PPC LOGO 

U. S. Coast Guard Pay & Personnel Center

click for guides
click for guides
Based on a lapse in federal funding, all employees should click here for more information. 
This website will not be actively managed.

Contact PPC (RAS)

Mailing address:

Commanding Officer (RAS)
U.S. Coast Guard 
Pay & Personnel Center
444 S. E. Quincy St.
Topeka, KS 66683-3591

Telephone

(800) 772-8724
(785) 339-3415

Fax

(785) 339-3770

Self-Service

Use Direct Access https://hcm.direct-access.us/

E-Mail

PPC-DG-RAS@uscg.mil


Give us your feed back


Logon to the portal


Contact us

BRS Info

2019 Military Retiree Paydays

Month Pay Date
January  31 January
February  01 March
March  01 April
April  01 May
May  31 May
June  01 July
July  01 August
August  30 August
September  01 October
October  01 November
November  29 November
December 2018 31 December

Note: Retiree paydays are always on the first day of the month. If the first day of the month falls on a weekend, the pay date will move to the last business day of the payroll month.

Availability of Funds

The Department of Treasury's Financial Management Service (FMS) Kansas City Provides Payment, Collections and Financial Reporting services to the U. S. Coast Guard. FMS has recently undertaken a number of modernization efforts. One of these efforts is called Payment Application Modernization (PAM) which will help FMS process agency payment requests in a more efficient and cost effective manner.

In accordance with NACHA Operating Rules, consumer payments (i.e., Federal salary and travel payments, benefit payments) must be made available for withdrawal no later than the opening of business on the settlement date (provided the entries are made available to the Receiving Depositary Financial Institution (RDFI) by its ACH operator no later than 5:00 p.m. on the business day prior to the settlement date). Corporate payments (i.e., vendor payments, non-benefit payments) must be made available for withdrawal on the settlement date.

Retiree & Annuitant Services (RAS) Branch

Maintaining Your Account with PPC (RAS) & Directory Assistance

The most convenient way to view your Retiree/Annuitant Payslip and manage your account is through Global Pay Self-Service, our online account management system. Global Pay Self Service provides faster service, security, accessibility and reliability to all PPC (RAS) customers worldwide. With Global Pay Self Service you can:

  • View, print or save your Pay Slip and IRS Form 1099R.
  • Start, stop or change allotments.
  • Change your mailing address, e-mail address and phone number.
  • Make changes to your direct deposit information.
  • Update your federal and/or state income tax withholding.
  • Elect to discontinue receiving Pay Slips and/or the Retiree Newsletter by mail.

Please visit our Global Pay information page for information for the first time user, forgotten password assistance and user guides.

Note: To access the self service system, you must have received your first retired pay slip.  Because you are a new retiree, there is nothing available to view on the system until the pay has been processed.

Collapse All Expand All

Report address, phone number or e-mail address changes in Retired Global Pay Self-Service. Refer to the following user guides for directions:

If you cannot access the self-service system you may report changes by telephone, by Fax or in writing.  Our telephone and Fax numbers are:

Toll Free: 1-800-772-8724
Commercial: 785-339-3415
Fax: 785-339-3770

You may also Contact PPC (RAS) by e-mail with the change and you will receive an RAS statement to confirm that your request has been processed. When contacting PPC (RAS) by e-mail, always include your employee ID number and e-mail address in the body of the message. When your request is transferred to our automated ticketing system it drops your email address, so please include your email address in your request.

STATE TAX REMINDER: As a reminder when moving from one state to another and updating your home mailing address, don't forget to change your state tax withholdings. The retiree must request a change for state tax as an address change does not automatically change or stop the state information that the tax is being paid to.



You can start,stop or change allotments in Retired Global Pay Self-Service (Refer to the Start, Stop, or Change Allotment User Guide for directions). If you cannot access the self-service system you may report changes by completing form CG-7221, Retired Allotment Authorization, and mailing it to us at:

Commanding Officer (RAS)
U. S. Coast Guard
Pay & Personnel Center
444 SE Quincy St
Topeka KS 66683-3591

Toll Free: 1-800-772-8724
Commercial: 785-339-3415
Fax: 785-339-3770

You may also Contact PPC (RAS) by e-mail with the change and you will receive an RAS statement to confirm that your request has been processed. When contacting PPC (RAS) by e-mail, always include your employee ID number and e-mail address in the body of the message. When your request is transferred to our automated ticketing system it drops your email address, so please include your email address in your request.

