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U. S. Coast Guard Pay & Personnel Center
Subscribers to this list will receive notices and information on Coast Guard military pay and personnel policy and procedures. Subscribers will also be notified when active duty and reserve payslips are posted and of both scheduled and unscheduled outages affecting the Direct Access personnel system or the TPAX travel claim liquidation system. Additionally, subscribers will be updated when important information is posted to the Pay and Personnel Center's internet site.
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Commanding Officer (Staff Symbol)
U.S. Coast Guard
Pay & Personnel Center
444 S. E. Quincy St.
Topeka, KS 66683-3591
For E-Gov Travel Sys (ETS) Call the
hotline: 1-866-800-USCG (8724)
Customer Care - PPC-DG-CustomerCare@uscg.mil
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Dec. 13, 2022
Promulgation OF Coast Guard Military Human Resource Record (CGMHRR) System
ALCOAST 497/22 announces the promulgation of Coast Guard Military Human Resource Record (CGMHRR) System,
COMDTINST 1080.10J , and the cancellation of Military Personnel Data Records (PDR) System, COMDTINST M1080.10I. The EI-PDR, SPO PDR, and Unit PDR have evolved into the
CGMHRR, and includes the Official Military Personnel File (OMPF).
E-Mail ALSPO B/22; PDR Scan Into IPERMS – Discontinue Mailing PDRs
E-Mail ALSPO message B/22 updates the procedures in Coast Guard Military Human Resource Record (CGMHRR) System, COMDTINST 1080.10(Series), for the disposition of physical PDRs in connection with PCS transfers and separations.Download E-Mail ALSPO B/22 - /Portals/10/CG-1/PPC/ALSPO/2022/B22iPERMS-DiscontinueMailingPDRS.pdf
Nov. 18, 2022
Payroll Processing Schedule for CY-2023 (PDF)
E-Mail ALSPO message A/22 provides the Payroll Processing Schedule for Calendar Year (CY) 2023. The link will open a PDF document.
Nov. 16, 2022
2022 IRS Forms W-2 and 1095-C Information
2022 IRS tax forms W-2 (Wage and Tax Statement) and 1095-C (Employer-Provided Health Insurance Offer and Coverage) will be mailed no later than 31 Jan 2023 to the member's mailing address listed in Direct Access. Members will also be able to download their tax forms from Direct Access. Those who have opted out of receiving paper copies will not receive a paper copy in the mail.
Oct. 18, 2022
Fiscal Year 2023 Reserve Enlisted High Year Tenure (R-HYT)
All Coast Guard Reserve (ALCGRSV) message 059/22 provides guidance on the Reserve-High Year Tenure program for fiscal year (FY) 2023. A FY 2023 panel will be held for eligible Reserve enlisted members
in the grades of E-7 and E-8. R-HYT is suspended for all other grades through FY 2023.
Oct. 5, 2022
Financial Systems Modernization Solution (FSMS) Incident Management Team Update
On 14 MAR 2022, the Commandant stood up the FSMS Transition Incident Command (IC) to lead and integrate efforts to develop and implement solutions to the challenges related to FSMS transition. This is the team's latest status update.
Oct. 3, 2022
Suspension of High Year Tenure (HYT)
ALCOAST 368/22 announces the suspension of enlisted HYT for active duty members until January 1, 2025.
Sept. 27, 2022
ALCOAST 360/22, E-Gov Travel System (ETS) Implementation Update Four
This ALCOAST provides guidance for ETS use in preparation for
FY23 and required actions for users and approvers.
Sept. 21, 2022
EPM-4, Enlisted Career Advisory Branch, Open for Business (ALCGENL 171/22)
The Coast Guard’s first Enlisted Career Advisory Branch (EPM-4) will begin offering career advisory sessions to the Active Duty enlisted workforce on 03 October 2022.
Enlisted Career Advisory Branch (EPM-4): Open for Business (Flag Voice 588)
I am pleased to announce that our Personnel Service Center is officially launching the Coast Guard’s first Enlisted Career Advisory Branch (EPM-4)! Consisting of four Enlisted Career Advisors (ECA), EPM-4 will begin offering career advising sessions to our Active Duty Enlisted workforce on 03 October 2022.
July 8, 2022
Retirees Now Have More Time to Transition Into Their Forever Home
A major change in Joint Travel Regulations (JTR) for household goods (HHG) transportation was announced on June 24. Previously, members had a year following retirement to coordinate their HHG transportation. Now, members have three years to schedule their HHG after retirement.
June 27, 2022
Uniformed Members Transitions to New Electronic Military Record System
The Coast Guard is transitioning to a new human resource database for military members this fall, and the service is reminding all military members to start preparing. The new system will combine both your Official Military Personnel File (OMPF) and your Coast Guard Military Human Resource Record (CGMHRR) into one electronic document.
