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Pay & Personnel News Updates from our Branches



12 JUN 2023

ALCGRSV 022/23
A. Servicewide Examination (SWE) Guide
B. Enlisted Accessions, Evaluations, and Advancement Manual, COMDTINST M1000.2
C. Reserve Policy Manual, COMDTINST M1001.28 (series)
D. Performance, Training, and Education Manual, COMDTINST M1500.10 (series)
E. Reserve Duty Status and Participation Manual COMDTINST M1001.2 (series)
1. Summary. This message announces the OCT 2023 RSWE competition for pay grades
E-5 through E-8. A member’s failure to receive, review, and follow the guidelines
of this message will not justify a waiver of these requirements. Commanding
Officers shall ensure dissemination of this message to all Reserve enlisted
members in their AOR. Units, SWE Officers, Education Services Officers, and
affected members shall familiarize themselves with the contents of this message
and REFs A through E. A rating-specific list of required courses and competencies
is available on SharePoint at https://uscg.sharepoint-mil.us/sites/ppc/SitePages/
PPC%20Advancements%20Service%20Validation%20and%20Data%20Corrections.aspx and on
Pay & Personnel Center (PPC), Advancements, Service Validations, and Personnel
Data Corrections (ADV) internet website at https://www.dcms.uscg.mil/ppc/adv/
2. Schedule. The RSWE will be administered on Saturday morning, 28 October 2023.
Active duty members (if otherwise eligible) who RELAD and affiliate with the
Ready or Standby Reserve (active status) NLT 1 September 2023 may participate in
this RSWE cycle upon request. Members affiliating after the SWE Eligibility Date
(SED) of 1 July 2023 but prior to 1 September 2023 must submit a Personnel Data
Extract (PDE) correction request via a PPC trouble ticket to participate.
3. Waivers. The following waivers are authorized for the 2023 RSWE:
   A. RSWE Waivers. The October 2023 RSWE is waived for: BM1, BM2, CS2, IS2,
IV2, ME2, MST2, PA1, PA2, SK2, and YN2. These rates will continue to be
administered as a supplemental advancement list.
   B. Advancement requirements or completion deadline waiver requests must be
sent prior to the 1 September 2023 PDE correction deadline. Failure by a
candidate, supervisor, or supporting command to fulfill their responsibilities is
not justification for a PDE correction deadline waiver. Using the template in
REF A, send waiver requests by e-mail to PPC-DG-CustomerCare@uscg.mil and include
members CO/XO in Cc line.
4. Candidate Responsibilities.
   A. The online PDE must show a status of “ELIGIBLE” to receive an exam.
Candidates who participated in the previous year RSWE shall not assume
eligibility on the upcoming RSWE. The PDE for the upcoming RSWE must be verified.
The candidate is solely responsible for their PDE data. Report any incorrect PDE
data to the unit Personnel & Administration (P&A) entity or Servicing Personnel
Office (SPO). After reporting incorrect data, the candidate MUST follow up to
ensure PDE corrections were made by verifying the updated online PDE prior to the
1 September 2023 PDE correction deadline. If the online PDE has not been
corrected, the candidate shall submit a help ticket prior to 1 September 2023 to
PPC-DG-CustomerCare@uscg.mil. Failure to report and verify online PDE corrections
may result in a “NOT ELIGIBLE” PDE status for RSWE or loss of points in the final
multiple. PDE’s will be posted online in DA under the self-service section in
July 2023.
   B. Entering Competencies in DA: Rating Performance Qualifications (RPQ) and
EPME Performance Qualifications (EPQ) pay grade completion shall be entered
directly into DA. Use the Enlisted Rating Advancement Training System (ERATS)
– Direct Access Competency Entry Process Guide to accurately record completion
through the candidate's P&A. Even if there are no RPQ standards for a specific
pay grade, thecompetency code must be entered in DA for the RSWE. Units are
authorized to enter competencies directly into DA after verifying core
competencies are certified complete. The Commanding Officer or RPQ Reviewer shall
verify a candidate has completed the RPQs and authorize entry into DA by the
unit’s P&A. The rating competency code must appear in the member’s DA competency
record to receive an “Eligible” PDE. Commands may enter backdated competency
codes into DA during the PDE correction period up until the 01 September 2023 PDE
correction deadline date. It is strongly recommended that the competency code be
entered prior to the 01 July 2023 SED so the initial PDE shows a status of
“Eligible” rather than entering backdated competency codes and requesting PDE
updates after PDEs are released. Commands shall notify PPC (ADV) via email at
PPC-DG-CustomerCare@uscg.mil if members receive an “Eligible” PDE but have not
completed eligibility requirements by the SED to prevent an exam from being
   C. EPME EPQs. EPME EPQ guidance is available on SharePoint at https://uscg.
sharepoint-mil.us/sites/erats_spo/SitePages/EventPlanHome.aspx and on PPC (ADV)
internet website at https://www.dcms.uscg.mil/ppc/adv/advancement/.