You can change your Direct Deposit account information in Retired Global Pay Self-Service (Refer to the Change your Direct Deposit information user guide for directions). If you cannot access the self-service system you may report changes by completing form CG-2015, Pay Delivery Worksheet, and mailing it to us at:

Commanding Officer (RAS)
U. S. Coast Guard
Pay & Personnel Center
444 SE Quincy St
Topeka KS 66683-3591

Toll Free: 1-800-772-8724
Commercial: 785-339-3415
Fax: 785-339-3770

You may also Contact PPC (RAS) by e-mail with the change and you will receive an RAS statement to confirm that your request has been processed. When contacting PPC (RAS) by e-mail, always include your employee ID number and e-mail address in the body of the message. When your request is transferred to our automated ticketing system it drops your email address, so please include your email address in your request.

You can change your federal and state income tax withholding in Retired Global Pay Self-Service (Refer to the Change your Federal and/or State Income Tax Withholding User Guide for directions). If you cannot access the self-service system you may report changes by mail or fax:

If you need to:

      Start or change the amount of State Income Tax Withholding, you must provide us with a monthly dollar amount to be withheld. It has to be in even dollar increments for $10.00 or more. You cannot use standard exemptions (e. g. Married & 2 or Single & 0). Please write us at the address below (or fax to (785) 339-3770) and include the State and the amount you want withheld monthly.

PPC can only withhold income tax for one state at a time, and PPC cannot withhold state income tax for annuitants.

The table below specifies whether PPC can or cannot withhold taxes for each state or territory listed:

State Y-N State Y-N
Alabama (AL) Yes Montana (MT) Yes
Alaska (AK) No Nebraska (NE) Yes
Arizona (AZ) Yes Nevada (NV) No
Arkansas (AR) Yes New Hampshire (NH) No
California (CA) Yes New Jersey (NJ) Yes
Colorado (CO) Yes New Mexico (NM) Yes
Connecticut (CT) Yes New York (NY) Yes
Delaware (DE) Yes North Carolina (NC) Yes
District of Columbia (DC) Yes North Dakota (ND) Yes
Florida (FL) No Ohio (OH) Yes
Georgia (GA) Yes Oklahoma (OK) Yes
Guam (GU) - U.S. Territory No Oregon (OR) Yes
Hawaii (HI) No Pennsylvania (PA) No
Idaho (ID) Yes Puerto Rico (PR) - U.S. Territory No
Illinois (IL) No Rhode Island (RI) Yes
Indiana (IN) Yes South Carolina (SC) Yes
Iowa (IA) Yes South Dakota (SD) No
Kansas (KS) Yes Tennessee (TN) No
Kentucky (KY) No Texas (TX) No
Louisiana (LA) Yes Utah (UT) Yes
Maine (ME) Yes Vermont (VT) Yes
Maryland (MD) Yes Virgin Island (VI) - U.S. Territory No
Massachusetts (MA) Yes Virginia (VA) Yes
Michigan (MI) No Washington (WA) No
Minnesota (MN) Yes Wisconsin (WI) Yes
Mississippi (MS) No West Virginia (WV) Yes
Missouri (MO) Yes Wyoming (WY) No

STATE TAX REMINDER: As a reminder when moving from one state to another and updating your home mailing address, don't forget to change your state tax withholdings. The retiree must request a change for state tax as an address change does not automatically change or stop the state information that the tax is being paid to.

Change your Federal Income Tax Withholding Exemptions or Additional Withholding: 

Retirees/FSPA Payees use Form IRS W-4, Employee's Withholding Allowance Certificate (Adobe Acrobat Format). 

Annuitants use Form IRS W-4P, Withholding Certificate for Pension or Annuity Payments (Adobe Acrobat Format). 

You may make the requests listed above by Fax or in writing. You can mail or fax your completed W-4/W-4P (for annuitants and former spouses), or State Tax Withholding form (Reminder: State tax withholding requests must be for dollar increments of $10.00 per month or more), to us. You may Fax your request to 785-339-3770 or mail to:

Commanding Officer (RAS)
U. S. Coast Guard
Pay & Personnel Center
444 SE Quincy St
Topeka KS 66683-3591

You can download IRS Form 1099, dating back to 2013, and IRS Form 1095 (Affordable Health Care Act, Health Coverage )using Retired Global Pay Self-Service. Refer to the View, print or save your IRS Form 1099R/1095 User Guide for directions. 

