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Pay & Personnel News Updates from our Branches

Fiscal Year 2022 Reserve Active Duty for Training Scheduling Requirements

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ALCOAST 317/21

R 081949Z SEP 21
FM COMDT COGARD WASHINGTON DC
TO ALCOAST
BT
UNCLAS
ALCOAST 317/21
SSIC 1570
SUBJ:  FY22 RESERVE ACTIVE DUTY FOR TRAINING (ADT) SCHEDULING 
REQUIREMENTS
A. Reserve Policy Manual, COMDTINST M1001.28 (series)
B. Reserve Duty Status and Participation Manual, COMDTINST M1001.2 
(series)
C. Financial Resource Management Manual (FRMM), COMDTINST M7100.3 
(series)
D. COMDT COGARD WASHINGTON DC 141630Z JUL 21/ALCOAST 254/21
1. This ALCOAST announces key deadlines Selected Reserve (SELRES) 
members and commands must adhere to when scheduling Active Duty for
Training (ADT) in FY22. Duty must be performed IAW REFs (A) through 
(C), along with related Reserve Instructions and Manuals, or 
may be subject to recoupment.
2. A ready Reserve Component (RC) is key to strengthening national
preparedness, resilience, and maintaining the Coast Guard's
relevance and ability to respond to contingencies. It requires
leadership to create an environment that enables reservists’
competency attainment. Commands and supervisors should forecast 
unit training plans and link them to ADT schedules well in advance 
to maximize SELRES training opportunities and resulting competency 
attainment. 
3. SELRES members may complete ADT throughout FY22 (from 01 
October 2021 to 30 September 2022) if the requested ADT has been
approved and scheduled in Direct Access by the established deadline
below. Particular attention should be paid to the critical dates and 
scheduling deadlines in Paragraph 8 below to ensure requested orders 
are funded. Scheduling deadlines are intended to promote unit-level 
planning that supports both operational and financial management
needs.
4. FY22 Active Duty Training – Other Training Duty (ADT-OTD) policy: 
COMDT (CG-R82) anticipates limited ADT-OTD funding to be available 
for FY22. No SELRES member is authorized to perform ADT-OTD until 
funds have been provided to, and duty is authorized by, the District 
(dxr)/PAC-13 funds manager. ADT-OTD must be prioritized for C-school 
quotas and structured training that leads to the completion of a 
billet-assigned competency. ADT-OTD orders exceeding 30 days, for
any reason not listed in Chapter 2.B.7.a, must be authorized by 
COMDT (CG-R82).
5. FY22 Initial Active Duty for Training (IADT) policy: IADT orders
for recruit training (boot camp, DEPOT, and A-school) may be 
entered, processed, and executed at any time during FY22. To ensure 
the correct generation of accounting data to charge the Reserve 
Training (RT) appropriation, IADT orders for SELRES members 
attending recruit training should be created and approved using 
the "RT" funding DEPTID 048357.
6. FY22 Active Duty Training - Annual Training (ADT-AT) policy:
   a. In FY22, SELRES members are authorized 12 days of ADT-AT
(exclusive of travel). SELRES members assigned to PSU, Naval Coastal 
Riverine Squadrons (CORIVRON) and Naval Coastal Riverine Groups 
(CORIVGRU) are authorized 15 days of ADT-AT (exclusive of travel).
   b. Per Chapter 3.B.1.r.(1) of REF (B), the AT requirement is met 
by the completion of Initial Active Duty Training (IADT), ADT-AT, 