April 18, 2022
Known Issue: Approval of DD-214s for Reserve Component Members
An issue has been reported concerning the timing of the approval of DD-214 forms for reserve component members.
March 24, 2022
Personnel Support Initiative (PSI) Implementation Continues
Colleagues, the Personnel Support Initiative (PSI) is preparing to start Phase Two of implementation. Starting in AY22, the remaining Base Personnel Support Departments, Districts, Sectors, and Air Stations will transition. This Flag Voice is an update on the progress made in Phase One, and the way ahead.
Feb. 10, 2022
How to open the DD-2656 and other advanced PDF forms on a CG standard workstation.
Many people will try opening a PDF form and find that they get an error that says "Please wait." This is not a problem with the form but has to do with the set-up of your computer's browser as the default for opening Adobe Acrobat forms. Many computers use the browser's built-in PDF viewer as the default for opening Adobe forms, but the browser's viewer cannot handle the macros built into the form. The simple solution to this problem is to save the form to your computer and then open the form by starting Acrobat Reader DC (from the start menu) and use it to open the form from its saved location. This should open the form in Adobe Acrobat Reader DC rather than your browser, allowing full functionality.
Dec. 30, 2021
Corrected 2020 OASDI Tax Deferral IRS Form W-2C Available in Direct Access
Per IRS guidance, if you had only one employer during 2020 and your Form W-2c (Corrected Wages and Tax Statement) for 2020 only shows a correction to box 4 to account for employee Social Security tax that was deferred in 2020 and withheld in 2021 pursuant to IRS Notice 2020-65, no further steps are required.
Nov. 4, 2021
Regular to Reserve (R2R) Frequently Asked Questions
The Coast Guard inadvertently misinterpreted a 2010 BCMR ruling for a Regular to Reserve (R2R) case in which it was authorized to close the break in service of a member who transitioned into the Coast Guard Reserve by way of Regular to Reserve (R2R). PPC blanketed this ruling to any R2R Rehire from 2010-2017 and aligned their Anniversary Year with their Pay Base Date.
Oct. 28, 2021
Reminder: If your retirement date is on or after 1 January, 2022, as of 1 November 2021, PPC/RAS will no longer accept Form CG-4700 as your application for retirement pay
CG Form 4700, Coast Guard, PHS & NOAA Retired Pay Account Worksheet and Survivor Benefit Plan Election is being phased out. Coast Guard, PHS and NOAA personnel will join their DoD counterparts and begin using DD Form 2656, Data for Payment of Retired Personnel to establish their retired pay accounts at the Pay & Personnel Center.
Sept. 16, 2021
Mailing Address and End-Year Tax Documents
END OF THE CURRENT TAX SEASON IS FAST APPROACHING! All retirees and annuitants are reminded that the Mailing Address listed in Direct Access (DA) is the address all your year-end tax documents will be sent to. Please note that your Home Address will NOT be used for these mailings.
June 8, 2021
COVID-19: Reserve Demobilization Guidance Issued
ALCOAST 210/21 provides guidance for units and Servicing Personnel Offices (SPOs) on common issues and questions identified during the Release from Active Duty (RELAD) process for reservists recalled to active duty under USC Sec. 12302 or USC Sec. 12301(d) (contingency Active Duty for Operational Support (ADOS)). For purposes of entitlements and benefits, COVID-19 response is considered a contingency operation.
March 16, 2021
Personnel and Pay Procedures Manual - Chapter Ten
This Email ALSPO message promulgates an update to the Personnel & Pay Procedures Manual (PPPM), PPCINST M1000.2 (series). This message promulgates chapter ten of the PPPM.
Oct. 22, 2020
Veterans Affairs (VA) Separation Health Assessments
Members separating from active duty must complete a Separation History and Physical Examination (SHPE) and a mental health assessment (MHA) prior to separation. Servicemembers who file a disability claim with the VA prior to separation, via the Veterans Affairs (VA) Benefits Delivery at Discharge (BDD) program, will receive a VA provided Separation Health Assessment (SHA). ALCOAST Commandant Notice 127/20 authorizes the use of the VA separation Health Assessment to meet the requirements for a military SHPE and MHA.
Oct. 15, 2020
Distribution of Finalized DD-214
The implementation of electronic transmission of DD Form 214 data to the Defense Manpower Data Center (DMDC) is complete. The Veterans Administration, State Directors of Veterans Affairs, and the Department of Labor have access to DD Form 214 data. SPOs are not required to produce and distribute paper copies 3, 5, 6, 7, and 8. DMDC is the official distribution source of the Military Services authoritative and certified information for all periods of active duty that are completed on or after January 1, 2015.