License and Certification Reimbursement for Spouses

UPDATE 26 May 2022: New requests may now be submitted using the below updated procedures.  Requests previously submitted will be re-routed using these procedures; please DO NOT RESUBMIT your request.  If you do not receive payment for a previously submitted request by 30 Jun 2022, please contact us to request a status update.

Purpose of Program
Members serving on active duty in the Armed Forces may be reimbursed for their spouse's qualified relicensing costs after relocation to another state (including U.S. territories, and the District of Columbia) due to PCS orders.

Qualified relicensing costs include examination and registration fees that are imposed by the state of the new duty station to secure a license or certification to engage in the same profession the member’s spouse engaged in while in the state of the original duty station. These fees must have been paid or incurred by the member or spouse to secure the license or certification from the state of the new duty station after the date on which the orders directing the reassignment. This reimbursement applies to license or certification costs assumed after the date orders are issued redirecting the assignment and is retroactive to all assignments with an effective PCS departure date after 12 Dec 2017.

Procedures

A. To file for reimbursement members must submit:

1. Claim for Members for Expenditures on Official Business - Optional Form 1164 (REV. 11/2017) with:

a. Unit Name in block 1; 
b. PCS TONO (prior to FY22) or Document # (FY22 and later) in block 2;
c. Member information in block 4;
d. Date of submission in block 6, column (a);
e. Code C in block 6, column (b);
f. "License Reimbursement Fees for (Full Name of Spouse)" and/or "Certification Fee for (Full Name of Spouse)" in block 6, column (c). List separately if more than one, and amount of fees (not to exceed $500.00 for PCS prior to 19DEC2019 and $1000.00 thereafter) in block 6, column (i);
g. Member signature/date in block 10;
h. Local Travel AO (travel claim provider) signature/date in block 8;
i. Select one of the following to place at the bottom of the form in the Accounting Classification block depending on the PCS order issue date:  
For PCS Order issue date prior to FY22: Enter the Line of Accounting (LOA) from Member’s PCS Orders; or
For PCS Order issue date in FY22: UCGIOH0MPC70098832XX22SPOUSERB

2. Copy of current PCS Order.

3. Copy of new state license and/or certifications; and

4. Copy of receipt(s) for relicensing and/or recertification fees paid at current PDS.

See OF-1164 Sample to assist.  (https://www.dcms.uscg.mil/Portals/10/CG-1/cg133/docs/sample%20form%201164.pdf?ver=2020-02-19-141535-947)

B. Members will email (subject: Spouse License and Certification Reimbursement) the completed OF-1164, PCS Orders, current license(s)/certification(s), and receipt(s) to CG-832 at TONOManagement@uscg.mil.

C. Following obligation of funds, CG-832 will:

1. Add the FSMS Purchase Order Number to the bottom of the member’s form OF-1164 in the Accounting Classification block, in the following format: 
“Obligation Number: XXXX”, where XXXX is  the Purchase Order Number.

2. Forward the member’s OF-1164 AND all supporting documentation to FINCEN at: FIN-SMB-Invoices@uscg.mil. 

D. Following receipt by FINCEN, processing and payment may take up to 30 days.

E. Please email any questions regarding this program to Compensation@uscg.mil (subject: SLR).