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Pay & Personnel News Updates from our Branches

Seventh Coast Guard District Authorization to Evacuate CG Civilian Personnel and Active Duty Dependent for Hurricane Ian (Update6)

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Subject: AUTHORIZATION TO EVACUATE CG CIVILIAN PERSONNEL AND ACTIVE DUTY DEPENDENTS FOR HURRICANE IAN – UPDATE 006 AND FINAL

  1. The Joint Travel Regulations (JTR), Chapter 6
  2. Federal Travel Regulations (FTR), Chapter 301
  3. Coast Guard Supplement to the Joint Federal Travel Regulations (CGS-JFTR), Chapter 6
  4. Personnel and Pay Procedures, PPCINST M1000.2 (series)
  5. Personnel Accountability System (PAS) Policy, COMDTINST 3006.4 (series)
  6. Government Travel Charge Card (GTCC) Program Policies and Procedures, COMDTINST M4600.18 (series)
  7. Coast Guard Supplement to the Joint Federal Travel Regulations (CGS-JFTR), COMDTINST M4600.17 (series), Chapter 6
  8. Special Needs Program, COMDTINST 1754.7 (series)
  9. PPC Travel's Website - Evacuation Order Guidance
  10. PPC Active Duty Evacuation Allowances Guide
  11. CG-133 Evacuation Allowance Guidance and FAQs
  12. Active Duty Evacuation Allowances Guide 2022
  13. Questions and Answers for Civilian Employees Affected by Emergency Situations, CG-121 Publication, November 2016
  14. ALCGPSC 120/16, Required Use of the Travel Management Center for Lodging
  15. ALCGPSC 128/22 GOVERNMENT TRAVEL CHARGE CARD (GTCC) PROGRAM: FINANCIAL AND TRAVEL SYSTEM TRANSITION GUIDANCE - UPDATE
  16. ALCOAST 199/22 SUBJ:PREPARING E-GOV TRAVEL SYSTEM (ETS) PROFILES PRIOR TO 2022 HURRICANE AND WILDFIRE SEASONS
  17. ALCGFINANCE 035/22, GUIDANCE FOR TEMPORARY DUTY TRAVEL ORDERS CROSSING FISCAL YEARS
  18. Seventh District Hurricane Season FAQs 2022
  19. My 25 May 22 – Subj: 2022 MAJOR DISASTER EVACUATION AND PERSONNEL ACCOUNTABILITY GUIDANCE FOR THE SEVENTH DISTRICT AOR
  20. My 25 Sep 22 – Subj: AUTHORIZATION TO EVACUATE CG CIVILIAN PERSONNEL AND ACTIVE DUTY DEPENDENTS FOR HURRICANE IAN
  21. My 26 Sep 22 – Subj: AUTHORIZATION TO EVACUATE CG CIVILIAN PERSONNEL AND ACTIVE DUTY DEPENDENTS FOR HURRICANE IAN – UPDATE 001
  22. My 28 Sep 22 – Subj: AUTHORIZATION TO EVACUATE CG CIVILIAN PERSONNEL AND ACTIVE DUTY DEPENDENTS FOR HURRICANE IAN – UPDATE 002
  23. My 30 Sep 22 – Subj: AUTHORIZATION TO EVACUATE CG CIVILIAN PERSONNEL AND ACTIVE DUTY DEPENDENTS FOR HURRICANE IAN – UPDATE 003
  24. My 02 Oct 22 – Subj: AUTHORIZATION TO EVACUATE CG CIVILIAN PERSONNEL AND ACTIVE DUTY DEPENDENTS FOR HURRICANE IAN – UPDATE 004
  25. My 03 Oct 22 – Subj: AUTHORIZATION TO EVACUATE CG CIVILIAN PERSONNEL AND ACTIVE DUTY DEPENDENTS FOR HURRICANE IAN – UPDATE 005

1. This message provides the following updates to ref (y):

A. Evacuation Zone: Following post storm, and in consideration of local government evacuation plans, this messages terminates evacuation authorizations for evacuation zones listed below.