If you cannot access the system or need an IRS Form 1095 dated prior to 2013, call, fax, or write us at:


Commanding Officer (RAS)
U. S. Coast Guard
Pay & Personnel Center
444 SE Quincy St
Topeka KS 66683-3591

Toll Free: 1-800-772-8724
Commercial: 785-339-3415
Fax: 785-339-3770

You may also Contact PPC (RAS) by e-mail

You can view, download, and print your monthly payslips using Retired Global Pay Self-Service. Refer to the View My Payslip User Guide for directions.

See our FAQ entry, below, if you need an Income Verification Letter to accompany your Payslip as proof of income.

Example payslip

Payslips are mailed to the mailing address on file with PPC (RAS) in December of each year and whenever there is a change your you net pay. You can elect to not have payslips mailed using Retired Global Pay Self-Service. Refer to "Elect to discontinue receiving Pay Slips by mail" for directions.

If you cannot access the system contact us at:

Commanding Officer (RAS)
U. S. Coast Guard
Pay & Personnel Center
444 SE Quincy St
Topeka KS 66683-3591

Toll Free: 1-800-772-8724
Commercial: 785-339-3415
Fax: 785-339-3770

You may also Contact PPC (RAS) by e-mail.

 

You can view your final pay beneficiary(ies) using Retired Global Pay Self-Service. Refer to the View My Final Pay Beneficiary User Guide for directions.

Under 10 USC 2771, you have the right to designate whomever you wish to receive unpaid retired pay due at the time of your death. Unpaid retired pay normally consists of your final pro-rated pay check, e.g., if you die on June 16, your final retired pay will consist of the 16 days of pay you are due for June. The beneficiaries you currently have designated are shown on this page. If no beneficiaries are shown, PPC has no current designation form on file. If the beneficiaries shown are not correct, please complete a new Form CG-3600 (Designation of Beneficiary for Payment of Unpaid Retired Pay). If you do not name a beneficiary, or if none of the beneficiaries you have named survive you, under law, your unpaid retired pay will be paid in the following order of precedence:

(1) Surviving spouse.
(2) Children and their descendants, by representation.
(3) Father and mother in equal parts or, if either is dead, the survivor.
(4) Legal representative.
(5) Person entitled under the law of the domicile of the deceased member.

Please note that Form CG-3600 is only used for final pay beneficiaries. It is NOT used for designating beneficiaries under the Survivor Benefit Plan (SBP).

If you need to make changes to the information displayed on this page, click the following link, complete the form and mail/fax it to PPC (RAS). 

You may Fax your request to 785-339-3770 or mail to:

Commanding Officer (RAS)
U. S. Coast Guard
Pay & Personnel Center
444 SE Quincy St
Topeka KS 66683-3591


 


 

Contact PPC (RAS) promptly after any change in your family composition. Contact us by phone, fax, e-mail or in writing. Be prepared to provide supporting documentation (marriage certificate, divorce decree, etc.). Please visit our Survivor Benefit Plan/Reserve Component Survivor Benefit Plan information page to learn about changes to SBP coverage following a marriage or divorce and very important information for reserve component members.

Our telephone and Fax numbers are:

Toll Free: 1-800-772-8724
Commercial: 785-339-3415
Fax: 785-339-3770

Our mailing address is:

Commanding Officer (RAS)
U. S. Coast Guard
Pay & Personnel Center
444 SE Quincy St
Topeka KS 66683-3591

You may also Contact PPC (RAS) by e-mail with the change.

You must also update the Defense Enrollment Eligibility Reporting System (DEERS) when there is a change in your marital status or dependents.  

 

For information concerning your DEERS automated file please contact your local ID card issuing office or call: 

Toll Free: 1 800 538 9552
In CA: 1 800 334 4162
In AK or HI: 1 800 527 5602

To update your address only in DEERS, please Visit https://www.dmdc.osd.mil/appj/address/index.jsp

This web site gives the three closest Military ID issuing facilities to a person's zip code, city, or state: http://www.dmdc.osd.mil/rsl/

To report the death of a Coast Guard or NOAA retiree, annuitant, or Lighthouse keeper please call or Fax PPC RAS:

  

Toll Free: 1 800 772 8724
Commercial: 785 339 3415
Fax: 785 339 3770

Guidance for Requesting CG Military Funeral Honors Support

 

Funeral directors, family members, and veteran advocates requesting Military Funeral Honors (MFH) for a deceased CG veteran (to include in certain instances NOAA, PHS, and U.S. Merchant Marines) should consult the following link to find the phone number for the regional coordinator that applies to their area:

  http://www.dmdc.osd.mil/mfh/selectStSvc.do

Should the request be urgent (24-72 hour lead time) or the requester unable to get a reasonable timeframe from the listed number, contact the Casualty Matters Chief on the duty cell phone 24x7: 571-266-2375. Messages left on the Casualty Matters Chief office phone or faxes received are only checked during normal business hours excluding federal holidays. A minimum of 24 hours notice is required, and in some cases depending on travel distance, 48-72 hours are required. MFH and Burial at Sea (BAS) request forms can be downloaded from the links at the bottom of this page and completed/faxed along with the veteran's DD-214 to the regional coordinator once contact is established. The regional coordinator will then schedule a honors detail with a unit local to where the ceremony will be taking place. The Navy or National Guard typically do not and should not be providing honors for CG veterans except as requested by the regional coordinator when resources are scarce.

U.S. Coast Guard Burial at Sea Program

For information on medical benefits please contact your CG Health Benefits Adviser at:

CG Health Benefits Advisor
Toll Free: 1 800 942 2422

Or visit the TRICARE Web site at http://www.tricare.mil/

TRICARE has exceptional health plans for military service members, retirees and their families. If you are a uniformed service member preparing for retirement, there are important health care issues you need to consider. The Fact Sheet, linked below, is a quick and simple guide to help you understand your medical, dental and pharmacy benefits and assist in your smooth transition. There are additional resources and Web sites listed below each chart on the Fact Sheet:

Fact Sheet:    What Happens to My TRICARE Benefit When I Retire?

BENEFEDS administers the enrollment and premium payment processes for the Federal Employees Dental and Vision Insurance Program (FEDVIP).


Retirees: What you need to know about the TRDP transition

You may have heard that the TRDP will end on December 31, 2018. Beginning on January 1, 2019, the TRDP will be replaced by the Federal Employees Dental and Vision Insurance Program (FEDVIP). FEDVIP offers a choice of 10 dental carriers, including Delta Dental.

We understand changes to your dental coverage may sound confusing. We’re here to help you know what to expect and what resources you have.

If you’re currently enrolled in the TRDP, you will not automatically be enrolled in a FEDVIP plan for 2019. You must select a FEDVIP dental plan to continue your dental benefits. Enrollment in FEDVIP will begin November 12, 2018, and run through December 10, 2018, for coverage effective January 1, 2019. You can stay with us at Delta Dental simply by choosing one of our Delta Dental FEDVIP plans during the enrollment period.

Delta Dental will terminate our allotment of your retirement pay at the end of 2018 and BENEFEDS will start your new allotment beginning in 2019. You don’t need to do anything to set up an allotment for your FEDVIP premiums. As part of the FEDVIP enrollment process, you’ll answer questions regarding your eligibility and available funds and/or allotments.

Resources

FEDVIP benefits and rates information for 2019 will be available in October 2018. Delta Dental has proudly served the TRDP military retiree community for the last 20 years and we’re pleased to be one of your choices in FEDVIP.

Providers: Helping your TRDP patients transition to FEDVIP

The TRICARE Retiree Dental Plan (TRDP) will be ending on December 31, 2018. Retirees currently enrolled in or eligible for TRDP will have the option to secure dental coverage through the Federal Employees Dental and Vision Insurance Program (FEDVIP). Help prevent any gap in dental coverage for your patients and their families by directing them to TRICARE.benefeds.com to learn more.

DEERS

For information concerning your DEERS automated file please contact your local ID card issuing office or call:

Toll Free: 1 800 538 9552
In CA: 1 800 334 4162
In AK or HI: 1 800 527 5602

To update your address only in DEERS, please Visit https://www.dmdc.osd.mil/appj/address/index.jsp

This web site gives the three closest Military ID issuing facilities to a person's zip code, city, or state: http://www.dmdc.osd.mil/rsl/

Changes to Retiree ID Renewal Rules

Homeland Security Directive 12 now requires retirees and family members seeking to renew or replace a military identification card to provide two types of ID, one of which must include a photo. A list of acceptable documents can be found in PDF format on page No. 4 of Form I-9 (see the link below to access this form):

http://www.uscis.gov/files/form/i-9.pdf

Before visiting a military ID card issuing facility, you may want to call first to determine what specific documents may be required, and to verify the process to renew or replace an ID card. For contact information and the location of the nearest ID card issuing facility, visit the RAPIDS Site Locator website. On this website, you can search by city, state or ZIP code:

https://www.dmdc.osd.mil/rsl

Removal of SSNs from DoD ID Cards

In response to an increasing awareness of the growing need to protect the safety of Service members and their families identity information, DoD will eliminate the Social Security Numbers (SSN) from DoD ID cards. As detailed below, these changes will go into effect in three phases, each of which will be implemented, as ID cards are issued and/or renewed. Your ID should not be rejected without a visible SSN; however, you may be asked to verbally state your own or your sponsor's SSN.

SSN Removal--3 Phases of Implementation:

Phase One:

  • Already in Progress.
  • Dependent SSNs will be removed Sponsor SSNs will remain visible.
  • Cards Affected - DD Forms 1173 and 1173-1

Phase Two:

  • To begin by June 2011.
  • All printed SSNs will be removed.
  • Cards Affected - All DoD ID cards.

Phase Three:

  • To begin during calendar year 2012.
  • SSNs embedded in barcodes will be removed.
  • Cards Affected - All DoD ID cards.

SSN Reduction -- Frequently Asked Questions

SSN Reduction -- Brochure

Note: ID Cards will not be reissued or replaced until your current card expires. Existing cards remain valid until expiration. ID Cards with an INDEF expiration date displaying an SSN may be replaced by contacting a RAPIDS Site for an appointment to have a new ID issued.

Don't Forget to Update DEERS

The lives of service members and their families are full of transitions. Whether it's permanent change of station moves, retiring, going from Reserve status to active duty or something else, the one constant is change. The good news is that your TRICARE coverage can stick with you through these life changes, but you do have to make sure that your records in the Defense Enrollment Eligibility Reporting System (DEERS) are up to date with your latest life events.

This means you should keep all your personal information - address, duty status, phone numbers, and email addresses - up to date. It's important to review DEERS as soon as possible whenever you move or experience one of the following life events:

  • Activation
  • Deactivation
  • Separation or retirement
  • Becoming Medicare eligible

Changing your contact information in DEERS is easy and can be done online at milConnect (www.dmdc.osd.mil/milconnect), by fax or mail, or in person at the nearest uniformed services identification (ID) card office. One thing you can't update yourself in DEERS is your duty status - only your Service can make those updates. Whenever you have a change in your duty status, check DEERS to make sure it's accurate. You can find your nearest ID card offices online with the RAPIDS Site Locator at www.dmdc.osd.mil/rsl/.

Other life events that can affect your TRICARE eligibility and require you to update DEERS include:

  • Marriage or divorce
  • Birth or adoption of a child
  • Change in a student's full-time enrollment status

Many DEERS updates require supporting documentation, including: marriage, birth, or death certificates, Medicare cards and Social Security Administration notification letters and orders or DD Forms214/discharge orders. A list of required documentation for various types of updates is available at www.dmdc.osd.mil/rsl/. Make sure to review the list and bring the appropriate documents with you, or you may not be able to make the updates you need.

For more information on how to update DEERS information, go to www.tricare.mil/DEERS.

Providing Your SSN in DEERS

Please note that even though your SSN is being replaced on your ID card, it is still important to provide your SSN and the SSNs of your TRICARE-covered dependents in the Defense Enrollment Eligibility Reporting System (DEERS). In order to notify the Internal Revenue Service (IRS) of your TRICARE coverage, so that the IRS is aware that you have met the minimum essential coverage requirement under the Affordable Care Act, your SSN, and your family members' SSNs must be listed in DEERS.

If you are currently a member of Team Coast Guard (Active Duty or Reserve) your Servicing Personnel Office (SPO) should be able to assist you.

If you have separated or retired from the Coast Guard you need go to the National Personnel Records Center Web Site. Requests to obtain copies of DD-214's, Personnel Records, Medical & Dental Records, and Service Medals, etc. must be made to the National Personnel Records Center.  Requests may be made online by the veteran or next of kin of a deceased, former member of the military. If you are not the veteran or next of kin, you must complete Standard Form 180 (SF 180) to request copies of records. Send the completed form to:

National Personnel Records Center
Military Personnel Records
1 Archives Drive
St. Louis, MO 63138
Tel: 314-801-0800

If you separated from the service and plan on filing a claim for medical benefits with the Department of Veterans Affairs (VA), you do not need to request a copy of your military records from the NPRC. They will provide the original health records when requested by the VA after the claim is filed.


 

Earnings for active duty military service or active duty training have been covered under Social Security since 1957. Social Security has covered inactive duty service in the armed forces reserves (such as weekend drills) since 1988. If you served in the military before 1957, you did not pay Social Security taxes, but the Social Security Administration gave you special credit for some of your service.

Under certain circumstances, special earnings can be credited for Social Security purposes. The extra earnings are for periods of active duty or active duty for training. These extra earnings may help you qualify for Social Security or increase the amount of your Social Security benefit. Social Security will add these extra earnings to your earnings record when you file for benefits. The SSA has prepared Military Service And Social Security, which provides more information about your benefits.

For Information concerning your social security benefits please contact your local social security office, or call:

Toll Free: 1-800-772-1213

Visit the Social Security web site at http://www.ssa.gov.


For information concerning VA benefits please contact your local VA office or call:

General: Toll Free: 1-800-827-1000
Insurance: Toll Free: 1-800 669-8477
Headstones: Toll Free: 1-800-697-6947

Federal Benefits for Veterans and Dependents is a handbook describing benefits provided by the VA and an overview of programs and services for veterans provided by other federal agencies.


For information about renewal options for VGLI coverage costs please contact:

OSGLI
213 Washington St.
Newark, NJ   07102
Toll Free: 1-800-419-1473

You may also obtain information from their web site:http://www.benefits.va.gov/insurance/

 

Upon request, the President and the First Lady will send special greeting cards recognizing citizens' 80th and subsequent birthdays, 50th and subsequent wedding anniversaries, and congratulatory wedding announcements. Requests should be forwarded to:

THE WHITE HOUSE
GREETING OFFICE ROOM 39
WASHINGTON, DC 20500

The requests should be submitted at least six weeks in advance of the significant date and should include:

     Full name of honoree(s)
     Desired form of address
     Complete date of birth or marriage
     Mailing address and Zip Code.

If applicable please include name and address of person to receive the card in lieu of honoree(s), if presentation will be at a dinner, party, or celebration.

The National Retiree Hotline (Help Desk) is available to assist and/or to answer any questions that a retiree or a retiree spouse has regarding benefits (other than those relating to pay), health care issues, assistance in obtaining important forms and/or papers, etc. The Help Desk can be contacted as follows:

  • The phone number is 1-833-2CG-NRHD (1-833-224-6743) (toll free).
  • The e-mail address is nrhdesk@gmail.com.

Questions concerning pay should be directed to the PPC (RAS) in lieu of the Help Desk, since the Help Desk does not have access to pay records. Use the link on the left side of this page to contact PPC (RAS) by e-mail, or call (800) 772-8724 (toll free) or (785) 339-3415 -- 0730-1600 M-F (central time).

 

Coast Guard retirees may be entitled to Combat-Related Special Compensation (CRSC), as authorized under 10 U.S.C. 1413a.

Visit the Personnel Service Center's (PSC) Physical Disability Branch (PSC-PSD-MED) for information on applying for CRSC.

 


CRDP - Retirees with a Department of Veterans Affairs disability of less than 100%, and more than 40% but who are rated as unemployable, are entitled to CRDP in the full amount of the VA offset or the amount of retired pay based on longevity.

We recently received the following questions from a retiree:

Why did the VA withhold part of my disability pay? Don't they owe me that difference as part of the retro CRDP project?

Answer: Retirees cannot look at the VA payments separately from the CG & CRDP payments. They must consider all of them together to determine the proper overall entitlement and payment. In some cases where it appears the VA withheld extra monies, it is because the CG had not withheld enough monies due to late notification of a change by the VA. The net result is the correct entitlements and payments were made to the retiree. If the VA had paid the full amount, the retiree would have been overpaid by the CG and we would have had to collect that money back from you. It is much more effective and efficient to adjust payments in this manner rather than have the VA make a payment just to have the CG turnaround and collect it back as an overpayment.

Retiree & Annuitant Frequently Asked Questions

 

Q. I'm applying for a loan and need verification of income, how do I get that?

A. You can provide the lender with a copy of your Retiree Statement of Monthly Income (RASOMI)/Payslip. We've prepared a Pay Verification letter you can use to accompany the RASOMI. The letter explains that the RASOMI is a valid income statement. 

  1. Open the Pay Verification Letter (it is in Adobe Acrobat (PDF) file format)
  2. Enter the current date where "Enter Date" is displayed. 
  3. Save and print the Payroll Verification Letter
  4. Attach your most recent RASOMI/Payslip (Refer to the procedures for obtaining your RASOMI/Payslip via Direct Access Self Service) to the letter and send it to the lender.

Q. How do obtain a Coast Guard Privately Owned Vehicle (POV) decal so I can access Coast Guard and DOD installations?

A. The USCG POV DECAL program is terminated. All designated CG issuing units plan to cease issuing CG POV decals no later than 01 JAN 2014. All CG issued decals should be removed from POVs and destroyed by 31 DEC 2014. The CG is following DoD's lead. Furthermore, members that access DOD bases requiring decals can apply/obtain a DOD decal from that installation.


Q. Will my retired pay be offset by Social Security?

A. Receipt of Social Security does not affect your retired pay.


Q. I am retiring due to physical disability. I was determined to be 30% disabled. However, based on years of service I am entitled to a higher percentage. How will my pay be calculated?

A. The multiplier for disability retired pay is either:

  • 2.5 percent for each year of service, or
  • disability percentage assigned by the service at the time you retire

For a member with 30 or more years of service, retiring on or before January 7, 2011, the retired pay multiplier may not exceed 75-percent. The retired pay multiplier is not limited for members with 30 or more years of service who retire on or after January 8, 2011. If you are on the Temporary Disability Retired List, the minimum multiplier is 50 percent while on the TDRL.

PPC uses the method that results in the largest payment. But if youd like to choose the other method, please send PPC your request in writing.

Read more about disability retirement calculation in DoD Financial Management Regulation 7000.14-R (FMR), Volume 7b, Chapter 3, para 030102; Disability Retirement.

Q. How can I find the location of my nearest TRICARE Service Center?

A. You can locate TRICARE Service Centers and contractors by going to www.tricare.mil and entering your ZIP code or clicking on the map regions and following the links for your state or overseas location.


Q. If I entered the service after 7 September 1980 and was promoted within the warrant officer ranks to W-4 while concurrently holding rank of LT, how is my retired pay calculated?

A. Because High-36 Month Average Basic Pay is calculated based on pay received by the member, the member's promotion within the warrant officer ranks, while concurrently serving as a LT, has no impact on calculation of retired pay. (Ref: 14 USC 423(b); 10 USC 1407; CG Personnel Manual Articles 12.C.16.a.2 and 12.C.16.a.3; DOD Financial Management Regulation Vol 7-B, section 030108)


Q. I received a retroactive disability rating from the VA and I believe my 1099R form should show less taxable income, can you send me a corrected 1099R?

A. Your IRS 1099R form for last year is correct. It shows the income (a.k.a. Distributions) paid last year. There's a special procedure you'll need to follow to subtract the non-taxable portion of your retired pay from your total taxable income when you prepare your tax return. 

If you retire from the USCG or NOAA based on years of service and are later awarded a retroactive service-connected disability rating by the VA, your retirement pay for the retroactive period is excluded from income up to the amount of VA disability benefits that you would have been entitled to receive.  The Form 1099R reports the entire distribution because the income, when paid, was taxable under the law.

A corrected Form 1099R will not be issued by the Coast Guard. This policy is contained in the DOD Financial Management Regulations, Vol 7B and also is stated in the IRS Instructions for Form 1099R, which directs that the entire income distribution will be reported if a part is taxable and a part is not taxable.

Retirees who are affected by the policy should be advised that they need to report the amount of their retired pay on line 16a of the IRS 1040 or line 12a of IRS 1040A then on line 16b of the 1040 or line 12b of the 1040A, enter the taxable amount computed by subtracting from the retired pay the amount of VA compensation for the most recently completed tax year which ended on December 31. The Retiree must attach appropriate copies of the Form 1099R and the VA Award Letter to claim a refund of taxes paid on the excludable amount.