5. Command Responsibilities.
   A. Commanding Officers’ responsibilities are detailed in Chapter 3.A.4.b and
fully amplified throughout Chapter 3 of REF B.
      (1) The most common reason for member ineligibility is a missing Enlisted
Employee Review (EER). Per Chapter 3.A.7 of REF B, each candidate must have a
Current EER with CO’s recommendation.
         (a) The EER must be dated after 1 July 2022 and NLT 1 July 2023. If an
EER was not completed due to reasons listed in Chapter 4.C.1.b(4) of REF B,
commands shall complete a “SWE-EER” with an effective date after 1 July 2022 and
NLT 1 July 2023. SWE-EERs must be submitted NLT the 1 September 2023 PDE
correction deadline date. SWE-EERs cannot be submitted to change a CO
         (b) If the CO wishes to change an advancement recommendation, the
command must submit a CO’s recommendation change (CORC) EER and it shall be
submitted IAW Chapter 4.D.3.i of REF B. Changes of CO’s recommendation must be
dated after 1 July 2022 and NLT 1 July 2023 and must be received NLT the 1
September 2023 PDE correction deadline.
         (c) Per paragraph 4.b above, verify that the most current RPQs and EPQs
have been signed off NLT 1 July 2023. Following completion of RPQs and EPQs, they
MUST be entered and certified in DA with a certification date of 1 July 2023 or
earlier to qualify the member for the RSWE. Commanding Officers are responsible
for ensuring EPQs have been completed on or before the 1 July 2023 SED.
         (d) Last day to change CO recommendation on EER from “Not Recommended”
or “Not Ready” to "Recommended”: 1 September 2023. Note, “CORC EER” must be dated
NLT 1 July 2023.
         (e) Last day to request early mailing of RSWEs by units away from
homeport on continuous deployment from early September to the RSWE date: 31
August 2023.
         (f) Last day to request exam board OPFAC change: 1 September 2023.
         (g) Last day to request waivers of advancement requirements or
completion deadlines: 1 September 2023.
         (h) Last day to request substitute RSWEs: 4 November 2023.
6. SPO Responsibilities.
   A. Last day to complete PDE corrections in DA: 1 September 2023.
7. PPC Responsibilities.
   A. CG PPC (ADV)
      (1) Post PDEs in DA: July 2023.
      (2) Early mailing of RSWEs to deployed units: August 2023.
      (3) Mail RSWEs to exam boards: September 2023.
      (4) Compute final multiple: December 2023.
      (5) Post profile letters in DA: December 2023.
8. CG Personnel Services Center (PSC) Responsibilities.
   A. CG PSC Reserve Personnel Management (RPM) publish RSWE advancement.
eligibility list: December 2023.
9. Miscellaneous.
   A. All candidates may use non-programmable calculators in accordance with the
“SWE Officer Handbook”. Additional information regarding items that may be used
by BM/OS candidates are also included within the SWE Officer Handbook which can
be located at https://www.dcms.uscg.mil/Portals/10/CG-1/PPC/ADV/sweBooklet.pdf.
   B. EERs in current pay grade will be used to compute the marks multiple within
the date ranges listed in 3.A.7.b of REF B.
   C. The Point Start Date (PSD) shown on the PDE will be computed IAW Chapter
3.A.17.c of Ref B and used to determine award points.
10. PPC (ADV) is the single POC for all RSWE inquiries. They can be reached by
e-mail at PPC-DG-CustomerCare@uscg.mil. Waiver requests must be sent by email
prior to scheduled deadlines to: PPC-DG-CustomerCare@uscg.mil (include CO or XO
on Cc line). For additional RSWE information go to the PPC (ADV) home page at
11. POC for this message is LT Corinthia T. Cortez at Corinthia.T.Cortez@uscg.
12. CAPT Troy E. Fryar, Chief CG PSC-RPM, sends.
13. Internet release is authorized.