and by Active Duty Other than for Training (ADOT) (e.g., Active Duty 
for Operational Support (ADOS), Extended Active Duty (EAD), as long 
as the duty is rating, specialty, or position related training. 
The duty may be performed through on-the-job training (OJT) or 
formal school completion. Members who enter the SELRES after 
completing 30 days or more of active duty are not obligated to, 
nor prohibited from, completing the 12 days ADT-AT requirement 
within the same fiscal year, or any other type of active duty, 
if funds are available and with District (dxr)/PAC-13 approval.
   c. Priority must be given to training for completion of billet-
assigned competencies, Watch Quarter and Station Bill (WQSB) 
qualifications, and advancement requirements. Commands and 
supervisors must ensure SELRES members coordinate ADT with C-school 
convening dates or other formal training. Only after completing 
all of these requirements may SELRES members request ADT for other 
professional development. Commands and supervisors must validate 
ADT requests against position competency requirements, as well as 
formal school schedules and available quotas in CG-TMS, to ensure 
SELRES members do not utilize their ADT prior to issuance of formal 
training orders.
   d. Per Chapter 2.B.7 of REF (B), District (dxr)/PAC-13 may issue 
ADT-AT (and ADT-OTD) orders in excess of 12 or 15 days for formal 
school attendance for rating or qualifications, subject to 
availability of funds.
   e. SELRES members (new accessions or members who RELAD from 
active duty) who affiliate at any time during FY22 are authorized 
to perform ADT subject to availability of funds.
   f. SELRES members who have submitted a Reserve Retirement 
Transfer Request (Form CG-2055A), or Change of Reserve Component 
Category (Form CG-1001), or who plan to separate or retire during 
FY22, are not authorized to perform ADT-AT or ADT-OTD unless duty 
is necessary to meet operational requirements or demands. This 
requirement must be validated by a Commanding Officer, Officer-in
-Charge, or an O-5 or above in the SELRES member’s chain of command, 
and is subject to funds availability and District (dxr)/PAC-13 
approval. 
   g. Non-consecutive ADT: ADT-AT is generally performed in 
consecutive days. Non-consecutive ADT-AT may be performed when 
a command determines the nature of the training allows its 
accomplishment in small increments or to accommodate attendance 
at formal training courses that are less than 12 days in duration. 
Non-consecutive orders must be approved by the servicing District 
(dxr)/PAC-13 and are subject to the availability of funds. When 
non-consecutive orders are authorized, travel allowances must be 
authorized IAW the Joint Travel Regulations. Prior to requesting 
non-consecutive ADT-AT orders, the SELRES member must receive 
approval from their command (Commanding Officer, Officer-in-Charge, 
or an O-5 or above). District (dxr)/PAC-13 should carefully consider 
the service need and identify any increased travel costs (in excess 
of consecutive ADT-AT orders) resulting from the non-consecutive 
duty.
7. ADT-AT Management Responsibilities:
   a. Accurate and timely management of ADT orders is a command 
and District (dxr)/PAC-13 responsibility. Reserve Activities 
User Guides are available at: 
(Copy and Paste URL Below into Browser)

