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Subscribers to this list will receive notices and information on Coast Guard travel policy and procedures. Subscribers will also be notified of both scheduled and unscheduled outages affecting the TPAX travel claim liquidation system. Additionally, subscribers will be updated when important information is posted to the Pay and Personnel Center's web site.

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Mailing address:

Commanding Officer (Staff Symbol)
U.S. Coast Guard 
Pay & Personnel Center
444 S. E. Quincy St.
Topeka, KS 66683-3591

Telephone

(866) 772-8724
(785) 339-2200

E-Mail

PPC-DG-CustomerCare@uscg.mil

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PPC Travel News Updates

Aug. 20, 2018

Termination of Flat-Rate Per Diem During Long Term TDY - Flag Voice #489

On Monday, 13 August 2018, the President signed the John S. McCain National Defense Authorization Act (NDAA) for Fiscal Year (FY) 2019. In the NDAA there is a section, entitled: “Prohibition on Per Diem Allowance Reductions Based on the Duration of Temporary Duty Assignment or Civilian Travel,” which includes a repeal of the authority to prescribe a reduced flat rate per diem for long-term temporary duty (TDY) travel. The policy effecting per diem became effective immediately. This means that flat rate per diem (for travel over 30 days) applies through midnight of the day BEFORE the Act was signed, and normal per diem rules apply as of the date of signature; this applies to members currently performing TDY.

Aug. 14, 2018

Repeal of Flat Rate Per Diem for Long Term Lodging Effective 8/13

The National Defense Authorization Act (NDAA) for Fiscal Year (FY) 2019 includes an immediate repeal of the authority to prescribe a reduced flat rate per diem for long-term temporary duty (TDY) travel.

Aug. 9, 2018

Using Your TRICARE Benefit with Other Health Insurance

Do you have employer-sponsored health insurance? Any health insurance you have in addition to TRICARE is known by TRICARE as "other health insurance," or OHI. TRICARE supplements are not OHI. If you have OHI, it becomes your primary insurance and pays any claims before TRICARE does. Learn more about how TRICARE works with OHI to make the most of your benefit.

July 17, 2018

Where do I Send Claims for Damage/Lost/Stolen Household Goods?

The Household Goods Military Damage Claims Office is assigned to the Legal Services Command located at 300 East Main Street, Suite 400, Norfolk, VA 23510.

Feb. 15, 2018

Military Member Appeal of Travel Claim Determinations

Claimants have the responsibility to prove by clear and convincing evidence that the Coast Guard is liable to the claimant for the amount claimed.

Feb. 15, 2018

Civilian Employee Appeal of Travel claim Determinations

Civilian employee travel and relocation expenses claims must first be filed with PPC (TVL).

Feb. 2, 2018

New Features of the TRICARE Website

The TRICARE website is your first stop when you have questions about your benefit. At the start of the New Year, we introduced some redesigned features on the TRICARE website that make it easier for you to take command of your health. Beyond the new look and feel of the website, new features and tools will now help you find what you're looking for quicker.

June 14, 2017

Travel Authorizing-Approving Official Designation Procedures

We've added directions on how to properly submit the Authorizing/Approving Official memo and CG-7421A form.

May 10, 2017

Civilian exemption for required use of the Travel Management Center (TMC) for conference lodging

Per recent changes, civilian employees are no longer required to use our TMC (ADTRAV) to make lodging reservations for conferences when the conference sponsor has negotiated and set aside rooms at one or more lodging facilities. This exemption already existed for military personnel.

Travel (TVL) Branch

AO Course Outage

Travel Authorizing /Approving Official (AO) Course Offline

The AO Course contains Adobe FLASH Media and has been temporarily removed as Adobe FLASH Media is no longer supported and deemed a cyber-vulnerability by CG-6. Please submit your CG-7421a without any attachments and permissions will be granted. As soon as the course comes back online, we will update our website and require proof of completion of the AO course for new AO's or proof the tests have been completed for renewing AO permissions.

E-Gov Travel Service 2 (ETS2)

By: MyCG Staff

Travel during the new fiscal year will look a little bit different as the service moves away from TPAX and ADTRAV and implement a new E-Gov Travel System 2 or ETS2. 

On October 1, 2021, the Coast Guard will transition to the new ETS2, with travel service provider, CWTSATO. This will replace the Coast Guard’s current system TPAX and booking provider ADTRAV. 

