Welcome to the U.S. Coast Guard East District AOR Reserve IDT Berthing Submission Link.

Specific questions regarding reservations should be directed to D05-SMB-RESERVEBERTHING@USCG.MIL

This email address is not monitored on the weekends; specific concerns regarding IDT Berthing should be directed to the After Hours POC, (757) 647-2240.

*** Note that reservations cannot be made with the After Hours POC.

Reserve Berthing Request via E-Invitations

U.S. Coast Guard East District Berthing Confirmation (CAC REQUIRED)

1. Member must enter IDT drill dates in Direct Access.

2. Member must request IDT berthing for a minimum of 30 calendar days before their scheduled check in date.

3. Access the IDT berthing link via the U.S. Coast Guard East District or Base Portsmouth website.

4. Once member has clicked “submit” for  their berthing request on the E-Invitations website, the member should save their confirmation page.  If completing the request via mobile phone, follow these steps: 

   1. I phone:

      •  Select ‘Click here to print confirmation page’.  The confirmation page will contain the required info entered on the request. Select ‘Click here to view as PDF’ at the bottom of page.

      • Once it appears as PDF, touch the screen and open in ‘ibooks’. Once opened in ‘ibooks’ it will be saved in the App.

   2. Android:

      • Select ‘Click here to print confirmation page’.  The confirmation page will contain the required info entered on the request.  

      • Select ‘Click here to view as PDF’ at the bottom of page.

      • Once it appears as PDF, use ‘Send to’ function to save in ‘Kindle’.

      • Also filed in “My Files” > Downloaded.

5. If completing on a computer; member can print confirmation page or email to personal email.

6. Berthing arrangements will be made by the U.S. Coast Guard East District Reserve Berthing staff.

7. Member will receive an email with their hotel confirmation and information within 5 days of their requested check in date.**If member does not receive hotel confirmation, it is their responsibility to contact the U.S. Coast Guard East District Berthing Staff in order to insure berthing is secured.** Failure to contact berthing staff may result in berthing not being acquired.

8. Member will be required to show I.D. when checking into hotel.

9. Member will sign and forward a LEDGIBLE copy of their hotel invoice to D05-SMB-RESERVEBERTHING@USCG.MIL upon checkout.

Additional Information:

• Confirmation pages may also be saved by taking a screenshot on your mobile phone, or sending it to yourself via email as an attachment.

• **PLEASE NOTE** —if you “save the date” to an OUTLOOK calendar, it will reflect 30SEP2018This allows us to keep the link open through the fiscal year. With that said, if you request the calendar reminder it will be for the date of 30SEP2018.

• If the need to modify an already submitted berthing request arises, the member must do so 30 days before their scheduled check in date.

• The member will need to email D05-SMB-RESERVEBERTHING@USCG.MIL the original confirmation page of the request submitted that needs to be deleted.  The member will then submit a new request via the berthing link for the correct dates.

• If members need to cancel their berthing request, they must do so at least 48 hours before their scheduled check in date in order to avoid late cancellation fees. The only exception will be due to extreme circumstances such as illness or injury.