly
when the obligation is deemed no longer needed.
5. A listing of travel obligations validated as “No Longer Needed” in the Open Obligation
Validation Application (OOVA) will be provided to FINCEN quarterly and de-obligated
6. Internet release is authorized.
7. CAPT J. S. Swanson, Chief, CG-83, sends.