This transition will correlate with the migration of the new Financial System Management Solution (FSMS), and will comply with DHS mandates and audit requirements.

“As we begin to transition to the new system, implementation teams are working to minimize impact to the workforce and mission execution,” said Capt. Derek Smith, commanding officer, Pay and Personnel Center. “In the coming weeks, these implementation teams will be developing a series of informational announcements and training modules to educate the workforce.” 

The ETS2 travel system will be a self-service system, designed for booking travel arrangements, and routing orders through an approval hierarchy including authorizing officials (AO) and funds managers (FM). This new system will be a modern approach to travel that will ease the administrative burdens on commands as well as members who are waiting on travel orders. 

The sequencing of routing will be a cultural change to how some travel orders are created in the Coast Guard. Stay tuned for training at all levels to become acclimated to the new ETS2.

If you have any questions, please email the Travel Management Office Implementation project lead Cmdr. Bill Suter. 

 

Messages/Announcements

Transfer Season Reminders:

updatedPCS Entitlements / Advances, TLE and Separation Leave Calculator

NewCOVID-19: Calendar Year 2021 Travel and Leave SITREP 2

Pay and Personnel Center Travel eNewsletter/Frequently Asked Questions – Updated October 2020 postedfile in PDF format

2019 Novel Coronavirus (COVID-19) PCS Support ("Float Plan", Messages, and more)

Joint Travel Regulations (JTR)  change: MAP 012-20(R) – Per Diem Allowance during Isolation, Awaiting Transportation, and Government-Funded Leave. Authorizes a per diem allowance for Service members and dependents who are ordered to remain in isolation or quarantine and lodging in kind or meals in kind are not provided. It also addresses Service members and dependents who are ordered to remain in isolation or quarantine after arriving at their new Permanent Duty Station. This item also clarifies when per diem allowances are authorized for Service members and dependents who are ordered to temporarily return to the old Permanent Duty Station or an alternate location to await transportation. Lastly, this item clarifies that if a Service member is required to isolate or quarantine after returning from Government-funded leave travel, then the Service member may be issued a TDY order. Affects pars. 040102, 050106, 050107, 050603, 050816-D, and 051206.

COVID-19  Frequently Asked Questions (Includes Travel, Leave, PCS and HHGs information)

Two Factor Authentication Required for Government Travel Charge Card Online Access (ALCGPSC 023/20)

Why haven't I been paid my travel pay?

More Travel Messages and Directives

General Travel and Contact Information

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Did you know FINCEN disburses travel claim payments for PPC?

Note:  If you traveled under Aircraft Repair and Supply Center (ARSC) travel/training orders funded by AFC-41 and/or AC&I funds, please contact the ARSC Personnel Resources Division (PRD) Travel Administrator for assistance in determining the status of your claim.

With the FINCEN toll free number, your travel payment status can be obtained by simply entering your SSN.  You'll receive the payment status of your last five travel claims.

INCONUS CG Travelers
(1-800-564-5504)

OUTCONUS CG Travelers
(757-523-6940)


Travel Authorizing /Approving Official (AO) Course Offline

The AO Course contains Adobe FLASH Media and has been temporarily removed as Adobe FLASH Media is no longer supported and deemed a cyber-vulnerability by CG-6. Please submit your CG-7421a without any attachments and permissions will be granted. As soon as the course comes back online, we will update our website and require proof of completion of the AO course for new AO's or proof the tests have been completed for renewing AO permissions.

Visit our Travel AO Training and Designation Procedures page for AO designation procedures and requirements.

Preparedness for the hurricane season requires a review of evacuation entitlement as well as the evacuation manual claim submission process. This overview is intended to summarize the important points but not to replace guidance provided by the references listed. 

 

There have been multiple members this assignment season who received erroneous counseling in regards to being reimbursed the costs to ship a Privately Owned Vehicle (POV) within the Continental Unitized States (CONUS) incident to a Permanent Change of Station (PCS).  There are normally only two situations when members are authorized to ship a POV within CONUS.

