Personnel Service Center - Business Operations Division

Coast Guard Military Human Resource Records Section




The USCG Military Human Resource Records Section (CGMHRR) documents careers by executing a comprehensive, coordinated, and sustained human resource records management program utilizing the interactive Personnel Electronic Records Management System (iPERMS).  Safeguard the information to comply with legal requirements, meet the needs of the USCG, and validate veterans’ service for benefits.

Your Coast Guard Military Human Resource Record (CGMHRR)

COMDTINST M1080.10 (series) outlines the policies and authorized content of your CGMHRR, which includes your Official Military Personnel File (OMPF). The CGMHRR Section is responsible for all Active-duty officer and enlisted and Reserve officer and enlisted CGMHRR records IAW NARA guidelines and USCG policy. 

The Coast Guard Military Human Resource Record (CGMHRR) documents your career, meets legal requirements, serves as the record to justify Human Capital Management (HCM) transactions, and answers audit questions while you are a member of the Coast Guard.  Your CGMHRR was composed by combining 3 geographically separated records:

1.The Servicing Personnel Office (SPO) Personnel Data Record (PDR) which was maintained by your assigned SPO, contained various documents about your career, and primarily functioned as the source document repository to justify your pay and benefits.
2.The UNIT PDR was maintained by your Unit and functioned as a “working” copy of your SPO PDR in situations where underway missions were too lengthy and distant.
3.The Electronically Imaged (EI) PDR was maintained by Head Quarters in an electronic system and functioned as your Official Military Personnel File (OMPF). 

On October 31st, 2022, the USCG delivered a federally compliant electronic records management system called the “interactive Personnel Electronic Records Management System” (iPERMS).  On November 29th, 2023, the USCG activated the Defense Personnel Records Information Retrieval System (DPRIS), which allows the Veteran’s Affairs Office direct access to view records retained in iPERMS.  On February 23, 2024, DPRIS also turned on the capability for veterans to access their CGMHRR though MILCONNECT.

Contact Information for Military Records: