U. S. Coast Guard Pay & Personnel Center
2019 Novel Coronavirus (COVID-19)
Subscribers to this list will receive notices and information on Coast Guard travel policy and procedures. Subscribers will also be notified of both scheduled and unscheduled outages affecting the TPAX travel claim liquidation system. Additionally, subscribers will be updated when important information is posted to the Pay and Personnel Center's web site.
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Commanding Officer (Staff Symbol)
U.S. Coast Guard
Pay & Personnel Center
444 S. E. Quincy St.
Topeka, KS 66683-3591
Aug. 14, 2018
Repeal of Flat Rate Per Diem for Long Term Lodging Effective 8/13
The National Defense Authorization Act (NDAA) for Fiscal Year (FY) 2019 includes an immediate repeal of the authority to prescribe a reduced flat rate per diem for long-term temporary duty (TDY) travel.
Aug. 9, 2018
Using Your TRICARE Benefit with Other Health Insurance
Do you have employer-sponsored health insurance? Any health insurance you have in addition to TRICARE is known by TRICARE as "other health insurance," or OHI. TRICARE supplements are not OHI. If you have OHI, it becomes your primary insurance and pays any claims before TRICARE does. Learn more about how TRICARE works with OHI to make the most of your benefit.
July 17, 2018
Where do I Send Claims for Damage/Lost/Stolen Household Goods?
The Household Goods Military Damage Claims Office is assigned to the Legal Services Command located at 300 East Main Street, Suite 400, Norfolk, VA 23510.
Feb. 15, 2018
Military Member Appeal of Travel Claim Determinations
Claimants have the responsibility to prove by clear and convincing evidence that the Coast Guard is liable to the claimant for the amount claimed.
Civilian Employee Appeal of Travel claim Determinations
Civilian employee travel and relocation expenses claims must first be filed with PPC (TVL).
Feb. 2, 2018
New Features of the TRICARE Website
The TRICARE website is your first stop when you have questions about your benefit. At the start of the New Year, we introduced some redesigned features on the TRICARE website that make it easier for you to take command of your health. Beyond the new look and feel of the website, new features and tools will now help you find what you're looking for quicker.
June 14, 2017
Travel Authorizing-Approving Official Designation Procedures
We've added directions on how to properly submit the Authorizing/Approving Official memo and CG-7421A form.
May 10, 2017
Civilian exemption for required use of the Travel Management Center (TMC) for conference lodging
Per recent changes, civilian employees are no longer required to use our TMC (ADTRAV) to make lodging reservations for conferences when the conference sponsor has negotiated and set aside rooms at one or more lodging facilities. This exemption already existed for military personnel.
Travel (TVL) Branch
Travel Authorizing /Approving Official (AO) Course Offline
The AO Course contains Adobe FLASH Media and has been temporarily removed as Adobe FLASH Media is no longer supported and deemed a cyber-vulnerability by CG-6. Please submit your CG-7421a without any attachments and permissions will be granted. As soon as the course comes back online, we will update our website and require proof of completion of the AO course for new AO's or proof the tests have been completed for renewing AO permissions.
Transfer Season Reminders:
PCS Entitlements / Advances, TLE and Separation Leave Calculator
Pay and Personnel Center Travel eNewsletter/Frequently Asked Questions – Updated October 2020 posted
Joint Travel Regulations (JTR) change: MAP 012-20(R) – Per Diem Allowance during Isolation, Awaiting Transportation, and Government-Funded Leave. Authorizes a per diem allowance for Service members and dependents who are ordered to remain in isolation or quarantine and lodging in kind or meals in kind are not provided. It also addresses Service members and dependents who are ordered to remain in isolation or quarantine after arriving at their new Permanent Duty Station. This item also clarifies when per diem allowances are authorized for Service members and dependents who are ordered to temporarily return to the old Permanent Duty Station or an alternate location to await transportation. Lastly, this item clarifies that if a Service member is required to isolate or quarantine after returning from Government-funded leave travel, then the Service member may be issued a TDY order. Affects pars. 040102, 050106, 050107, 050603, 050816-D, and 051206.
Why haven't I been paid my travel pay?
More Travel Messages and Directives
2021 Hurricane Season - Ensuring Personnel Readiness
Evacuation Message Template (MS Word Format)
Updated Travel Object Class Codes for Emergency and Evacuation Travel
PPC's Travel Evacuation Order Guidance (PDF)
Evacuation claims are now done in T-Pax - Procedure Guide (PDF)
TRICARE Access during an Evacuation or Natural Disaster
Natural Disaster Allowances Guide and Evacuation Allowances FAQs (CG-133)
Travel Payment Status
Did you know FINCEN disburses travel claim payments for PPC?
Note: If you traveled under Aircraft Repair and Supply Center (ARSC) travel/training orders funded by AFC-41 and/or AC&I funds, please contact the ARSC Personnel Resources Division (PRD) Travel Administrator for assistance in determining the status of your claim.