  

First Situation which DOES NOT REQUIRE Authorization by COMDT (CG-1332) but must be annotated on the member’s PCS Order:

In accordance with the Joint Travel Regulations (JTR), par. 052902 and the Coast Guard Supplement to the JTR (CGS-JFTR) COMDTINST M4600.17 (series), par. 5414, a member with dependents relocating incident to a PCS within CONUS, may be reimbursed for personally procured transportation of one POV provided all of the following apply:

  • The household possesses more than one POV to be relocated to the new PDS;
  • The household then travels at one time in one POV, this would include members married to members;
  • Commercial transportation is not used by member or any dependents;
  • Member personally procures POV transportation, NOT through Government contract;
  • Member is financially responsible for all excess cost/additional expenses associated with POV transportation;
  • PCS orders must be annotated to authorize transportation to include the maximum reimbursement computation.  Computation examples are available on DTMO’s website https://www.defensetravel.dod.mil/Docs/CE-MPDT-13.pdf.

Refer to the Personnel & Pay Procedures Manual, PPCINST M1000.2 (series), Section 2.A.11, for additional procedural guidance to include how to file a claim for a member who personally procures a POV shipment within CONUS.

Second Situation which REQUIRES Prior Authorization by COMDT (CG-1332):

In accordance with the JTR, par. 052901 and CGS-JFTR, par. 5416, a member who is physically unable to drive or has insufficient time to drive and report to the new PDS may be authorized to ship a POV by COMDT (CG-1332).

One of the conditions must be met before requesting authorization from COMDT (CG-1332):

  1. The member is physically unable to drive as documented by a competent medical authority (i.e., a licensed medical practitioner); or
  2. There is insufficient time for the member to drive and report to the new PDS as ordered.  An endorsement is required from the departing and reporting commands stating that the member is unable to take the applicable travel time to safely travel by POV because of operational reasons.

Note: A dependent’s inability to drive does not satisfy this criterion.

The command from which the member is departing shall submit the request with the endorsement from the reporting command (if applicable) or medical documents (if applicable) for authorization to Commandant (CG-1332) well in advance of the members planned departure date.  There is no authority within the JTR to approve requests after the fact. Reimbursement for Personally Procured transportation of a POV is not authorized under this situation, shipment of a POV must be contracted through the Government with the Transportation Officer.

Requests must be submitted by memo to hqs-dg-lst-cg-1332-travel@uscg.mil.

As announced in ALCOAST 283/18  President Trump has signed the National Defense Authorization Act (NDAA) for Fiscal Year (FY) 2019, which includes an immediate repeal of the authority to prescribe a reduced flat rate per diem for long-term temporary duty (TDY) travel.   As such, flat rate per diem for long term TDY (+30 days) shall only apply for travel through midnight on August 12, 2018. As August 13, 2018, normal per diem rules, including the following, apply: 

  • Lodging receipts are required for all lodging payments
  • The  actual cost of lodging not to exceed the full locality lodging per diem rate will be paid 
  • The full meals and incidental expense (M&IE) will no longer be reduced by 75% or 55%

Upon signature by the President, the Flat Rate Per Diem policy no longer applies as cited in the Joint Travel Regulations (JTR), pars. 020303 and 020309.  An official change to the JTR is forthcoming and will be retroactive back to the date the NDAA was signed.  Once approved, it will be posted to the DTMO website under “Immediate JTR Changes”. (https://www.defensetravel.dod.mil/site/changesjtr.cfm), on the “Notable Policy Changes” (https://www.defensetravel.dod.mil/site/Notable_Policy_Changes.cfm) webpage.

For more information, see the below resources.

Mail Travel Claims To:

Commanding Officer (TVL)
Pay & Personnel Center 
444 SE QUINCY ST
Topeka, KS 66683-3591

Mail Claims for Personally Procured Moves (PPM) ("DITY Moves") to the Coast Guard Finance Center (FINCEN):

USCG Finance Center
PO Box 4102
Chesapeake, VA 23327-4102

Note:  If you traveled under Aircraft Repair and Supply Center (ARSC) travel/training orders funded by AFC-41 and/or AC&I funds, please contact the ARSC Personnel Resources Division (PRD) Travel Administrator for assistance in determining the status of your claim.