You may also claim a refund of any taxes paid on an excludable amount in previous years by filing an amended return on Form 1040X, subject to Statute of Limitations. For further information on retroactive VA awards, see IRS Publication 525, page 16 which provides information on what you need to do to adjust prior year returns.


Q. Why did the VA withhold part of my disability pay? Don't they owe me that difference as part of the retro CRDP project?

A. Retirees cannot look at the VA payments separately from the CG & CRDP payments. They must consider all of them together to determine the proper overall entitlement and payment. In some cases where it appears the VA withheld extra monies, it is because the CG had not withheld enough monies due to late notification of a change by the VA. The net result is the correct entitlements and payments were made to the retiree. If the VA had paid the full amount, the retiree would have been overpaid by the CG and we would have had to collect that money back from you. It is much more effective and efficient to adjust payments in this manner rather than have the VA make a payment just to have the CG turnaround and collect it back as an overpayment.


Q. I've been told that my account is in "Held Pay" status. What is Held Pay?

A. Held pay results when we lose contact with our customer. Pay in Held Status is your disposable income, including Voluntary Support Allotments! 

The process begins with a retiree or annuitant keeping us abreast of her/his current mailing address. When PPC (RAS) receives three items of returned mail, a returned 1099R, non receipt of a Certificate of Eligibility (COE) or a Report of Existence (ROE), the retiree or annuitant is placed in a held pay status. Held pay is to protect you and your pay from malicious activity.

Held pay is only released when the retiree, annuitant, or valid fiduciary contacts PPC (RAS) with current information regarding address and or status of the retiree or annuitant.

Please keep in mind to update your address, direct deposit information and State tax withholding as you prepare to move.


Direct Access II/Global Pay Frequently Asked Questions


Q. What is an Employee ID and why do I need it?

A. The Employee ID is the number we use to identify each retiree/annuitant. You will use it instead of your social security number when requesting changes be made to your pay. Once the self service portion of the pay system is established, you will use your Employee ID number to log onto the system and make the changes.


Q. Why did my pay change a few cents with Direct Access II/Global Pay?

A. Your net pay decreased by a few cents as a result of an increase in your federal income tax withholding (FITW). This is due to the annualized tax table method used by the Direct Access II/Global Pay System. FITW from your pay is deposited in your tax account with the IRS, then applied toward your annual tax liability when you file your tax return.


Q. I have a FSPA deduction. Why did my FITW change so much?

A. With the new Direct Access II/Global Pay System, your FSPA deduction will reduce your taxable gross before the FITW is applied. This reduction in taxable gross will decrease the FITW withheld. To make a change to the FITW, complete a new W4 and submit it to PPC (RAS).


Q. On the Pay Statement, my Pay Grade and/or Rank was incorrect. Is that going to be fixed?

A. Approximately one percent of the Pay Statements issued in April 2008 showed an incorrect Pay Grade or Rank. This was due to a data migration problem, which has now been corrected. If you receive a future Pay Statement with an incorrect Pay Grade or Rank, please notify PPC (RAS) immediately.


Q. I don't receive pay from the Coast Guard. Why did I receive a Pay Statement the end of April 2008?

A. In April 2008, a Pay Statement was sent to every retiree, annuitant, and former spouse, even those not receiving pay from the Coast Guard. We wanted to notify you that we still have you on our rolls and that your pay is being offset or waived due to receipt of VA or Social Security benefits.


Q. Why is my VA amount the same as my CRDP or gross pay?

A. There may be instances where a retiree's VA compensation (offset) can be greater than the retiree's net pay compensation or greater than retiree's pay compensation plus their CRDP/CRSC entitlement. In these situations, Direct Access II/Global Pay does not show the whole VA compensation amount. It only shows the amount that will zero out the retiree's retired pay compensation. If we include the full amount of VA compensation in these situations, the member's net pay would have a negative number, which is an invalid condition.


Q. Why is my net pay amount more on my pay slip than what is deposited in my financial institution?

A. The net pay amount is the accumulative total of your actual net pay and any savings allotments you have going out. If you have a savings allotment, on the Pay Statement, to the right of YOUR NET PAY, you will see two lines: one shows the amount deposited into your savings account; the other shows the amount deposited to your primary bank account (or mailed to you if you are not on direct deposit).

Also see: How to read the new retiree/annuitant payslip.


LastModified

       12/12/2018 11:17:29 AM