With the FINCEN toll free number, your travel payment status can be obtained by simply entering your SSN. You'll receive the payment status of your last five travel claims.
INCONUS CG Travelers
OUTCONUS CG Travelers
Visit our Travel AO Training and Designation Procedures page for AO designation procedures and requirements.
Preparedness for the hurricane season requires a review of evacuation entitlement as well as the evacuation manual claim submission process. This overview is intended to summarize the important points but not to replace guidance provided by the references listed.
Personally Procured Move (PPM)
There have been multiple members this assignment season who received erroneous counseling in regards to being reimbursed the costs to ship a Privately Owned Vehicle (POV) within the Continental Unitized States (CONUS) incident to a Permanent Change of Station (PCS). There are normally only two situations when members are authorized to ship a POV within CONUS.
First Situation which DOES NOT REQUIRE Authorization by COMDT (CG-1332) but must be annotated on the member’s PCS Order:
In accordance with the Joint Travel Regulations (JTR), par. 052902 and the Coast Guard Supplement to the JTR (CGS-JFTR) COMDTINST M4600.17 (series), par. 5414, a member with dependents relocating incident to a PCS within CONUS, may be reimbursed for personally procured transportation of one POV provided all of the following apply:
Refer to the Personnel & Pay Procedures Manual, PPCINST M1000.2 (series), Section 2.A.11, for additional procedural guidance to include how to file a claim for a member who personally procures a POV shipment within CONUS.
Second Situation which REQUIRES Prior Authorization by COMDT (CG-1332):
In accordance with the JTR, par. 052901 and CGS-JFTR, par. 5416, a member who is physically unable to drive or has insufficient time to drive and report to the new PDS may be authorized to ship a POV by COMDT (CG-1332).
One of the conditions must be met before requesting authorization from COMDT (CG-1332):
Note: A dependent’s inability to drive does not satisfy this criterion.
The command from which the member is departing shall submit the request with the endorsement from the reporting command (if applicable) or medical documents (if applicable) for authorization to Commandant (CG-1332) well in advance of the members planned departure date. There is no authority within the JTR to approve requests after the fact. Reimbursement for Personally Procured transportation of a POV is not authorized under this situation, shipment of a POV must be contracted through the Government with the Transportation Officer.
Requests must be submitted by memo to email@example.com.
Repeal of Flat Rate Per Diem for Long Term Lodging
As announced in ALCOAST 283/18 President Trump has signed the National Defense Authorization Act (NDAA) for Fiscal Year (FY) 2019, which includes an immediate repeal of the authority to prescribe a reduced flat rate per diem for long-term temporary duty (TDY) travel. As such, flat rate per diem for long term TDY (+30 days) shall only apply for travel through midnight on August 12, 2018. As August 13, 2018, normal per diem rules, including the following, apply:
Upon signature by the President, the Flat Rate Per Diem policy no longer applies as cited in the Joint Travel Regulations (JTR), pars. 020303 and 020309. An official change to the JTR is forthcoming and will be retroactive back to the date the NDAA was signed. Once approved, it will be posted to the DTMO website under “Immediate JTR Changes”. (https://www.defensetravel.dod.mil/site/changesjtr.cfm), on the “Notable Policy Changes” (https://www.defensetravel.dod.mil/site/Notable_Policy_Changes.cfm) webpage.
For more information, see the below resources.
Claims Mailing Address
Mail Travel Claims To:
Commanding Officer (TVL)
Pay & Personnel Center
444 SE QUINCY ST
Topeka, KS 66683-3591
Mail Claims for Personally Procured Moves (PPM) ("DITY Moves") to the Coast Guard Finance Center (FINCEN):
USCG Finance Center
PO Box 4102
Chesapeake, VA 23327-4102
Using WEB TPAX Manage Images to attach required TDY travel documents to claims greatly streamlines the audit process. When a claim is selected for a post-payment audit, PPC sends the traveler a courtesy impending-audit notice email with no action required. Once the audit commences, if the traveler did not attach required documents to the original claim or additional documents are needed, PPC will send the traveler an email notice (a kick back email) of what is required and will give 30 business days to scan and attach (or mail) required documents. If the traveler does not attach/submit required documents, PPC will send a final email notice informing the traveler that a debt is being created to collect all or a portion of the claim based on missing documents. In all cases, PPC will no longer send Second, Third, or Final Audit Requests. Travelers may request an audit suspension if unable to comply with documentation requests due to operational commitments. Submit audit suspension requests to PPC Customer Care, providing the claim number and the estimated end date of suspension. Submit requests via PPC Customer Care.
Guide: Travel Audit Process Overview
The mailing address for sending claims for TPAX audits is:
Commanding Officer (TVL/TPAX Audits)
U. S. Coast Guard
Pay & Personnel Center
444 SE Quincy St.
Topeka, KS 66683-3591
The Audit Travel Claim package will consist of:
Note: (1) Receipts: Credit card statements are not authorized to be used as a receipt.