 


 

Using WEB TPAX Manage Images to attach required TDY travel documents to claims greatly streamlines the audit process. When a claim is selected for a post-payment audit, PPC sends the traveler a courtesy impending-audit notice email with no action required. Once the audit commences, if the traveler did not attach required documents to the original claim or additional documents are needed, PPC will send the traveler an email notice (a kick back email) of what is required and will give 30 business days to scan and attach (or mail) required documents. If the traveler does not attach/submit required documents, PPC will send a final email notice informing the traveler that a debt is being created to collect all or a portion of the claim based on missing documents. In all cases, PPC will no longer send Second, Third, or Final Audit Requests. Travelers may request an audit suspension if unable to comply with documentation requests due to operational commitments. Submit audit suspension requests to PPC Customer Care, providing the claim number and the estimated end date of suspension. Submit requests via PPC Customer Care.

Guide: Travel Audit Process OverviewFile in pdf format

The mailing address for sending claims for TPAX audits is:

Commanding Officer (TVL/TPAX Audits)
U. S. Coast Guard
Pay & Personnel Center
444 SE Quincy St.
Topeka, KS 66683-3591

The Audit Travel Claim package will consist of:

  • Copy of signed orders (authorization).
  • Copy of all signed amendments.
  • Copy of travel claim (DD-1351-2 electronically signed).
  • Copy of itemized receipt(s) for all hotel/motel lodging (even if less than $75) that reflects all occupants and single daily lodging rate (Express Check-out receipts are not acceptable).
  • Copy of signed Long-Term or month to month lease agreement(s)
  • Copy of signed monthly rental receipt (proof of payment includes but is not limited to copy of money order or front and back of cancelled check)
  • Copy of airfare itinerary(s) (must reflect cost of airfare).
  • Copy of transportation receipts (even if less than $75) (including Rental Car receipts; estimated receipts are not acceptable).
  • Copy of receipts for all reimbursable expenses of $75 or more.

    Note: (1) Receipts: Credit card statements are not authorized to be used as a receipt.
    (2) Excess Baggage Charges: Please be sure the orders (or amendment) indicate authorization for 2 or more checked bags.

If the traveler is audited on multiple claims, a complete individual audit package is required for each claim requested for audit. Multiple audit packages may be sent in the same envelope to PPC Travel-Audit however each claim package must be separated by placing each audit in their own individual package that distinguishes them apart from each other. Incomplete/improperly prepared packages will be returned to the member to be separated into the individual audit packages. Additionally, Please send only copies of the required documents.

Also see pages 2-B-16 through 2-B-20 of the Personnel & Pay Procedures Manual, PPCINST M1000.2A (PDF), for records maintenance instructions and audit policies and procedures.


2021 Dislocation Allowance (DLA) Rates

The 2021 DLA rates are now available - https://www.defensetravel.dod.mil/site/otherratesDLA.cfm.

Fiscal Year 2021 (FY21) Standard CONUS Per Diem Rate Announced

The FY21 Standard CONUS per diem rate is unchanged from FY20. The rate is $151 and is applicable for all official travel performed on or after 1 October 2020 to 30 September 2021.

LOCATION MAX
LODGING
LOCAL
MEALS
PROP.
MEALS
INCIDENTALS
PER DIEM
EFFECTIVE
DATE
STANDARD
CONUS RATE
96 50 33 5 151 10/01/2020

PCS Mileage (MALT) and TDY Mileage Rates

Effective 1 January 2021, the MALT (monetary allowance in lieu of transportation) rate per authorized POC (privately owned conveyance) is $0.16 (sixteen cents) per mile. This rate is effective for all PCS travel that commences on or after 1 January 2021 (i.e., the initial travel is started).

TDY mileage rates changed on 01 January 2021. The new TDY rates are:

POC:
$0.56 - Automobile (if no GOV is available)
$0.16 - POC use instead of a government furnished vehicle (if a GOV is available) when use of a government furnished vehicle is to the government's advantage.
$0.54 - Motorcycle
$1.26 - Airplane

Current and previous PCS & TDY mileage rates are posted at https://www.defensetravel.dod.mil/site/otherratesMile.cfm.

