July 27, 2023 —
R 261550Z JUL 23 MID120000326577U
FM COMDT COGARD WASHINGTON DC
SUBJ: 2023 RESERVE MASTER CHIEF ADVANCEMENT PANEL ANNOUNCEMENT
A. Enlistments, Evaluations, and Advancements, COMDTINST M1000.2C
B. Leadership Development Framework, COMDTINST 5351.3A
C. Coast Guard Military Human Resource Record (CGMHRR) System,
D. Reserve Policy Manual, COMDTINST M1001.28D
1. This message announces eligibility requirements for the Reserve
Master Chief Advancement Panel (R-MCAP) for advancement to E-9 in
the Reserve Component. The R-MCAP convenes annually to select
eligible Senior Chief Petty Officers (SCPOs) in the Reserve
Component, including members of the Selected Reserve (SELRES) and
Individual Ready Reserve (IRR), and Active Status List (ASL),
for advancement to Master Chief Petty Officer for all ratings. This
advancement panel serves as a talent management tool that
strengthens the senior enlisted corps by incorporating qualitative
information found in a member's record, with a focus on
professionalism, leadership, and performance. COs and OICs must
ensure dissemination of this message to all Reserve SCPOs within
their commands. SCPOs must be aware of the eligibility requirements
outlined below and familiarize themselves with the contents of
REFs (A) and (D).
2. This panel replaces the E-9 Reserve Servicewide Exam, outlined in
Chapter 3.A.3 of REF (A). All other paygrades remain unchanged. All
members who have completed eligibility requirements for advancement
to E-9 will be reviewed by the panel, regardless of intention to
compete for advancement. Current eligibility requirements, as
outlined in REFs (A) and (D) remain in effect and are used by CG
PSC-RPM to determine eligibility. All eligibility requirements must
have been completed by the Servicewide Eligibility Date of
01 July 2023, now referred to as the Panel Eligibility Date (PED).
Members will be able to verify their eligibility utilizing the
Personal Data Extract (PDE) generated in Direct Access in July 2023.
3. Command and Candidate Responsibilities.
a. Command Responsibilities. The most common reason for member
ineligibility is a missing Enlisted Employee Review (EER). Per
Chapter 3.A.7 of REF (A), each candidate must have a current EER
with CO's recommendation.
(1) The EER must be dated after 1 July 2022 and NLT
01 July 2023. If an EER was not completed due to reasons listed
in Chapter 4.C.1.b(4) of REF (A), commands must complete a "SWE-EER"
with an effective date after 1 July 2022 and NLT 1 July 2023.
SWE-EERs must be submitted NLT the 01 September 2023 PDE correction
deadline date. SWE-EERs cannot be submitted to change a CO
recommendation per article 3.A.7.c of REF (A).
(2) If the CO wishes to change an advancement recommendation,
the command must submit a CO's recommendation change (CORC-EER) and
it must be submitted IAW Chapter 4.D.3.i of REF (A). Changes of CO's
recommendation must be dated after 01 July 2022 and NLT 01 July 2023
and must be received NLT the 01 September 2023 PDE correction
(3) If a candidate on the R-MCAP eligibility list receives a
mark of "Not Ready" or "Not Recommended" between the 01 July 2023 PED
and R-MCAP, commands must notify PSC-RPM-1 at
HQS-SMB-CGPSC-RPM-1-Status@uscg.mil. The email must include R-MCAP
in the subject line and must include the candidates name, EMPLID,
rank, and date of EER that changed the candidates mark of ready or
recommended. As a result, the candidate will be removed from the
2023 R-MCAP. If a member is otherwise eligible for the 2023 R-MCAP,
but does not desire to be considered for advancement, they should be
given a mark of "Not Ready".
b. Candidate Responsibilities. It is the candidate's
responsibility to ensure their online PDE shows a status of Eligible
in order to be reviewed by the R-MCAP. The PDE for the upcoming
R-MCAP must be verified. Candidates expecting extended time away
from their unit (e.g. extensive C school, deployments, TDY,
maternity leave, etc.) between the PED and the end of the correction
period should make alternate arrangements to verify their PDE.
Report incorrect PDE data to the unit Admin or Servicing Personnel
Office (SPO). After reporting incorrect data, candidates must verify
PDE corrections were made by reviewing their online PDE prior to the
01 September 2023 PDE correction deadline. If the online PDE was not
corrected, the candidate must submit a Trouble Ticket prior to
01 September 2023 to PPC by e-mail to PPC-DG-CustomerCare@uscg.mil.
PDE corrections must be visible on the online PDE and completed NLT
01 September 2023. Failure to report and verify online PDE
corrections by the deadline will result in a Not Eligible status for
c. It is essential that all SCPOs review and update their
personnel records, to include their Coast Guard Military Human
Resource Record (CGMHRR), their Employee Summary Sheet (ESS), and
their EERs in preparation for this advancement panel. SCPOs should
review their CGMHRR via the interactive Personnel Electronic Records
Management System (iPERMS) within the guidelines outlined in REF (C)
and work with their servicing administrative staff as soon as
possible to allow for ample correction time. iPERMS link:
(Copy and Paste URL Below into Browser)
d. All Reserve E-9 billets have transitioned from rating-
specific to universal master chief leadership assignments.
The R-MCAP results will be published as an integrated list
of ratings, rank ordered by advancement recommendation.
Members will then be advanced to vacancies at any available E-9
position. Reserve Assignment Officers will play a key role in
determining best placement for the needs of the service, member,
and unit. This significant change allows for the advancement of
our best qualified Reserve senior enlisted leaders, regardless of
rating-specific limitations outside of the member's control such
4. Additional details, including how to view your CGMHRR, FAQs,
and reference material, are available on the CG PSC-EPM-1 Master
Chief Advancement Panel SharePoint site:
(Copy and Paste URL Below into Browser)
5. Timeline of Events:
a. Panel Eligibility Date: 1 July 2023
b. PDE Correction Date: 1 September 2023
c. Scheduled Dates for 2023 R-MCAP: 16-20 October 2023
6. CG PSC-RPM-1 POCs: LCDR Josue Roman, RPM-1 Branch Chief,
(202) 795-6525; and LT Charles Conley, RPM-1 Boards and Panels
Section Chief, (202) 795-6507.
7. Policy questions may be directed to Office of Military Personnel
Policy (CG-133) at: HQSPolicyandStandards@uscg.mil.
8. These changes will be made to the next revision of REF (A),
which will be released within the next year.
9. This message will cancelled on 25 JUL 2024.
10. Dr. Donna Navarro, Acting Assistant Commandant for Human
Resources (CG-1), sends.
11. Internet release is authorized.