2. In accordance with references (a)-(s), references (t)-(y) served as the evacuation authorization for all Coast Guard civilian employees not assigned hurricane response activities and Coast Guard active duty dependents as follows:

A. Evacuation Zone: All Coast Guard civilian employees not assigned hurricane response activities and all Coast Guard dependents residing in the following counties/flood zones:

Charlotte County, Florida
DATE AUTHORIZED/TERMINATED
26SEP2022 / 19OCT2022

Citrus County, Florida
DATE AUTHORIZED/TERMINATED
26SEP2022 / 04OCT2022

Collier County, Florida
DATE AUTHORIZED/TERMINATED
26SEP2022 / 19OCT2022

Hernando County, Florida
DATE AUTHORIZED/TERMINATED
26SEP2022 / 04OCT2022

Hillsborough County, Florida
DATE AUTHORIZED/TERMINATED
26SEP2022 / 04OCT2022

Lee County, Florida
DATE AUTHORIZED/TERMINATED
26SEP2022 /19OCT2022

Levy County, Florida
DATE AUTHORIZED/TERMINATED
26SEP2022 / 04OCT2022

Manatee County, Florida
DATE AUTHORIZED/TERMINATED
26SEP2022 / 04OCT2022

Marion County, Florida
DATE AUTHORIZED/TERMINATED
26SEP2022 / 04OCT2022

Nassau County, Florida (Zones A and D)
DATE AUTHORIZED/TERMINATED
29SEP2022 / 04OCT2022

Pasco County, Florida
DATE AUTHORIZED/TERMINATED
26SEP2022 / 04OCT2022

Pinellas County, Florida
DATE AUTHORIZED/TERMINATED
26SEP2022 / 04OCT2022

Polk County, Florida
DATE AUTHORIZED/TERMINATED
26SEP2022 / 04OCT2022

Sarasota County, Florida
DATE AUTHORIZED/TERMINATED
26SEP2022 / 19OCT2022

St. Johns County, Florida (Zones A, B, and part of Zone F for residents south of County Road 214)
DATE AUTHORIZED/TERMINATED
29SEP2022 / 04OCT2022

Sumter County, Florida
DATE AUTHORIZED/TERMINATED
26SEP2022 / 04OCT2022

Camden County, Georgia
DATE AUTHORIZED/TERMINATED
29SEP2022 / 04OCT2022

3. SAFE HAVEN REGION: The authorized evacuation safe haven region is any location a minimum of 51 miles from the evacuation zone, not to exceed 500 miles from permanent duty station or residence. Civilian employees and dependents of Coast Guard active duty members may evacuate to a location of their choice outside of the evacuation zone, but will not receive reimbursement for travel outside of the evacuation zone.

4. EVACUATION PERIOD: The period of time during which travel allowances are granted begins on the date evacuation is authorized, and will cease when evacuees depart the safe haven location to return to the Permanent Duty Station (PDS), or when the District Commander issues a termination order, whichever comes first. This evacuation authorization does not preclude individuals from evacuating outside of this period. However, all evacuees must be aware that if they choose to evacuate their homes outside of the time period in which the evacuation was authorized, they will not be authorized evacuation entitlements for the days outside of the time period.

5. EVACUATION SUPPORT: The Coast Guard has a Personnel Support Team (PST) who can assist with any evacuation questions or issues, including regarding the entitlements detailed below. They provide administrative guidance and direct assistance regarding entitlements, pay, travel voucher submissions, and CG Mutual Assistance support. The Coast Guard has a Family Assessment Support Tool (FAST) Team in place virtually who assist in the coordination of other support services (legal support, housing, medical, work/life, etc.) for evacuated personnel. The teams can be reached at the following numbers: 

Virtual Personnel Support Team: 1-833-USCG-PST (1-833-872-4778)
Virtual Family Assessment Support Tool (FAST) Team: 314-269-2654

6. ORDERS TO ACCOUNT:

A. Accountability of all Coast Guard personnel and dependents is of utmost importance. When an Order to Account (OTA) is issued through the Coast Guard Personnel Accountability and Assessment System Unit (CGPAAS), all personnel, regardless of evacuation status or unit assigned, shall report their status, and that of their dependents, without delay.

B. Members that are TDY or on Active Duty orders in affected counties are required to update their temporary duty location in CGPAAS via the Muster Tab to ensure proper accountability can occur.