(2) Excess Baggage Charges: Please be sure the orders (or amendment) indicate authorization for 2 or more checked bags.
If the traveler is audited on multiple claims, a complete individual audit package is required for each claim requested for audit. Multiple audit packages may be sent in the same envelope to PPC Travel-Audit however each claim package must be separated by placing each audit in their own individual package that distinguishes them apart from each other. Incomplete/improperly prepared packages will be returned to the member to be separated into the individual audit packages. Additionally, Please send only copies of the required documents.
Also see pages 2-B-16 through 2-B-20 of the Personnel & Pay Procedures Manual, PPCINST M1000.2A (PDF), for records maintenance instructions and audit policies and procedures.
2021 Dislocation Allowance (DLA) Rates
The 2021 DLA rates are now available - https://www.defensetravel.dod.mil/site/otherratesDLA.cfm.
Fiscal Year 2021 (FY21) Standard CONUS Per Diem Rate Announced
The FY21 Standard CONUS per diem rate is unchanged from FY20. The rate is $151 and is applicable for all official travel performed on or after 1 October 2020 to 30 September 2021.
PCS Mileage (MALT) and TDY Mileage Rates
Effective 1 January 2021, the MALT (monetary allowance in lieu of transportation) rate per authorized POC (privately owned conveyance) is $0.16 (sixteen cents) per mile. This rate is effective for all PCS travel that commences on or after 1 January 2021 (i.e., the initial travel is started).
TDY mileage rates changed on 01 January 2021. The new TDY rates are:
Current and previous PCS & TDY mileage rates are posted at https://www.defensetravel.dod.mil/site/otherratesMile.cfm.
Commercial airfare cost plus the TMC fee make up the commercial transportation cost (JTR, par. 020207 & FTR §301-10.109). This cost may refer to the actual cost paid for travel or a constructed cost used as a cap on reimbursement. The policy constructed cost cap is used when the traveler personally procures commercial airfare between official locations on a travel leg, commercial air is authorized and a traveler does not utilize an available TMC (ADTRAV). The cap may also be used when commercial air is authorized but another mode of transportation is used such as POV. The airfare cap is limited to an available YCA City Pair Fare plus TMC fee or if the YCA fare is unavailable the Lowest Economy Fare as determined by the AO (JTR, APP. A & FTR §301-10.106). The YCA fare includes specific taxes, charges and fees depending on whether a domestic or international flight (GSA City Pair Program). The Lowest Economy Fare would include the same costs. Please refer to the optional Airfare Cap Worksheet for assistance. Civilian employees may be authorized exception to use of a contract City Pair Fare on orders under FTR §301-10.7 & FTR §301-10.8.
Airfare Cap Worksheet (Amounts in the form are examples)
In order to determine a cost comparison between airfare and POV use enter the lowest of either the actual cost or the constructed cost of airfare then compare with the POV computed cost. If POV use is considered advantageous then the POV computed cost is reimbursable (JTR, par. 020203 & FTR §301-10.5). If POV use is not advantageous then reimbursement cannot exceed the constructed cost. TDY travel orders may authorize POV not to exceed (NTE) the cost of government procured transportation by stating “POV travel NTE the constructed cost $XXX.XX” (actual dollar amount replacing the “X’s”).
Constructive Cost of worksheet
Note: See the TPAX Constructed Cost Tutorial to learn how to input your claim when travel via POC not to exceed the policy constructed cost is authorized.
Also see Guidance and examples for Constructed Cost Computation worksheet
Available City Pair Fare: https://cpsearch.fas.gsa.gov/cpsearch/search.do?method=enter
TMC Fee: /Our-Organization/Assistant-Commandant-for-Human-Resources-CG-1/Personnel-Service-Center-PSC/BOPS/PSC-BOPS-R/GOVTrvl/ADTRAV/#GetThere%20Fees
Lowest Economy Fare (recommended but not an official site): http://matrix.itasoftware.com/
See Guidance for Lost, Damaged, or Missing Receipts
The following statements must accompany any claim (including audit requests) that does not include required receipts or original orders:
The statements must be completed by the traveler and signed by both the traveler and the Approving Official (AO).
(*) Created and updated by YN2 Amato of Air Station Miami. Petty Officer Amato has done some amazing work with this Excel document for PCS entitlements. As many of you may there is a lot of confusion about TLE and we think this calculator will help with the understanding. YN2 Amato took the challenge and never gave up. Not only has he created a document that we all can use, but he is now one of the TLE experts. Great job YN2, we appreciate it!
Web TPAX User Guides, Tutorials and Webinar Recordings
Click here to open our Web TPAX User Guides, Tutorials and Webinar Recordings
This is a running list of known issues and procedural highlights for the past six months.
Also, be sure to visit our branch news page for travel-related news updates.