http://www.dcms.uscg.mil/ppc/pd/da/ 

Senior Reserve Officers (SROs), Senior Enlisted Reserve Advisors 
(SERAs), and supervisors of SELRES members are highly encouraged 
to read these helpful materials.
   b. ADT orders must be scheduled in Direct Access no later than 
30 June 2022.
   c. Active duty orders must be generated in writing, in advance 
of SELRES members reporting for duty IAW Chapter 2.B.3 of REF (B). 
Orders should be issued at least 30 days before the scheduled duty 
to allow SELRES members time to provide notification to civilian
employers and family members.
   d. Supervisors and Travel Authorizing Officials must notify 
the funding District (dxr)/PAC-13 staff when a travel claim 
exceeds the funds authorized on orders in an “authorized” 
status or if there are changes impacting expenses related to 
entitlements. 
   e. Per REF (D), SELRES members must ensure their ADT travel 
arrangements are submitted through the E-Gov Travel System (ETS). 
ETS is scheduled to go-live on 01 October 2021. Additional guidance 
regarding the use ETS will be provided SEPCOR.
   f. District (dxr)/PAC-13 funds managers must ensure obligations
and expenditures do not exceed FY22 distributions IAW Chapter 5.6 
of REF (C). To comply with Chapter 5.6.3.4.2 of REF (C), funds 
managers must continuously monitor their accounts to ensure
obligations for approved ADT (and other active duty orders) are 
executed as scheduled by the deadlines established in Paragraph 
8 below. Obligations resulting from un-liquidated or un-expended
FICA tax, and unexecuted or cancelled orders, including travel 
orders, must be de-obligated in the Financial Management Procurement 
Services (FMPS), at least monthly to prevent accumulation of 
residual obligations and undelivered orders (UDOs), and allow 
for reallocation of training funds.
   g. It is a violation of the Antideficiency Act (ADA), outlined in 
REF (C), for Area/DOL/District funds managers to obligate or exceed 
funds over the amount allotted to them. As such, any obligations to
exceed the amount allotted to the Area/DOL/District funds managers 
requires prior, written approval from COMDT (CG-R82).
   h. FY22 Travel Guidance: COMDT (CG-R82) must continue to monitor 
reserve training travel ceiling and policy-limiting discretionary 
travel as established in DHS and Coast Guard travel guidance. 
Travel is authorized for readiness training, formal schools, and 
travel associated with scheduled qualification and certification 
training.
8. FY22 ADT Deadlines:
   a. 01 October 2021: SELRES members may request ADT-AT orders 
in Direct Access. District (dxr)/PAC-13 staff may begin to 
execute once FY22 funds have been allocated from COMDT (CG-R82).
   b. 30 June 2022: Deadline for SELRES members to request ADT-AT 
orders in Direct Access. SELRES members who miss the 30 June 2022 
deadline risk not meeting satisfactory participation standards 
outlined in Chapter 3.B of REF (B) and may only schedule ADT with 
approval from their District (dxr)/PAC-13, and only if funding is 
available.
   c. 29 July 2022: Deadline for District (dxr)/PAC-13 to 
approve and obligate funding for ADT-AT orders for the remainder
of the fiscal year. District (dxr)/PAC-13 staff may require earlier 
timelines. Deadline for District (dxr)/PAC-13 to obligate funding 
for all remaining SELRES management activities 
(IDT berthing and ADOS-RC).
   d. 15 August 2022: Office of Reserve Resource Management, 
COMDT (CG-R82) will begin to sweep and re-obligate any 
unobligated District (dxr)/PAC-13 funds. 
9. Rescheduling: Unexecuted ADT orders may be rescheduled in 
Direct Access, subject to approval by the District (dxr)/PAC-13, 
and only if funding is available.
10. Area/DOL/District (dxr)/PAC-13 POCs responsible for managing
the administration of this ALCOAST across their areas of 
responsibility:
    a. LANT-1: CDR David Uhl, (757) 398-3911.
    b. PAC-1: CDR Monique Roebuck, (510) 437-3564.
    c. DOL-1: LCDR Jesse Webster, (757) 628-4926. 
    d. PAC-13: CDR Monica Hernandez, (510) 437-3012.
    e. D1 (dxr): CDR Melissa Ransom, (617) 223-3475.
    f. D5 (dxr): CDR Andrew Brennecke, (757) 483-8579. 
    g. D7 (dxr): CDR Greg Peck, (305) 415-7070.
    h. D8 (dxr): LCDR Peter Webber, (504) 671-2333.
    i. D9 (dxr): LCDR Eric Meaders, (216) 902-6096.
    j. D11 (dxr): CDR Steve Donley, (510) 437-5352.
    k. D13 (dxr): CDR Kelly Turner, (206) 220-7164.
    l. D14 (dxr): LCDR Jacqueline Bethel, (808) 535-3354.
    m. D17 (dxr): LCDR Terry-Ann Francis, (907) 463-2102.
11. COMDT (CG-R82) Point of Contact: CDR Brandi E. Bruno, 
(202) 475-5439.
12. RADM James M. Kelly, Assistant Commandant for Reserve 
(CG-R), sends.
13. Internet release is authorized.