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Office of Work-Life (CG-111)

Office of Work-Life Programs : Ombudsman Program - Wanda Allen-Yearout Ombudsman of the Year Award Program

Mrs. Allen-Yearout was a driving force in establishing the Coast Guard Ombudsman Program and symbolizes voluntary commitment to the Coast Guard mission by supporting our members and their families. This award honors Wanda Allen-Yearout for her thirty-five years of service to the Coast Guard.

The Wanda Allen-Yearout Ombudsman of the Year (OOY) Award Program annually recognizes a unit ombudsman that has demonstrated the greatest commitment serving as a Coast Guard Ombudsman.

Solicitation for the 2018 Wanda Allen-Yearout Ombudsman of the Year Award

Eligibility Requirements:

1.  Serve as an appointed ombudsman at the current command for at least six months by 31 December 2018.

2.  Be registered and have command assignment in the Coast Guard Ombudsman Registry.

3.  Have successfully completed Coast Guard Ombudsman Training (CGOT) or approved alternative. Verification can be made through the HSWL RP Ombudsman Coordinator.

4.  Be in good standing and in compliance with reports in accordance COMDTINST 1750.4E (Series). Ombudsmen working outside of the scope of their responsibilities are not covered by this Instruction and are considered a liability to the Coast Guard.  

 


Please Note:  Nominations not in compliance with policy will be disqualified. Regional Ombudsman Coordinators will assist commands with screening nominations for award eligibility and ombudsman program compliance.


Selection Criteria: 

  1. Enhancing communication between the command and families,

  2. Serving as a principal source of preparation, assistance and support to Coast Guard families during times of local or national emergency, mobilization, deployment, or evacuation and individual and command crisis

  3. Assisting in identifying unit needs for support services and provided appropriate referral services to address family concerns and issues,

  4. Being a positive role model and promoting a healthy sense of community for command, families, and ombudsmen by performing noteworthy special projects and accomplishments that enhance the ombudsman’s overall effectiveness and efficiency, and accomplishments that enhance the ombudsman’s overall effectiveness and efficiency, and

  5. Demonstrating the highest standards of professionalism and confidentiality.

 

Nomination Process

  1. The Coast Guard Ombudsman Program Manager in Commandant (CG-1112) solicits electronic OOY nominations via ALCOAST message annually.
  2. Commands that wish to nominate an ombudsman must submit the most current Ombudsman Activities Questionnaire. Additionally, the OOY Nomination Worksheet outlines the selection criteria and will assist commands in identifying the best candidate.   
  3. Commands that share an ombudsman may submit one nomination for the shared ombudsman. The most senior command will make the submission.
  4. All units within the geographic boundaries of a District who desire to nominate their ombudsman shall submit nominations to their respective Regional Ombudsman Coordinator (ROC) by 15 February 2019.
  5. The Regional Ombudsman Coordinator will review nomination packages for alignment with policy and tracking. All nominations will be screened for Award eligibility and Ombudsman Program compliance.

  6. The Regional Ombudsman Coordinator (ROC) will forward all packages to the appropriate District Command Master Chief (CMC) by 01 March 2019 for a panel selection of each District Ombudsman of the Year.

  7. District Command Master Chiefs (CMC) administer the District OOY process and convene a District OOY selection committee in accordance with applicable District instructions.

    1. Chair the OOY selection committee and tally individual scores to determine the District nominee. The District CMC will only vote in the event of a tie.
    2. Notify the District Commander, the sponsoring Flag Officer, and the Commanding Officer of the District’s OOY selection at least two weeks prior to any award ceremony.
    3. Submit to Commandant (CG-1112) one ombudsman nomination package to represent all units within the District.
    4. Each District CMC will ensure the following additional information is included in the nomination package sent to Commandant (CG-1112):
      1. The District Commander’s endorsement signature that all eligibility requirements and selection criteria have been met,

      2. The nomination, in standard memorandum format, using 12-pitch Times New Roman font, with one-inch margins, not to exceed two pages, (sample)

      3. Biographical information, to include information about the spouse and family, and (sample)

      4. A draft citation. (sample)

8.  The District shall forward scanned PDF of signed nominations, endorsements, and all required information to christine.m.degraw@uscg.mil(CG-1112) and copy their respective Regional Ombudsman Coordinator, for Atlantic Area, Lori.A.Carrington@uscg.mil. Pacific Area Terri.Johnson-Salter@uscg.milno later than 15 March 2019. 

9.  A selection panel will review the nominations and select the Wanda Allen-Yearout Ombudsman of the Year (OOY).

Recognition
Commandant (CG-1112) will announce the OOY by message traffic. The Ombudsman of the Year and their spouse will be invited to Coast Guard Headquarters and will be presented the award.