 


 

Commercial airfare cost plus the TMC fee make up the commercial transportation cost (JTR, par. 020207 & FTR §301-10.109). This cost may refer to the actual cost paid for travel or a constructed cost used as a cap on reimbursement. The policy constructed cost cap is used when the traveler personally procures commercial airfare between official locations on a travel leg, commercial air is authorized and a traveler does not utilize an available TMC (ADTRAV). The cap may also be used when commercial air is authorized but another mode of transportation is used such as POV. The airfare cap is limited to an available YCA City Pair Fare plus TMC fee or if the YCA fare is unavailable the Lowest Economy Fare as determined by the AO (JTR, APP. A & FTR §301-10.106). The YCA fare includes specific taxes, charges and fees depending on whether a domestic or international flight (GSA City Pair Program). The Lowest Economy Fare would include the same costs. Please refer to the optional Airfare Cap Worksheet for assistance. Civilian employees may be authorized exception to use of a contract City Pair Fare on orders under FTR §301-10.7 & FTR §301-10.8.

Airfare Cap Worksheet file in MS Excel format(Amounts in the form are examples)

In order to determine a cost comparison between airfare and POV use enter the lowest of either the actual cost or the constructed cost of airfare then compare with the POV computed cost. If POV use is considered advantageous then the POV computed cost is reimbursable (JTR, par. 020203 & FTR §301-10.5). If POV use is not advantageous then reimbursement cannot exceed the constructed cost. TDY travel orders may authorize POV not to exceed (NTE) the cost of government procured transportation by stating “POV travel NTE the constructed cost $XXX.XX” (actual dollar amount replacing the “X’s”).

Constructive Cost of worksheetFile in Excel Format

Note: See the TPAX Constructed Cost Tutorial to learn how to input your claim when travel via POC not to exceed the policy constructed cost is authorized.

Also see Guidance and examples for Constructed Cost Computation worksheetFile in PDF format


Available City Pair Fare: https://cpsearch.fas.gsa.gov/cpsearch/search.do?method=enter

TMC Fee: /Our-Organization/Assistant-Commandant-for-Human-Resources-CG-1/Personnel-Service-Center-PSC/BOPS/PSC-BOPS-R/GOVTrvl/ADTRAV/#GetThere%20Fees

Lowest Economy Fare (recommended but not an official site): http://matrix.itasoftware.com/

 

See Guidance for Lost, Damaged, or Missing ReceiptsAdobe Acrobat Required

The following statements must accompany any claim (including audit requests) that does not include required receipts or original orders:

The statements must be completed by the traveler and signed by both the traveler and the Approving Official (AO).


 

(*) Created and updated by YN2 Amato of Air Station Miami. Petty Officer Amato  has done some amazing work with this Excel document for PCS entitlements. As many of you may there is a lot of confusion about TLE and we think this calculator will help with the understanding. YN2 Amato took the challenge and never gave up. Not only has he created a document that we all can use, but he is now one of the TLE experts. Great job YN2, we appreciate it!


Procedural Updates and Known Issues

This is a running list of known issues and procedural highlights for the past six months.

Also, be sure to visit our branch news page for travel-related news updates.

May:

April:

March:

February:

January:

  • Assignment Year 2021 PCS and HHG Shipments - SITREP: ALCOAST message 030/21 provides information ​and resources for Coast Guard members transferring in the upcoming assignment year. While the information provided in the message will be of particular interest to those transferring in AY21, it also includes critical information to commands, supervisors, and SPO/ADMIN offices to assist their members in planning, preparing for, and executing PCS orders.
  • Travel Authorizing /Approving Official (AO) Course Offline: The AO Course contains Adobe FLASH Media and has been temporarily removed as Adobe FLASH Media is no longer supported and deemed a cyber-vulnerability by CG-6. Please submit your CG-7421a without any attachments and permissions will be granted. As soon as the course comes back online, we will update our website and require proof of completion of the AO course for new AO's or proof the tests have been completed for renewing AO permissions.
  • PCS Mileage (MALT) and TDY Mileage Rates: Effective 1 January 2021, the MALT (monetary allowance in lieu of transportation) rate per authorized POC (privately owned conveyance) is $0.16 (sixteen cents) per mile. This rate is effective for all PCS travel that commences on or after 1 January 2021 (i.e., the initial travel is started). TDY mileage rates changed on 01 January 2021. The new TDY rates are:
    POC:
    $0.56 - Automobile (if no GOV is available)
    $0.16 - POC use instead of a government furnished vehicle (if a GOV is available) when use of a government furnished vehicle is to the government's advantage.
    $0.54 - Motorcycle
    $1.26 - Airplane

    Current and previous PCS & TDY mileage rates are posted at https://www.defensetravel.dod.mil/site/otherratesMile.cfm.

Last Modified

      April 8, 2021