7. ENTITLEMENTS AND REQUIREMENTS FOR CIVILIAN EMPLOYEES

A. Per reference (m), CG civilian employees and their dependents are entitled to certain benefits when an evacuation authorization is issued.

i. Civilian employees will only be reimbursed for the cost associated with evacuation, mileage, lodging, and per diem within the vicinity of the safe haven region.

ii. Civilian employees and their dependents must be aware that if they do not travel to the authorized safe haven region but travel elsewhere without prior written authorization for an alternate safe haven location, claims will not be paid.

iii. All civilian employee GTCC holders shall use their GTCC for travel under this evacuation authorization. However, only the actual cardholder is authorized to use the GTCC and only for their authorized/reimbursable expenses. Personnel should contact their unit’s GTCC coordinator prior to departure to ensure they have sufficient credit limit.

iv. All civilian employees who are GTCC holders shall obtain lodging through the TMC, SATO, at (800) 753-7286. If SATO is unable to reserve lodging, an email stating the non-availability of lodging will be required at the time the employee submits their travel settlement. Once SATO has exhausted berthing options, evacuees may contact a hotel directly.

B. Employees must report to work as directed by their command.

i. If an employee’s primary place of work is not habitable, employees may be placed on TDY orders to report to an alternate duty location other than their safe haven.

ii. This evacuation authorization does not constitute or imply the authority to grant administrative absences for civilian employees.

8. ENTITLEMENTS FOR DEPENDENTS OF COAST GUARD ACTIVE DUTY MEMBERS:

A. Dependents are authorized mileage, lodging, and per diem based on the safe haven location’s rate, or the standard per diem rate if traveling to an alternate location outside the safe haven region.

B. Dependents are not required to use SATO to make lodging reservations and cannot use their sponsor’s Government Travel Charge Card (GTCC).

9. NO AUTHORIZATION FOR ACTIVE DUTY EVACUATION. This message does not authorize the evacuation of active duty members.

A. Active duty members are not in an evacuation status and are not authorized evacuation allowances under this message.

B. At the discretion of the Evacuation Authority or individual Commands, active duty members may be placed on temporary duty (TDY) orders, or be directed to an alternate duty location (e.g. Continuity of Operations Site, Incident Command Post, etc.). Specific authorities and requirements for such orders may be found in Coast Guard policy but are not discussed in this message.

C. Members currently on TDY or Active Duty Orders in the affected counties will need to have their current orders amended to account for the relocation to an established safe heaven. Members are not authorized to have multiple sets of orders that overlap for the same timeframe. Please work with your administrative office to ensure orders are amended.

10. NOTIFICATION: Sector Commanders, Commanding Officers, and Officers in Charge are responsible for ensuring all Coast Guard personnel and their dependents within their area of responsibility are notified of this evacuation authorization.

11. DISCRETION: While this message provides the authorization for evacuation and reimbursement for expenses, the decision to evacuate is at the discretion of the individual member and dependents, to do what is in the best interest of their family.

A. This authorization message should not be interpreted as an order to evacuate.

B. Members and dependents should consider the risks inherent in the COVID-19 environment, including medical provider input, risk factors identified by the CDC, and the possibility of exposure during evacuation-related travel.

12. UNIT ACCOUNTABILITY: Each unit shall track evacuee information (at a minimum: location, phone number while evacuated, personal email address, future intentions, and any special needs).

A. Evacuee information shall be reported through the chain of command’s CGPAAS COR hierarchy to the District Accountability Team daily to their shared mailbox at D07-SMB-IMTWATCH-ACCOUNTABILITY@uscg.mil.

B. Units not under the District’s operational control, but falling within its geographic area of operations, shall report the status of their evacuees through their chain of command’s CGPAAS COR hierarchy to the District Accountability Team.

C. Additional accountability reporting requirements are set forth in references (e) and (r).

13. COST ACCOUNTING AND ORDERS: Evacuation orders for civilian employees and dependents of Active Duty Members can be prepared before, during, and after storm passage by each units’ personnel and administrative office.

A. Units should consult their financial chain of command for guidance on the issuance of POETs.

B. Units not under the District’s operational control, but falling within its geographic area of operations, should contact their program sponsors for financial guidance.

C. All evacuation travel orders, regardless of unit of origin, will utilize the following POET:

FY22: UCGIDOLCNT/22IAN/XXXXXXXX/210011 EMERGENCY

FY23 (effective 01 October 2022): UCGIDOLCNT/23IAN /XXXXXXXX/210011 EMERGENCY

Units should fill in the “XXXXXXXX” portion of the POET with the unit’s home OPFAC dropdown selection in ETS.

14. IMPACT ASSESSMENTS: Each unit should begin assessing storm impact to their personnel and dependents as soon as practicable and report this information to their chain of command. Additional evacuation authorizations may be issued, as conditions warrant.

15. RADM B. C. McPherson, Seventh District Commander, sends.

16. Internet release is authorized.


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